A22_Emp-sep-checklist.pdf
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- Attached to
- NIH NeuroBioBank Brain and Tissue Repository
- Solicitation number
- 75N95024R00124
About this file
This document is an Employee Separation Checklist for a federal contract. It outlines the procedures that must be followed for both friendly and unfriendly separations of contractor personnel from a contract. For friendly separations, the checklist includes removing network and system access privileges, retrieving identification and access cards, and reviewing ongoing confidentiality responsibilities. For unfriendly separations, the checklist requires immediately disabling system access, restricting the departing employee's movement, and notifying key stakeholders within 24 hours. The checklist must be completed and certified by an authorized individual from the contractor.
The related federal contract opportunity is for the NIH NeuroBioBank Brain and Tissue Repository, solicited by the Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse. This is a civilian agency contract solicitation, but no other details about the specific requirements, response dates, or award information are provided in the given materials.
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EMPLOYEE SEPARATION CHECKLIST
Contractor: _________________________________________________ Contract No: __________________________
Departing Staff Member’s Name: ________________________________ Separation Date: _______________________
Check and complete one of the columns below as appropriate:
I. FRIENDLY SEPARATION II. UNFRIENDLY SEPARATION
Date (Mandatory) Action
Date (Mandatory) Action
Remove all network and system access privileges.
Disable system access as quickly as possible–preferably just before the individual is notified of his or her dismissal.
Collect any authentication tokens. Terminate access to systems immediately when an employee notifies the Department of a resignation that is on unfriendly terms.
Retrieve any access cards or Departmental identification badges.
Notify support functions (e.g., help desk) that an employee is no longer authorized access.
Recover all keys. Restrict the area and function of employees during the period between termination and leaving.
Brief employee on continuing confidentiality and privacy responsibilities.
Immediately notify the Project Officer, appropriate NIH security officials, and the assigned IT Systems Manager of the time of removal.
Review any employee contracts that remain valid after separation.
Request the Project Officer to have the combinations changed on all locks to which the contractor employee has access.
Return property belonging to the United States Government.
Collect any authentication tokens.
Identify any unique problems, filing schemes, or data backups created by the employee.
Retrieve any access cards or Departmental identification badges.
Instruct employees on proper “clean up” procedures for their personal computers (PC) before leaving.
Recover all keys.
Determine the employee’s access termination date, and notify the Project Officer, appropriate NIH security officials, and the assigned IT Systems Manager within 24 hours of the time of termination.
Review the employee’s duties and responsibilities under this contract with the Project Officer and assess the level of risk to the Government.
Notify the Project Officer in writing upon completion of these actions.
Escort individual off premises in cases where the potential for retaliation is high.
Notify the Project Officer in writing upon completion of these actions.
CERTIFICATION: By signing below, I certify that the above actions were taken on the dates indicated.
Typed Name of Individual Authorized to Certify for Contractor
Title of Individual Authorized to Certify for Contractor
Signature and Date
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