A16_NIDA-Exhibit-A-NIH(RC)1.pdf
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- Attached to
- NIH NeuroBioBank Brain and Tissue Repository
- Solicitation number
- 75N95024R00124
About this file
This document is Exhibit A to the NIH(RC)-1 contract, which contains supplemental billing instructions for the National Institute on Drug Abuse (NIDA). It outlines the specific details that must be included on invoices for the following cost categories: direct labor, travel, materials/equipment, subcontract costs, reimbursement of travel and honoraria, and indirect cost adjustments. The contractor must provide additional details such as employee information, travel purpose and dates, material/equipment descriptions, and a cumulative total of expenses. The contractor must also notify the Contracting Officer of any anticipated overruns or unexpended balances. This Exhibit A provides supplemental requirements to the base NIH(RC)-1 contract, which is associated with the federal contract opportunity for the NIH NeuroBioBank Brain and Tissue Repository.
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Text version
Exhibit A to NIH(RC)-1
NIDA Supplemental Billing Instructions
a. In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
DIRECT LABOR
| (1) | Position Category |
| (2) | Employee Identification Number or Name |
| (3) | Hours Expended |
| (4) | Hourly Rate |
TRAVEL
| (1) | Detail what travel is for (i.e., seminar, course, site visit, etc.) |
| (2) | Dates and duration of travel |
| (3) | Point of departure and destination |
| (4) | Names of individuals |
| (5) | Per diem rate (broken down by lodging and M&IE) |
| (6) | Travel costs (airfare, car rental (including mileage), taxis, etc.) |
MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
| (1) | Description, quantity, and amount of each item |
| (2) | COA letter number, if applicable |
SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
INDIRECT COST – ADJUSTMENTS
Annual adjustments to billing of indirect costs shall be submitted on a separate invoice/financing request.
b. Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
c. The contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and Limitations of Cost Clauses in the contract.
Exhibit A (rev 03/00)
File details come from the government source that posted it. Updated .