QA RFP AA-2027-02 No. 2.pdf

RFP AA-2027-02

Questions & Clarifications

Award is anticipated to be made ~4 weeks after the solicitation response date.

A formal delivery schedule with firm calendar dates will be negotiated and established at the time of final award. Offerors should provide a realistic production schedule that accounts for appropriate process durations and associated activities. Please note that LBNL will be closed December 24, 2026, through January 1, 2027.

LBNL is committed to meeting the review and turnaround times specified for each hold point.

Weekends, federal holidays and the aforementioned LBNL closure are excluded from the stated turnaround times and will need to be considered.

Regarding Section 6.2.3, “Per Hold Points 1 & 3, the Notice to Proceed (NTP) to Ship is contingent upon LBNL’s receipt and approval of the following,” this requirement applies to authorization to ship the final batch. The specific requirements for each individual hold point are detailed in the table in Section 4.3.

When all required quality assurance documentation is submitted together as a complete package, LBNL anticipates a review period of 10 business days or less. If documentation is submitted incrementally or in separate installments, the review period may extend to 20 business days.

Please consider the above when providing a schedule.

Price Proposal Schedule, Attachment A, RFP AA-1017-02 Rev. 2 is hereby incorporated with the below revised Quantity and Delivery Schedule.

Work Package

Part Number

Description First Article or Batch No.

Quantity Delivery Due Dates

1 AL-1425-

Embedded floor plate type 1

First Article 2 3/5/2027

1 AL-1425-

Embedded floor plate type 1

Batch 1 10 4/15/2027

1 AL-1498-

Embedded floor plate type 2

Batch 2 12 5/15/2027

1 AL-1425-

Embedded floor plate type 3

Batch 3 11 5/15/2027

Work Package

Part Number

Description First Article or Batch No.

Quantity Delivery Due Dates

1 AL-1498-

Embedded floor plate type 4

Batch 4 12 6/5/2027

1 AL-1425-

Embedded floor plate type 5

Batch 5 12 6/5/2027

1 AL-1425-

Embedded floor plate type 6

Batch 6 12 7/5/2027

1 AL-1425-

Embedded floor plate type 7

Batch 7 12 7/5/2027

1 AL-1521-

Embedded floor plate type 8

Batch 8 12 8/5/2027

1 AL-1975-

Embedded floor plate type 9

Batch 9 1 8/5/2027

1. Post Completion Additional Machining SOW AL1953-0482C Section 3.3.3 Sates that additional machining on plates may be required at the discretion of LBNL.

i.If this option is activated does the awardee need to deliver the components on the same delivery schedule as outlined in section 3.1 Deliverable Hardware? No. If an option is exercised a schedule will be negotiated and established for the option selected.

2. Tapped holes LBNL provided drawings list tapped holes of M24x3 with a specified thread depth but no reference to the depth of the drilled hole.

i.Can these holes be drilled through the part or do they need to be blind?

If blind, what is the max depth? A through hole is acceptable for this specific call out. The thread depth requirement remains unchanged.

3. Invoicing Are there any product reviews or inspections performed by LBNL prior to invoice acceptance for each production batch delivery (2-9)? If so, what are the requirements and what are the review durations by LBNL? All received items must go through acceptance inspection and testing successfully before an invoice can be paid. Please see LBNL acceptance criteria list (document: AL-1954-2191) for the specific process/items we will review. LBNL is committed to performing acceptance testing in a timely manner.

4. Inspection method and pricing (SOW 6.2.1 and 3.3.1; drawing note 902; AL-1952-8314):

Does a portable CMM arm / optical tracker satisfy note 902 ("measured on CMM") for both first articles and production plates? If neither Option 1 nor Option 2 is exercised, should base unit prices include 100% production inspection of the AL-1952-8314 critical dimensions using our proposed method? Yes, however please consider the proposed inspection methods in Options 1 and 2 (Refer to Attachment A for the list of options).

5. Material and finish (RFP 3.3; SOW 3.2; drawing note 903): Could you also send LBL

Paint Spec 10068? Document has been added to the RFP’s incorporated Google Drive.

Approved rust inhibitors are: CRC SP-400 - Corrosion inhibitor – Preferred and LPS-2 - Lubricant and rust inhibitor

6. Invoicing for material (Sample Subcontract Art. 2 and Art. 11): Art. 2 provides for invoicing after acceptance of the items. If LBNL authorizes material procurement in writing under Art. 11, may we invoice for that material upon purchase (with supplier invoice and mill test reports as support), or will LBNL consider milestone or progress payments for this subcontract? LBNL will review and evaluate any milestone proposals.

Please include the proposal within your submission.

7. The Q&A states that Option 1 (CMM for first articles, templates for production) and Option 2 (CMM for all plates) are the measurement-acceptance methods, each priced as a total. Please confirm that base unit prices should exclude production acceptance inspection of the AL-1952-8314 critical dimensions (SOW §6.2.1), since Options 1 and 2 provide it. The base unit prices should exclude first article and production inspections. Cost for associated inspections need to be provided as part of the inspection Options 1 and/or 2 (Refer to Attachment A for the list of options).

8. Are the Option 1–5 prices on Attachment A included in the evaluated price for the lowest-price determination under RFP §2.3? No, options are not included in the lowest-price determination.

9. SOW §4.3 anticipates an LBNL response within 10 business days at Hold Point 2 (series production), while Sample Subcontract Article 11 allows 20 business days after receipt of the first article. Which period governs? 20 days.

https://www.crcindustries.com/sp-400-corrosion-inhibitor/ https://www.itwprobrands.com/product/lps-2

10. SOW §4.3 allows up to 20 business days for LBNL review at Hold Point 1 (first-article shipment) and Hold Point 3 (each production shipment). Can LBNL target 10 business days, so the offered delivery dates can be earlier? 20 days.

11. The Q&A states that Options 4 and 5 are secondary machining of production plates after production. Will this work be performed on plates held in storage under Option 3, or on plates already delivered to LBNL and returned to the subcontractor? If returned, which party pays freight each way? Options 4 and 5 are to be executed while the plates are at the vendor site. There will not be an additional freight cost.

12. Attachment A lists the Option 3 quantity as "1 to 96 (TBD)." Should Option 3 be priced per plate per month, or as a monthly lump sum for a stated quantity? Option 3 should be priced per plate per month.

13. Drawing note 103 calls for 1.6 µm (63 µin) on all machined surfaces, while the title block states 3.2 µm or better. Which governs? For this RFP, LBNL will agree to the 3.2 µm title block finish

14. SOW §6.2.1 accepts CMM or laser-tracker data for the first articles. Is a portable CMM arm or laser tracker also acceptable for production inspection of the AL-1952-8314 critical dimensions and for Option 2? Yes, either is acceptable. Please include the unit(s) make/model and advertised accuracy as well as calibration information.

15. Criterion 4 asks for the offeror's Inventory Management System and Enterprise Risk Management. May the offeror present its ERP inventory module together with its lower-tier machining subcontractor's systems and contracts? Yes. Please include the length of time the systems have been in use.

16. For Option 1, does LBNL prefer aluminum or acrylic inspection templates? Aluminum is preferred. The offerer is welcome to make template material recommendations.

17. SOW Sections 2.2, 4.2.3, 6.2.2 and Table 7-1 refer to the post-completion machining as "Options 2 & 3," and Table 3.2 points to Section 3.3.2, while Section 3.3.3 and Attachment A number them Options 4 and 5. Please confirm the Attachment A numbering governs: Option 1 templates, Option 2 CMM of all plates, Option 3 storage, Options 4 and 5 added holes. The options, as labeled in Attachment A are the ones that govern.

This Questions & Clarifications document is intended to represent the final round of responses to questions submitted under this RFP. The deadline for submitting questions was October 26, 2026.

All other terms and conditions of the RFP remain unchanged.