A21_24Q0008_Combined-Synopsis-Solicitation-Commercial-Products.pdf

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

General Information

Document Type:

Solicitation Number:

Posted Date:

Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Combined Synopsis/Solicitation

W912P924Q0008

11-December-2023

2:00 PM 02-Jan-2024 S208

100% Small Business Set-Aside

561730

Contracting Office Address

Contracting Division U.S. Army Corps of Engineers, St. Louis District 1222 Spruce Street, RM 4.207 St. Louis, MO 63103-2833

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $19,000,000 annual average receipts (total or gross income) over the past three years.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform lawn maintenance and mowing at Wappapello Lake as defined in this Performance Work. The contractor shall perform to the standards in this agreement.

Please review Instructions to Offerors on page 3, Price Schedule, Performance Work Statement, and Appendices contained herein for description of requirement.

Period of Performance This is a one-year contract with option to renew for 5 additional options years. Base year 1 March 2024(or date of award, whichever is later) thru 28 February 2025. Four (4) Additional Option Years run in subsequent years from 1 March thru 28 February of each year. Option five has a 6 month period of performance. This solicitation contains a renewal clause. The renewal clause(s) is (are) to be exercised at the discretion of the Government only and will be binding on the Contractor if a decision is made by the Government to exercise the additional period(s) of performance. Bidders are advised renewal periods will be awarded at the unit prices indicated for that specific renewal period.

Place of Performance

Address: Wayne and Butler Counties Wappapello Lake Project Office 10992 Highway T Wappapello, MO

Postal Code: 63966

Country: UNITED STATES

NOTE: See Appendices: General Location Map for place of performance within Wayne and Butler Counties, MO

Comparative Evaluation:

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. Refer to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services.

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award.

Offerors must complete annual representations and certifications online in the System for Award Management in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (b)(2) of the provision is applicable, a written submission is required.

The Government reserves the right to cancel this solicitation.

All quoters must submit the following:

Completed Price Schedule Complete the fill ins in the solicitation

All quotations must be sent electronically to Acquisition Business Specialist, Amanda Sutton, at the below email address by 2:00 PM CST on Tuesday, January 2, 2024. The electronic quotes shall be in Portable Document Format (PDF) compatible with Adobe Reader.

Quotes should be emailed:

Email: Amanda.c.sutton@usace.army.mil

Submission must be received not later 2:00 PM CST on Tuesday, January 2, 2024, to Acquisition Business Specialist, Amanda Sutton. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1. Submissions will only be accepted by electronically via email.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Acquisition Business Specialist, Amanda Sutton, by 10:00AM CST, Tuesday, December 19, 2023.

Instructions to Offerors

1. PRICE SCHEDULE: Offerors must quote on all line items and all requested offeror’s information in Price Schedule. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. Refer to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services.

2. WAGE RATES: Prevailing Wage Rates will apply for any award resulting from this solicitation. Wage Rate information is included herein. Offerors should account for the requirement to pay prevailing wage rates to any employees, when figuring the quote.

3. DOCUMENTS TO RETURN: In order to be considered responsive, offerors must complete and return the following:

Complete and return Price Schedule.

Complete the fill ins in the solicitation.

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page 1 of the solicitation, at the email indicated. Please email the Acquisition Business Specialist and include, “Quote for Solicitation, SOLICITATION NUMBER (Input the actual number)” in the subject line and submit to the contract specialist, Amanda Sutton, amamnda.c.sutton@usace.army.mil

4. REQUIRED INSURANCE: After award, the Contractor shall furnish proof of all required insurance, and valid driver’s license(s), to the Contracting Officer before starting work.

5. SPECIAL INSTRUCTIONS:

a) Thoroughly read the PERFORMANCE WORK STATEMENT and APPENDICES, attached herein to the solicitation. Your quote should be based on the requirements of the job and what it will take to successfully complete the job. Be aware that you must have all equipment needed to fulfill requirements of the contract before the starting date of the contract.

Refer to FAR 52.212-1 Instructions to Offerors on Page 5 of this solicitation for more information.

PRICE SCHEDULE

MOWING SERVICES

WAPPAPELLO LAKE

Base Year (01 March 2024 – 28 February 2025)

CLIN Description of Services Qty Unit Unit Price Total

0001 Mowing Services 12 Months

Option Year 1 (1 March 2025 – 28 February 2026)

CLIN Description of Services Qty Unit Unit Price Total

1001 Mowing Services 12 Months

Option Year 2 (1 March 2026 – 28 February 2027)

CLIN Description of Services Qty Unit Unit Price Total

2001 Mowing Services 12 Months

Option Year 3 (1 March 2027 – 29 February 2028)

CLIN Description of Services Qty Unit Unit Price Total

3001 Mowing Services 12 Months

Option Year 4 (1 March 2028 – 28 February 2029)

CLIN Description of Services Qty Unit Unit Price Total

4001 Mowing Services 12 Months

BID SCHEDULE

MOWING SERVICES

WAPPAPELLO LAKE

Option Year 5 (1 March 2029 – 31 August 2029)

CLIN

Description of Services

Qty

Unit

Unit Price

Total

5001 Mowing Services 6 Months

Contract Year Totals Base Year (CLIN 0001) $__________ Option Year 1 (CLIN 1001) $__________ Option Year 2 (CLIN 2001) $__________ Option Year 3 (CLIN 3001) $__________ Option Year 4 (CLIN 4001) $__________ Option Year 5 (CLIN 5001)- 6 months $__________

Contract Total (CLIN 0001- CLIN 5001): $__________

Company Name:_______________________________________________________________________________

UEI No./Cage Code: ___________________________________________________________________________

POC/Owner Name: ____________________________________________________________________________

Phone No./Email_______________________________________________________________________________

Signature_____________________________________________________________________________________

PERFORMANCE WORK STATEMENT

WAPPAPELLO LAKE, MISSOURI

Table of Contents

1. Description of Services

1.1. Mowing/Leaf Mulching

1.2 Invoicing

2. Service Delivery Summary (SDS)

2.1. Quality Control

2.2. Quality Assurance

3. Government-Furnished Property and Services

3.1. Keys

4. Contractor-Furnished Property and Services

4.1. Equipment

4.2. Contractor Vehicles

4.3. Mulch

4.4. Seed

5. General Information

5.1. Background

5.2. Environmental Requirements

5.3. Pesticide Reports

5.4. Inspections

5.5. Permits, Licenses and Certifications

5.6. Hours of Operation

5.7. Security Requirements

5.8. Special Qualifications

5.9. Interfaces

5.10. Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

5.11. Safety Requirements and Reports

5.12. Changes in Work

5.13. Period of Performance

5.14. Manpower Reporting

1. Description of Services. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Wappapello Lake, Missouri, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer’s (CO), Contracting Officer’s Representative (COR), and Quality Assurance Personnel evaluations of the results required by the Service Delivery Summary and not the frequency or method of performance. It is at the Contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, quality assurance results, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards as outlined by the Professional Grounds Management Society (PGMS). When mowing, vegetation control, mulching, and renovation services are required, the Contractor shall contact the COR one business day prior to starting services. Services shall be completed in a continuous clockwise or counterclockwise movement around the project, and shall follow the same path, every cycle, as outlined in the Contractors Grounds Maintenance Master Work Plan (GMMWP). The GMMWP will describe how the Contractor plans to meet the contract requirements and the equipment and manpower to be utilized.

1.1. Services. All services listed will follow existing mowing limits and PWS stipulations; any questions regarding widths, areas, or inclusions will be defined in the field.

1.1.1. Mowing. The Contractor shall mow all areas to maintain a well-manicured, neat, and professional appearance. The Contractor will maintain the grass between a height of 3 – 6 Inches. The KO or COR may allow deviation from the three (3) inch mowing height if environmental conditions exist where a deviation is required to maintain turf health. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor. The Contractor shall remove or mulch grass clippings when wind-rowed after mowing, before leaving work area.

1.1.2 Clippings and Discharge. The Contractor shall direct all grass clippings away from sidewalks, picnic shelters, campsites, roadways, parking lots, buildings, and other improvements adjacent to the mowed areas.

Clippings shall be removed completely from the above improvements if discharged on them. The COR will designate where grass clippings may be disposed of on Government property. All natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor.

1.1.3. Edging. Edging shall be accomplished along sidewalks and concrete slabs in order to keep all vegetation off of these structures and includes removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces.

1.1.4. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. The Contractor shall remove, or mulch, grass clippings when wind-rowed after trimming, before leaving work area. The Contractor shall trim all areas concurrent with mowing.

1.1.5. Vegetation Control. The Contractor shall provide all management, licenses, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by the Contractors Grounds Maintenance Master Work Plan (GMMWP). The IPM shall be submitted to the KO for approval prior to the commencement of work. The Contractor shall use only herbicides approved by the KO or COR. Herbicides on the current, Missouri Restricted-Use Pesticide List and any types of soil sterilant shall not be used. The Contractor shall comply with current federal, state, local, regulations, plans, and policies. The Contractor shall comply with all applicable parts of ER 1130-2-540, Pest Control Program for Civil Works Projects, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the herbicide control services being performed, and that the COR has a copy of each applicator’s certification. The Contractor shall be permitted to use approved herbicides to control vegetation and reduce the amount of trimming work. Herbicide application shall be permitted around perimeter rocks/timbers, guardrails, buildings, shelters, signs, carsonite posts, other inanimate objects and those approved by the Government. Contractor shall not apply herbicide any further than 8’’ from the object.

Herbicide use will not be permitted around such items as culverts, campsites, and their associated facilities (breaker boxes, water/sewer hookups), hillsides, ditches, and other areas where erosion will occur due to lack of vegetation which shall be determined by the Government. The use of herbicides is intended to reduce, but not eliminate the amount of trimming. Careless or negligent use of herbicides resulting in unsightly or unsafe conditions will terminate the Contractors privilege to use them and vegetation in these respective areas will then be controlled by trimming. The Contractor shall control vegetation through execution of a vegetation control program appropriate for the area. The Contractor must submit a list of herbicides to be used for approval by the COR prior to application, see Appendix F (Pre/Post Use Forms). Mixing of chemicals, filling of containers, applications, and disposal shall be in accordance with all manufacturers’ label instructions and Federal and state laws. Mixing or disposal of chemicals or filling of containers shall not occur on government lands.

1.1.6. Lawn Repair. If lawn areas are damaged due to Contractor action, the Contractor shall repair the impacted area at no cost to the government. Damaged area shall be leveled, seeded, and mulched by the contractor to encourage germination and prevent erosion.

1.1.7 Leaf Mulching. The Contractor will be required to mulch all leaves in the Redman Creek Campgrounds, Redman Picnic and Redman Creek Recreation Area. Eagle Point, Peoples Creek Campgrounds and the Greenville Campground and Recreation Area. During the months of November –February the Contractor is required to mulch leaves to prevent damage to existing turf. Prior to mulching, leaves on roadways, parking lots and parking spurs, and picnic/campground impact sites shall be removed. Mulched leaves shall be dispersed so as not to accumulate over one half (1/2) inch thick in any area.

1.2. Bidding/Invoicing/Payment.

1.2.1 Bidding. The contractor shall bid a monthly price of (12) equal payments to fulfill all requirements to the specifications herein.

1.2.2 Invoicing & Payment. Contractor must submit a monthly Invoice as well as all required daily and monthly reports prior to it being processed for payment.

Payment will only be made for the awarded monthly price. There will be no additional payments made.

1.2.3. Measurement for Payment. The COR may require that all work which fails to provide the desired results as specified in the Performance Work Statement be redone. If the contractor fails to correct work that does not meet the specifications in the Performance Work Statement, payment may not be rendered for said work.

1.2.4. Invoice Requirements. Upon completion of work activities, the Vendor shall supply an invoice for payment of rendered services. The invoice shall include the following: 1) Date, 2) Contract Number, 3) Contractor Name, 4) Contractor Address and Phone Number, 5) Description of services provided to the Government-include line item used 6) total price billed, 7) total contract price, 8) total to complete and 9) Contractor signature.

1.2.5. First Month’s Payment. In the event the award date is past the beginning of the month, payment will be paid for the partial month of services only. Payment will be determined for that month by dividing the monthly unit price by the number of days in the month, which gives the daily price, then multiplying the number of remaining days in the month by the daily price.

2. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PWS

PARA.

PERFORMANCE

THRESHOLD

REMEDY

METHOD OF

ASSESSMENT

SDS-1

Maintain Grounds Para. 1.1 inclusive No more than five (5) valid defects per month

Re-performance within 8 hours of notification, or a mutually acceptable timeframe to KO, COR and Contractor

Periodic Validation, Planned Inspection, Validated Customer Complaints

SDS-2

Leaf Mulching Paras.

1.1.6 inclusive

No more than two (2) defects per month

Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

Periodic Validation, Planned Inspection, Validated Customer Complaints

2.1 Quality Control. The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), the American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), and local Extension Offices of the Federal Cooperative Extension Service. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur.

The Contractor shall submit a written quality control plan and master work plan, Appendix I, to the contracting officer for approval. The Contractor shall submit the plan no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. This is accomplished by using the enclosed Quality Assurance Surveillance Plan (QASP) to inspect the contractor per the contract requirements.

The QASP defines how the individual Contract requirements/performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates(s).

3. Government-Furnished Property and Services

3.1. Keys. The Government will furnish the necessary keys for access to recreation areas. NOTE: Duplication of Government-furnished keys is not permitted. The Contractor shall immediately report the loss of any keys to the COR. In the event that a government-furnished key is lost, the Contractor is responsible for reimbursement of all costs incurred by the Government for replacement of entire lock systems throughout the lake project which are affected by the lost key. Contractor costs shall include Government labor, replacement lock costs, replacement key costs, tumbler reworking, and all contracted-labor costs required to replace lock systems. The Government will determine the specific replacement lock system.

4. Contractor-Furnished Property and Services

4.1. Equipment. Equipment used to accomplish mowing/trimming assignments shall be suitable to perform the work as described herein. Mowers and trimmers shall be equipped with manufacturer's recommended safety protective devices to always ensure worker and public safety. Equipment shall be inspected daily and maintained in good working condition.

4.2. Contractor Vehicles. The Contractor shall provide all vehicles necessary to perform all services under this contract. The Contractor shall keep all vehicles clean and in safe operating condition. Vehicles shall be clearly marked with an identification sign showing, in 1-1/2 inch or larger letters, the Contractor’s name, type of business and address and phone number as set for in Appendix E.

4.3. Mulch. Mulch shall be fresh threshed straw, from a cereal grain such as oats, wheat, or barley, free of mold, mildew, and objectionable weed seeds.

4.4. Seed. Seed shall be turf type fescue or fescue blend.

5. General Information.

5.1. Background. All contract areas are located at Wappapello Lake, (Butler and Wayne Counties), Missouri.

Areas to be serviced include administrative, service, recreation, and public use areas. Locations of contract areas, contract limits, and drawings are shown in Appendix C contained herein. The COR will establish exact contract limits and locations in the field.

5.2. Environmental Requirements. In addition to all applicable Federal, State and Local environmental codes and regulations, the following specific guidance is provided.

5.2.1 EPA Designated (CPG) Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

5.2.2 Safer Choice The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

5.2.3 Bio Based the United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

5.3. Pesticide Reports. The Contractor shall submit a pre-use report to the COR, or their representative, 3 working days prior to the initial pesticide application; pre-use forms are accepted for 1 calendar year without any changes. Each category and chemical mixture shall warrant individual pre-use forms. Include pesticide name, use concentration, amount applied, date, and detailed location of use. Following a pesticide application, a post-use pesticide form shall be submitted to the COR, or their representative, for the day and for each individual recreational area. Soil sterilant shall not be permitted.

5.4. Inspections. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

5.5. Permits, Licenses and Certifications. Unless otherwise specified in this contract, Contractor employees shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and Local laws, codes, and regulations in performance of the requirements of this contract. The Contractor shall maintain all records of such requirements and make the documentation available to the government for review. All pesticide application will be made by State certified applicator as prescribed in DoDI 4150.07.

5.6. Hours of Operation. No work will be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the KO or COR. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. Grounds work shall not commence before sunrise or continue past sunset without prior approval from the KO or COR. NOTE: Mowing within campsites (campgrounds) shall not be permitted between the hours of 5 p.m. and 8 a.m. local times.

Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September Martin Luther King Day - 3rd Monday in January Columbus Day - 2nd Monday in October Washington’s Birthday - 3rd Monday in February Veteran’s Day - 11 November Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November Juneteenth – June 19th Christmas Day - 25 December Independence Day - 4 July

5.7. Security Requirements

5.7.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract.

Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures - -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

5.7.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

5.7.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

5.7.4 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5.7.5 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5.8. Special Qualifications. The Contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the GMMWP.

5.9. Interfaces. The Contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the COR immediately by the most expedient means. The Contractor shall notify the COR verbally of disputes with customers or other Contractors and follow-up in writing.

5.10. Contracting Officer and Contracting Officer Representative. The Contracting Officer will appoint an alternate representative(s) for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

5.11. Safety Requirements and Reports. This paragraph applies to contracts and purchase orders that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.236- 13 and/or other safety provisions). EM 385-1-1 and its changes are available at https://www.usace.army.mil/ (at the homepage, select Missions, Safety and Occupational Health and then select Safety and Health Requirements Manual). The Contractor shall be responsible for complying with the current edition and all changes posted on the web as set forth in this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract shall be removed from Government property immediately. The Contractor shall develop and submit an Accident Prevention Program using the forms located in Appendix G prior to commencing work.

5.12. Changes in Work. During the contract period, it may be necessary to change the frequency of services due to construction, maintenance repairs, and variations in public visitation, flooding of areas, complete or partial closure of recreation areas, or other circumstances. In the event changes occur, the KO or COR will notify the Contractor by telephone a minimum of 24 hours prior to the changes, followed by written confirmation.

5.12.1 Recreation Area Upgrades and Additions. The Government reserves the right to make modifications and/or add landscape structures within the existing mowing limits during the contract period. This may include plantings of landscape trees, landscape shrubs, native grass areas, split-rail fence, facility improvements, and posts. It is the intent of the Government to plant/replace approximately 50-100 landscape trees every year of the contract period. No payment or considerations shall be due to the Contractor for such additions or physical upgrades to recreation areas.

5.13 Period of Performance. This is a one-year contract with option to renew for 5 (5) additional periods of performance. Base year 1 March 2024(or date of award, whichever is later) thru 29 February 2025. Four (4) Additional Periods of Performance run in subsequent years from 1 March thru 28 February of each year. Option five has a 6 month period of performance. This solicitation contains a renewal clause. The renewal clause(s) is (are) to be exercised at the discretion of the Government only and will be binding on the Contractor if a decision is made by the Government to exercise the additional period(s) of performance. Bidders are advised renewal periods will be awarded at the unit prices indicated for that specific renewal period.

5.14. Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the period of performance on each invoice. Hours must be reported by close of business no later than the 2nd day of each month, whichever occurs first. If the 2nd falls on a weekend, hours must be reported the closest preceding workday (Monday – Friday, 8 am – 4 pm).

Appendix A: Workload Estimates

ITEM DESCRIPTION

ESTIMATED

QUANTITIES

YEARLY

TOTALS

Acre Est.

UNIT

1 Mowing 130.22 Acres 2,604.4

2 Leaf Mulching 83 Acres 249

These quantities are estimates derived from an estimated (20) mowing cycles and (3) mulching cycles. More or less may be required to meet specifications depending on weather conditions/area conditions/ect.

Appendix B: Mowing Areas and Estimated Acreages

AREA ACRES

Redman Creek Campground West 12.0

Redman Creek Campground East 11.5

Redman Creek Picnic Area 3.0

Redman Creek Recreation Area 8.2

Redman Creek Fishing Pier Hill 0.5

Management Office Area 4.0

Visitor Center/Overlook 7.5

Spillway Rec Area/Outlet Channel 8.0

Below Dam Roads, Parking Areas, 5.82 Entrance Road Hill & Archery Range Field (Includes 5 feet on each side of all Parking Areas, Roads)

Eagle Point 5.0

Sundowner 1.1

Dike Structures 2.0

Peoples Creek Upper Campground 5.0

Peoples Creek Lower Campground and Day Use Area 9.2

Greenville Campground Sites 1-106 31.2

Appendix B: Mowing Assignment Areas and Acreages (continued)

AREA ACRES

Greenville Day Use Area/Boat Ramp/Entrance Road 7.5

Greenville Day Use Event Area 2.7

Chaonia Landing Recreation Area/Snow Campground 4.0

34 Bridge Recreation Area 2.0

TOTAL ACRES 130.22

Appendix C: Area Maps

Area maps show general areas of which mowing shall occur. They encompass the mowing limits as well as parking areas, camp sites, picnic shelters etc. Each map may include multiple Mowing Assignment areas.

Appendix D: Definitions

Accident Reporting. An accident constitutes any and all incidents or acts involving the Contractor, which may or may not have caused obvious damage to persons or property. All accidents shall be reported to the Contracting Officer within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

Contractor. The "Contractor" is the individual whose contract bid was accepted by the U.S. Army Corps of Engineers and who has gained the responsibility of performing the duties governed by the specifications of this contract.

Contractor Representative. A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters involving the contract.

Contracting Officer (KO). The term “Contracting Officer” means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

Contracting Officers Representative (COR). Means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Quality Control. The term “Quality Control” refers to action taken by the Contractor and/or personnel to document, inspect, and control performance of services to ensure they meet the specifications and requirements of this contract.

Quality Assurance. The term “Quality Assurance” refers to action taken by the Government to ensure the Contractor’s quality control system is functioning and effective, and the Contractor is providing services, which are in accordance with this contract.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance in accordance with contract requirements and performance standards.

Mulching. Means that immediately after the incorporation of seed the process of spreading mulch in a uniform, continuous blanket without bunching.

Scalping: Areas where the grass is mowed too close to the ground because of uneven ground underneath.

Typically, scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

Rutting: Visible marks left on the grounds from the wheels of mowing and edging equipment.

Trimming: Cutting of grass and other vegetation around grounds obstacles that prevent mowing with a lawn mower. This may include hand pulling.

Pesticide: Any toxic substance used to kill animals or plants that damage crops or ornamental plants or that are hazardous to the health of domestic animals or humans. All pesticides act by interfering with the target species' normal metabolism. They are often classified by the type of organism they are intended to control (e.g., insecticide, herbicide, fungicide).

Appendix E: Vehicle signs

Vehicle signs

Name of Contractor

Type of Business

Address

Phone Number

All lettering to be a minimum of 1.5 inches in height.

Appendix F: Pesticide Pre/Post- Forms

PRE-USE FORM FOR PESTICIDE APPLICATION

Contract/Lease/Easement NO.

Compartment #/Area of Application

Contractor/Lessee/Easement Holder

Address

City

Phone #

Pesticide (Trade Name)

Target Pest

Pesticide EPA Registration #

EPA Classification General Use Restricted Use

Additional Remarks

**NOTE: Photocopies of pesticide license and chemical label must be submitted with pre-use application.

Submitted By: Date:

Signature of applicator

Approved Disapproved

Date:

Eric Lemons Natural Resources Specialist

Reason for disapproval:

Comments:

Appendix F: Pesticide Pre/Post- Forms (continued)

POST-USE PESTICIDE REPORT

Contract/Lease/Easement NO.

Compartment #/Area of Application

Contractor/Lessee/Easement Holder

Address

City

Phone #

Pesticide (Trade Name)

Target Pest

Application Rate ____ ______

Acres applied to ____________

Pesticide EPA Registration #

EPA Classification General Use Restricted Use

Total Amount Applied

Additional Remarks

Signature of lessee Signature of applicator

Appendix G: Accident Prevention Plan

Appendix G: Accident Prevention Plan (continued)

Appendix G: Accident Prevention Plan (continued)

Appendix H: Grounds Maintenance Master Work Plan (GMMWP)

The Grounds Maintenance Master Work Plan shall include at a minimum the following:

1. The equipment and materials to be used,

2. The name and telephone number(s) of supervisor(s) to whom deficiencies should be reported,

3. The name(s) and telephone number(s) of supervisor(s) who can be contacted on a daily basis,

4. The telephone number(s) and mailing address of the Contractor through which he can normally be contacted on a daily basis,

5. The telephone number(s) where persons of authority within the Contractor’s organization can be reached during non-duty hours,

6. The Contractor’s Quality Control Plan including:

a. Identification of authorized Quality Control Inspectors, whose duty shall be to verify Contractor compliance, their vehicles, and work/ inspection schedule.

b. An inspection method identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A method and response time for correcting minor deficiencies and unacceptable work that the

Contractor is requested to re-perform.

d. Quality Control Report covering the mowing completed, which shall include, as a minimum, the following:

1. Inspector’s name

2. Contractor/contract number

3. Date

4. Time/Duration of inspection

5. Items/Areas inspected

6. Defects encountered

7. Corrective actions taken

8. Actions to prevent future occurrence

9. Safety/Security violations

10. Unusual conditions

(Note: Quality Control Report shall be maintained by the Contractor for the duration of the contract and may be requested by the Government at any time. The Quality Control Report shall be filled out by the

Contractor representative during time of actual services. The Quality Control Report shall be submitted to the Government upon completion of each mowing.)

7. The Contractor’s Accident Prevention Program, as required by EM 385-1-1, including:

a. The Accident Prevention Plan, and

b. The Activity Hazard Analysis, see Appendix G

8. The number and names of employees and how employees are to be used,

9. The work schedule of each crew,

10. The schedule of work for each contract area including expected dates and times of work to be performed.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Wappapello Lake Mowing

FFP

All personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance at Wappapello Lake, Missouri as described in the PWS.

FOB: Destination _____________________

PSC CD: S208

NET AMT

1001 1 Job Wappapello Lake Mowing-Option I

FFP

All personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance at Wappapello Lake, Missouri as described in the PWS.

FOB: Destination _____________________

PSC CD: S208

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 1 Job Wappapello Lake Mowing-Option II

FFP

All personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance at Wappapello Lake, Missouri as described in the PWS.

FOB: Destination _____________________

3001 1 Job Wappapello Lake Mowing-Option III

FFP

All personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance at Wappapello Lake, Missouri as described in the PWS.

FOB: Destination _____________________

4001 1 Job Wappapello Lake Mowing-Option IV

FFP

All personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance at Wappapello Lake, Missouri as described in the PWS.

FOB: Destination _____________________

5001 1 Job Wappapello Lake Mowing-Option V-6 months

FFP

All personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance at Wappapello Lake, Missouri as described in the PWS.

FOB: Destination _____________________

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference and Certifications DEC 2014 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating To Iran

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40

Providing Accelerated Payments to Small Business Contractors

MAR 2023

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.215-7008 52.217-5

Only One Offer Evaluation of Options

DEC 2022

JUL 1990

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT

FAR 52.204-26

Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)

(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

ADDENDA to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

6. PRICE SCHEDULE: Offerors must quote on all line items and all requested offeror’s information in Price

Schedule. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ.