Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix, a municipal corporation in Arizona. The form serves as the official document that binds the contractor to provide materials or services as outlined in the attached contract and related solicitation documents. The contractor is prohibited from commencing any billable work or providing materials or services until receiving formal purchase order or contract documentation from the City. The form requires signature by the City Manager or designated Director, attestation by the City Clerk, and was approved as to form by the City Attorney on January 19, 2017. The document contains blank fields for the contract number, acceptance date, and identifying information for the accepting official.

This acceptance form is connected to the City of Phoenix's solicitation for comprehensive armored car services, a five-year contract commencing July 1, 2026, with two optional one-year extensions. The contractor must provide scheduled secure pickups and delivery of sealed bank deposits, parking coin cans, validated deposit slips, coinage, and currency from 29 city locations across multiple departments including Police, Public Works, Fire, Finance, Transit, Parks, Aviation, Municipal Court, and Library. Contractors must have at least five years of armored car service experience and be approved vendors with JP Morgan Chase Bank N.A. and Wells Fargo Bank N.A. A non-mandatory pre-offer conference was scheduled for December 2, 2025, at 9:00 AM via WebEx, with written inquiries due December 8, 2025, and sealed offers due December 22, 2025. Evaluation criteria are weighted as follows: Method of Approach (40%), Company History, Experience and Qualifications (30%), References and Past Performance (15%), and Pricing Proposal (15%). Significant insurance requirements include Commercial General Liability ($5,000,000), Automobile Liability ($2,000,000), Crime Insurance ($1,000,000), and Professional Liability ($1,000,000), with a $20,000 performance surety bond required upon award. Pricing must remain firm and fixed for the initial two years, with potential annual increase requests thereafter. The contract requires compliance with Bank Secrecy Act and FinCEN regulations, and includes substantial Disadvantaged Business Enterprise and Small Business Participation Plan requirements with mandatory tracking and reporting of DBE participation.