A02_PWS- Mowing Services- Wappapello Lake- Final.pdf

PERFORMANCE WORK STATEMENT

MOWING SERVICES

WAPPAPELLO LAKE, MISSOURI

Table of Contents

1. Description of Services

1.1. Mowing/Leaf Mulching

1.2 Invoicing

2. Service Delivery Summary (SDS)

2.1. Quality Control

2.2. Quality Assurance

3. Government-Furnished Property and Services

3.1. Keys

4. Contractor-Furnished Property and Services

4.1. Equipment

4.2. Contractor Vehicles

4.3. Mulch

4.4. Seed

5. General Information

5.1. Background

5.2. Environmental Requirements

5.3. Pesticide Reports

5.4. Inspections

5.5. Permits, Licenses and Certifications

5.6. Hours of Operation

5.7. Security Requirements

5.8. Special Qualifications

5.9. Interfaces

5.10. Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

5.11. Safety Requirements and Reports

5.12. Changes in Work

5.13. Period of Performance

5.14. Manpower Reporting

1. Description of Services. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Wappapello Lake, Missouri, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer’s (CO), Contracting Officer’s Representative (COR), and Quality Assurance Personnel evaluations of the results required by the Service Delivery Summary and not the frequency or method of performance. It is at the Contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, quality assurance results, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract.

The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards as outlined by the Professional Grounds Management Society (PGMS). When mowing, vegetation control, mulching, and renovation services are required, the Contractor shall contact the COR one business day prior to starting services. Services shall be completed in a continuous clockwise or counterclockwise movement around the project, and shall follow the same path, every cycle, as outlined in the Contractors Grounds Maintenance Master Work Plan (GMMWP). The GMMWP will describe how the Contractor plans to meet the contract requirements and the equipment and manpower to be utilized.

1.1. Services. All services listed will follow existing mowing limits and PWS stipulations; any questions regarding widths, areas, or inclusions will be defined in the field.

1.1.1. Mowing. The Contractor shall mow all areas to maintain a well-manicured, neat, and professional appearance. The Contractor will maintain the grass between a height of 3 – 6 Inches. The KO or COR may allow deviation from the three (3) inch mowing height if environmental conditions exist where a deviation is required to maintain turf health. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor. The Contractor shall remove or mulch grass clippings when wind-rowed after mowing, before leaving work area.

1.1.2 Clippings and Discharge. The Contractor shall direct all grass clippings away from sidewalks, picnic shelters, campsites, roadways, parking lots, buildings, and other improvements adjacent to the mowed areas.

Clippings shall be removed completely from the above improvements if discharged on them. The COR will designate where grass clippings may be disposed of on Government property. All natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor.

1.1.3. Edging. Edging shall be accomplished along sidewalks and concrete slabs in order to keep all vegetation off of these structures and includes removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces.

1.1.4. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. The Contractor shall remove, or mulch, grass clippings when wind-rowed after trimming, before leaving work area. The Contractor shall trim all areas concurrent with mowing.

1.1.5. Vegetation Control. The Contractor shall provide all management, licenses, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by the Contractors Grounds Maintenance Master Work Plan (GMMWP). The IPM shall be submitted to the KO for approval prior to the commencement of work. The Contractor shall use only herbicides approved by the KO or COR. Herbicides on the current, Missouri Restricted-Use Pesticide List and any types of soil sterilant shall not be used. The Contractor shall comply with current federal, state, local, regulations, plans, and policies. The Contractor shall comply with all applicable parts of ER 1130-2-540, Pest Control Program for Civil Works Projects, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the herbicide control services being performed, and that the COR has a copy of each applicator’s certification. The Contractor shall be permitted to use approved herbicides to control vegetation and reduce the amount of trimming work. Herbicide application shall be permitted around perimeter rocks/timbers, guardrails, buildings, shelters, signs, carsonite posts, other inanimate objects and those approved by the Government. Contractor shall not apply herbicide any further than 8’’ from the object.

Herbicide use will not be permitted around such items as culverts, campsites, and their associated facilities (breaker boxes, water/sewer hookups), hillsides, ditches, and other areas where erosion will occur due to lack of vegetation which shall be determined by the Government. The use of herbicides is intended to reduce, but not eliminate the amount of trimming. Careless or negligent use of herbicides resulting in unsightly or unsafe conditions will terminate the Contractors privilege to use them and vegetation in these respective areas will then be controlled by trimming. The Contractor shall control vegetation through execution of a vegetation control program appropriate for the area. The Contractor must submit a list of herbicides to be used for approval by the COR prior to application, see Appendix F (Pre/Post Use Forms). Mixing of chemicals, filling of containers, applications, and disposal shall be in accordance with all manufacturers’ label instructions and Federal and state laws. Mixing or disposal of chemicals or filling of containers shall not occur on government lands.

1.1.6. Lawn Repair. If lawn areas are damaged due to Contractor action, the Contractor shall repair the impacted area at no cost to the government. Damaged area shall be leveled, seeded, and mulched by the contractor to encourage germination and prevent erosion.

1.1.7 Leaf Mulching. The Contractor will be required to mulch all leaves in the Redman Creek Campgrounds, Redman Picnic and Redman Creek Recreation Area. Eagle Point, Peoples Creek Campgrounds and the Greenville Campground and Recreation Area. During the months of November –February the Contractor is required to mulch leaves to prevent damage to existing turf. Prior to mulching, leaves on roadways, parking lots and parking spurs, and picnic/campground impact sites shall be removed. Mulched leaves shall be dispersed so as not to accumulate over one half (1/2) inch thick in any area.

1.2. Bidding/Invoicing/Payment.

1.2.1 Bidding. The contractor shall bid a monthly price of (12) equal payments to fulfill all requirements to the specifications herein.

1.2.2 Invoicing & Payment. Contractor must submit a monthly Invoice as well as all required daily and monthly reports prior to it being processed for payment. Payment will only be made for the awarded monthly price. There will be no additional payments made.

1.2.3. Measurement for Payment. The COR may require that all work which fails to provide the desired results as specified in the Performance Work Statement be redone. If the contractor fails to correct work that does not meet the specifications in the Performance Work Statement, payment may not be rendered for said work.

1.2.4. Invoice Requirements. Upon completion of work activities, the Vendor shall supply an invoice for payment of rendered services. The invoice shall include the following: 1) Date, 2) Contract Number, 3) Contractor Name, 4) Contractor Address and Phone Number, 5) Description of services provided to the Government-include line item used 6) total price billed, 7) total contract price, 8) total to complete and 9) Contractor signature.

1.2.5. First Month’s Payment. In the event the award date is past the beginning of the month, payment will be paid for the partial month of services only. Payment will be determined for that month by dividing the monthly unit price by the number of days in the month, which gives the daily price, then multiplying the number of remaining days in the month by the daily price.

2. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PWS

PARA.

PERFORMANCE

THRESHOLD

REMEDY

METHOD OF

ASSESSMENT

SDS-1

Maintain Grounds Para. 1.1 inclusive No more than five (5) valid defects per month

Re-performance within 8 hours of notification, or a mutually acceptable timeframe to KO, COR and Contractor

Periodic Validation, Planned Inspection, Validated Customer Complaints

SDS-2

Leaf Mulching Paras.

1.1.6 inclusive

No more than two (2) defects per month

Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

Periodic Validation, Planned Inspection, Validated Customer Complaints

2.1 Quality Control. The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), the American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), and local Extension Offices of the Federal Cooperative Extension Service.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The Contractor shall submit a written quality control plan and master work plan, Appendix I, to the contracting officer for approval. The Contractor shall submit the plan no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. This is accomplished by using the enclosed Quality Assurance Surveillance Plan (QASP) to inspect the contractor per the contract requirements.

The QASP defines how the individual Contract requirements/performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates(s).

3. Government-Furnished Property and Services

3.1. Keys. The Government will furnish the necessary keys for access to recreation areas. NOTE: Duplication of Government-furnished keys is not permitted. The Contractor shall immediately report the loss of any keys to the COR. In the event that a government-furnished key is lost, the Contractor is responsible for reimbursement of all costs incurred by the Government for replacement of entire lock systems throughout the lake project which are affected by the lost key. Contractor costs shall include Government labor, replacement lock costs, replacement key costs, tumbler reworking, and all contracted-labor costs required to replace lock systems. The Government will determine the specific replacement lock system.

4. Contractor-Furnished Property and Services

4.1. Equipment. Equipment used to accomplish mowing/trimming assignments shall be suitable to perform the work as described herein. Mowers and trimmers shall be equipped with manufacturer's recommended safety protective devices to always ensure worker and public safety. Equipment shall be inspected daily and maintained in good working condition.

4.2. Contractor Vehicles. The Contractor shall provide all vehicles necessary to perform all services under this contract. The Contractor shall keep all vehicles clean and in safe operating condition. Vehicles shall be clearly marked with an identification sign showing, in 1-1/2 inch or larger letters, the Contractor’s name, type of business and address and phone number as set for in Appendix E.

4.3. Mulch. Mulch shall be fresh threshed straw, from a cereal grain such as oats, wheat, or barley, free of mold, mildew, and objectionable weed seeds.

4.4. Seed. Seed shall be turf type fescue or fescue blend.

5. General Information.

5.1. Background. All contract areas are located at Wappapello Lake, (Butler and Wayne Counties), Missouri.

Areas to be serviced include administrative, service, recreation, and public use areas. Locations of contract areas, contract limits, and drawings are shown in Appendix C contained herein. The COR will establish exact contract limits and locations in the field.

5.2. Environmental Requirements. In addition to all applicable Federal, State and Local environmental codes and regulations, the following specific guidance is provided.

5.2.1 EPA Designated (CPG) Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

5.2.2 Safer Choice The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

5.2.3 Bio Based the United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

5.3. Pesticide Reports. The Contractor shall submit a pre-use report to the COR, or their representative, 3 working days prior to the initial pesticide application; pre-use forms are accepted for 1 calendar year without any changes. Each category and chemical mixture shall warrant individual pre-use forms. Include pesticide name, use concentration, amount applied, date, and detailed location of use. Following a pesticide application, a post-use pesticide form shall be submitted to the COR, or their representative, for the day and for each individual recreational area. Soil sterilant shall not be permitted.

5.4. Inspections. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

5.5. Permits, Licenses and Certifications. Unless otherwise specified in this contract, Contractor employees shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and Local laws, codes, and regulations in performance of the requirements of this contract. The Contractor shall maintain all records of such requirements and make the documentation available to the government for review. All pesticide application will be made by State certified applicator as prescribed in DoDI 4150.07.

5.6. Hours of Operation. No work will be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the KO or COR. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. Grounds work shall not commence before sunrise or continue past sunset without prior approval from the KO or COR. NOTE: Mowing within campsites (campgrounds) shall not be permitted between the hours of 5 p.m. and 8 a.m. local times.

Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September Martin Luther King Day - 3rd Monday in January Columbus Day - 2nd Monday in October Washington’s Birthday - 3rd Monday in February Veteran’s Day - 11 November Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November Juneteenth – June 19th Christmas Day - 25 December Independence Day - 4 July

5.7. Security Requirements

5.7.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

5.7.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

5.7.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

5.7.4 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5.7.5 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5.8. Special Qualifications. The Contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the GMMWP.

5.9. Interfaces. The Contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the COR immediately by the most expedient means. The Contractor shall notify the COR verbally of disputes with customers or other Contractors and follow-up in writing.

5.10. Contracting Officer and Contracting Officer Representative. The Contracting Officer will appoint an alternate representative(s) for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

5.11. Safety Requirements and Reports. This paragraph applies to contracts and purchase orders that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at https://www.usace.army.mil/ (at the homepage, select Missions, Safety and Occupational Health and then select Safety and Health Requirements Manual). The Contractor shall be responsible for complying with the current edition and all changes posted on the web as set forth in this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract shall be removed from Government property immediately. The Contractor shall develop and submit an Accident Prevention Program using the forms located in Appendix G prior to commencing work.

5.12. Changes in Work. During the contract period, it may be necessary to change the frequency of services due to construction, maintenance repairs, and variations in public visitation, flooding of areas, complete or partial closure of recreation areas, or other circumstances. In the event changes occur, the KO or COR will notify the Contractor by telephone a minimum of 24 hours prior to the changes, followed by written confirmation.

5.12.1 Recreation Area Upgrades and Additions. The Government reserves the right to make modifications and/or add landscape structures within the existing mowing limits during the contract period. This may include plantings of landscape trees, landscape shrubs, native grass areas, split-rail fence, facility improvements, and posts. It is the intent of the Government to plant/replace approximately 50-100 landscape trees every year of the contract period. No payment or considerations shall be due to the Contractor for such additions or physical upgrades to recreation areas.

5.13 Period of Performance. This is a one-year contract with option to renew for 5 (5) additional periods of performance. Base year 1 March 2024(or date of award, whichever is later) thru 29 February 2025. Four (4) Additional Periods of Performance run in subsequent years from 1 March thru 28 February of each year. Option five has a 6 month period of performance. This solicitation contains a renewal clause. The renewal clause(s) is (are) to be exercised at the discretion of the Government only and will be binding on the Contractor if a decision is made by the Government to exercise the additional period(s) of performance. Bidders are advised renewal periods will be awarded at the unit prices indicated for that specific renewal period.

5.14. Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the period of performance on each invoice. Hours must be reported by close of business no later than the 2nd day of each month, whichever occurs first. If the 2nd falls on a weekend, hours must be reported the closest preceding workday (Monday – Friday, 8 am – 4 pm).