Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix, a municipal corporation in Arizona. The form documents the formal acceptance of a contractor's offer to provide materials or services as outlined in an associated contract based on a solicitation. The document establishes that the contractor is now bound to deliver the specified materials or services according to all terms, conditions, specifications, amendments, and the contractor's submitted offer as accepted by the City. The form includes execution blanks for contract number assignment, signature lines for the City Manager's Director or delegate, the City Clerk's attestation, and notation of the date of acceptance. Critically, the form includes a cautionary statement prohibiting the contractor from commencing any billable work or providing materials or services under the contract until receiving formal purchase order or contract documentation from the City.

The form has been pre-approved as to legal form by the City Attorney as of January 19, 2017, and is maintained on file with the City Clerk. The document requires no further submission to the City Attorney unless the form itself is substantively altered. This form functions as the standard acceptance instrument within the City of Phoenix procurement process and serves to create binding contractual obligations between the City and the selected contractor upon execution by authorized City representatives.