Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Event Equipment Rental Services
- Solicitation number
- PKS-IFB-26-0175
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form issued by the City of Phoenix, a municipal corporation in Arizona. The form formalizes the acceptance of a contractor's offer for Event Equipment Rental Services and binds the contractor to provide materials or services as specified in the related solicitation and contract documents. The contract encompasses 150 line items across multiple equipment categories including seating, tables, tents, canopies, staging, audio-visual equipment, lighting, power distribution, crowd control accessories, and climate control equipment. The solicitation included a non-mandatory pre-offer conference on January 6, 2026, a written inquiry deadline of January 9, 2026, and offer submissions due by January 26, 2026, at 2:00 PM. The contract term is five years, commencing on or about April 1, 2026, with the effective date contingent upon City Council award and signature and recording by the City Clerk's department as required by Phoenix City Code. The contractor is instructed not to commence any billable work or provide materials or services until receiving purchase order or contract documentation from the City.
The City will award the contract to the lowest responsive and responsible bidder meeting all specifications. Pricing will be firm and fixed for the initial one-year period, with annual price increase requests permitted thereafter upon written documentation. Contractors must maintain comprehensive insurance coverage, including $2,000,000 in General Liability, $1,000,000 in Automobile Liability, and statutory Workers' Compensation limits. Vendors must guarantee delivery within two working days for non-emergency purchases and within four hours for emergency services, with no additional delivery fees permitted. Liquidated damages of $2,000 per calendar day apply for delays in equipment setup, takedown, breakdown, and cleanup. The solicitation includes provisions for potential Disadvantaged Business Enterprise participation and requires compliance with nondiscrimination requirements, including federal statutes such as Title VI of the Civil Rights Act, the Americans with Disabilities Act, and equal employment opportunity provisions. The City reserves the right to terminate the contract at the earliest occurrence of reaching the end of the term or through provisions within the agreement.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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