Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, Finance Department, Central Procurement Division, related to the procurement of Inverted Marking Paint under Invitation for Bid (IFB-26-0237). The solicitation seeks sealed offers for inverted marking paint products to support municipal maintenance, operations, and improvement projects, with Krylon products established as the performance benchmark standard. The contract term is five years, commencing on or about September 1, 2026, with an effective date upon award by City Council and signature and recording by the City Clerk's department. The non-mandatory pre-offer conference was scheduled for March 24, 2026, written inquiries were due by March 31, 2026, at 2:00 p.m., and sealed offers were due April 7, 2026, at 2:00 p.m. through the City's Procurement Portal. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements. Required submittals include product specification literature validating net contents for each color, Safety Data Sheets, VOC content percentages, and sample color chip charts for non-Krylon products.

Pricing must be submitted on a per-unit, firm and fixed basis for the initial two years of the contract, with any subsequent price increase requests requiring 60 days' written notice and supporting documentation. All products must comply with applicable Federal, State, and Maricopa County environmental regulations, including VOC content limits, and must be delivered within 10 calendar days of purchase order receipt between 7:00 a.m. and 1:30 p.m., Monday through Friday, excluding City holidays. Prices are quoted F.O.B. destination to various addresses specified in purchase orders, and payment will be made within 30 to 45 calendar days of correct invoice receipt unless a good faith dispute exists. Vendors must maintain commercial general liability insurance with a $2,000,000 general aggregate limit and $1,000,000 each occurrence limit, along with workers' compensation insurance meeting statutory requirements. All contractors are subject to comprehensive civil rights and nondiscrimination obligations, E-Verify employment eligibility verification, Equal Employment Opportunity requirements under Phoenix City Code Chapter 18 Article V, and heat safety plans for outdoor workers. The City makes no guarantee regarding actual purchase quantities under the contract.