Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, for a five-year contract to provide onsite testing and repair services for large water meters (3 inches and larger). The procurement encompasses approximately 1,700 annual service instances for 3", 4", and 6" meters, 12 service instances for 8", 10", and 12" meters, 25 vactoring services, 3,424 isolation valve preventative maintenance services, and 150 hours of repair work during normal business hours plus 40 hours for after-hours work. The pre-offer conference was held on January 7, 2026, at 10:00 AM via WebEx, with written inquiries due by January 9, 2026, at 5:00 PM, and sealed offers due on January 20, 2026, at 2:00 PM. The contract is effective on or about May 1, 2026, and includes potential extensions beyond the initial five-year term. Contractors must not commence billable work or provide materials or services until receiving purchase order or contract documentation from the City.

The evaluation criteria are weighted as follows: Experience and Capacity (50%, 500 points), Method of Approach (36%, 360 points), and Price Schedule (14%, 140 points). Pricing will be firm and fixed for the initial one-year period, with annual price increase requests permitted upon 60 days' written notice and City approval. Contractors must demonstrate a minimum of five years of operational history providing identical services and comply with AWWA standards for meter testing. The solicitation includes Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, mandating prompt payment to subcontractors within seven days of receipt of payment from the City. Required insurance coverage includes Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation at statutory limits. Contractors must maintain a written Confined Space Entry Program complying with OSHA regulations and provide appropriately certified and trained personnel. The City serves 1.5 million customers through approximately 465,000 metered accounts, with approximately 1,400 large meters requiring specialized services.