A2 - SOW_ERY_Protective Coveralls.pdf

STATEMENT OF WORK

PROTECTIVE WELDING COVERALLS

U.S. ARMY CORPS OF ENGINEERS, WILMINGTON DISTRICT

ENGINEER REPAIR YARD

Wednesday, June 18, 2025

1. GENERAL: The Contractor shall furnish all labor, materials, and services to provide the U.S.

Army Corps of Engineers, Wilmington District Engineer Repair Yard with Protective Welding Coveralls and Weekly Laundering Services for a period of up to 5-years.

In the performance of this contract the Contractor shall comply with the following documents and any references proscribed in this contract.

1.1. EM 385-1-1, Safety and Occupational Health Requirements (Revision 15-MAR-2024)

1.1.1. Download from the U.S. Army Corps of Engineers, Publications website:

https://www.publications.usace.army.mil/USACE-Publications/Engineer- Manuals/

1.1.2. Install App from the “Google Play Store” or the “Apple App Store” online:

* Search for “EM 385-1-1 Safety Manual (15-MAR-2024)

1.1.2.1. Apple App Store:

https://apps.apple.com/us/app/em-385-1-1-2024-manual/id1051395307?platform=iphone

1.1.2.2. Google Play Store:

https://play.google.com/store/apps/details?id=com.navfac.usace.safety

1.2. U.S. Code of Federal Regulations: 29 CFR § 1910.1026 - Chromium (VI)

1.3. OSHA 3373-10 2009 (written standard is attached for reference)

OSHA-3373-hexavale nt-chromium.pdf

1.4. Federal & State Transportation Laws & Regulations

2. SPECIFICATIONS: The Contractor shall provide (15) pairs of properly sized, fire resistant protective coveralls with full frontal zippers for each Welder (currently 3) to protect against https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ https://apps.apple.com/us/app/em-385-1-1-2024-manual/id1051395307?platform=iphone https://apps.apple.com/us/app/em-385-1-1-2024-manual/id1051395307?platform=iphone https://play.google.com/store/apps/details?id=com.navfac.usace.safety https://www.ecfr.gov/current/title-29/subtitle-B/chapter-XVII/part-1910/subpart-Z/section-1910.1026 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1026

Hexavalent Chromium Exposure. The initial delivery of the protective coveralls shall occur within the first (30) days of contract award. A container shall be provided by the Wilmington District Engineer Repair Yard (ERY) and placed in the Welding Shop for the collection of contaminated coveralls for weekly servicing. There shall be (52) weeks of laundering services, to consist of a weekly check, removal of all contaminated coveralls and replacement with an equal number of clean coveralls. The Contractor shall deliver cleaned coveralls within (7) days from the pick-up date. The procedures and records used for receiving coveralls shall be conducted and recorded in a manner as to ensure proper processing and return of coveralls to each originating employee. The Contractor shall record the number of pieces picked up and delivered on a delivery ticket, and the receiver shall count quantities and sign the delivery ticket to verify receipt.

The Government also reserves the right to change the day and time for pick-up and delivery, as needed. The Contractor shall be notified by the Contracting Officer (KO), Contract Specialist (CS), Contracting Officers Representative (COR), or the Engineer Repair Yard Supervisor at least (24) hrs prior to the change. Pick-ups and deliveries that fall on a federal holiday shall be performed on the last business day, prior to the holiday.

Also, a separate contract line-item shall provide for the replacement of unserviceable coveralls, in the quantities noted below, for each year of the contract. The replacement of protective coveralls shall occur within (14) days of notification. All services provided for under this contract shall be bid to allow for up to (4) Welders (currently only 3 on staff).

Tim Greene, Welder Large Regular Sean Alexander, Welder 2XX Regular Seth Jones, Welder 2XX Regular Vacant Welder – TBD To Be Determined (TBD)

BASE YEAR

1-SEP-2025 through 31-AUG-2026

CLIN DESCRIPTION QTY UNIT UNIT COST TOTAL COST

0001 PROTECTIVE COVERALLS ---

INITIAL SETUP for (3) WELDERS

(15) Pairs of Front Zippered Coveralls per Welder

45 ea

0002 LAUNDERING SERVICES

* (1) Container shall be provided by the U.S. Army Corps of Engineers and placed in the Welding Shop, to store the contaminated coveralls for weekly servicing.

* Services shall consist of a weekly check, removal of all used coveralls, and replacement with an

52 weeks equal number of clean coveralls.

* Services shall be provided for up to (4) Welders.

0003 OPTION --- REPLACEMENT

COVERALLS (if needed) (Will cover

(1) initial Welder setup if/when a new Welder is hired during the base year of the contract)

15 ea

TOTAL ESTIMATE =

OPTION YEAR #1

1-SEP-2026 through 31-AUG-2027

CLIN DESCRIPTION QTY UNIT UNIT COST TOTAL COST

0001 PROTECTIVE COVERALLS ---

INITIAL SETUP for (1) WELDER

(15) Pairs of Front Zippered Coveralls per Welder (if/when a new Welder is hired)

15 ea

0002 LAUNDERING SERVICES

* (1) Container shall be provided by the U.S. Army Corps of Engineers and placed in the Welding Shop, to store the contaminated coveralls for weekly servicing.

* Services shall consist of a weekly check, removal of all used coveralls, and replacement with an equal number of clean coveralls.

* Services shall be provided for up to (4) Welders.

52 weeks

0003 OPTION --- REPLACEMENT

COVERALL's (if needed) 8 ea

OPTION YEAR #2

1-SEP-2027 through 31-AUG-2028

CLIN DESCRIPTION QTY UNIT UNIT COST TOTAL COST

0001 PROTECTIVE COVERALLS ---

INITIAL SETUP for (1) WELDER

(15) Pairs of Front Zippered Coveralls per Welder (if needed)

0002 LAUNDERING SERVICES

* (1) Container shall be provided by the U.S. Army Corps of Engineers and placed in the Welding Shop, to store the contaminated coveralls for weekly servicing.

* Services shall consist of a weekly check, removal of all used coveralls, and replacement with an equal number of clean coveralls.

* Services shall be provided for up to (4) Welders.

52 weeks

0003 OPTION --- REPLACEMENT

OPTION YEAR #3

1-SEP-2028 through 31-AUG-2029

CLIN DESCRIPTION QTY UNIT UNIT COST TOTAL COST

0001 PROTECTIVE COVERALLS ---

INITIAL SETUP for (1) WELDER

(15) Pairs of Front Zippered Coveralls per Welder (if needed)

15 ea

0002 LAUNDERING SERVICES

* (1) Container shall be provided by the U.S. Army Corps of Engineers and placed in the Welding Shop, to store the contaminated coveralls for weekly servicing.

* Services shall consist of a weekly check, removal of all used coveralls, and replacement with an equal number of clean coveralls.

* Services shall be provided for up to (4) Welders.

52 weeks

0003 OPTION --- REPLACEMENT

OPTION YEAR #4

1-SEP-2029 through 31-AUG-2030

CLIN DESCRIPTION QTY UNIT UNIT COST TOTAL COST

0001 PROTECTIVE COVERALLS ---

INITIAL SETUP for (1) WELDER

(15) Pairs of Front Zippered Coveralls per Welder (if needed)

0002 LAUNDERING SERVICES

* (1) Container shall be provided by the U.S. Army Corps of Engineers and placed in the Welding Shop, to store the contaminated coveralls for weekly servicing.

* Services shall consist of a weekly check, removal of all used coveralls, and replacement with an equal number of clean coveralls.

* Services shall be provided for up to (4) Welders.

52 weeks

0003 OPTION --- REPLACEMENT

5- year ESTIMATE =

3. DELIVERY/WORKSITE LOCATION: U.S. Army Corps of Engineers Wilmington District Engineer Repair Yard 232 Battleship Road Wilmington, NC 28401

3.1. ON-SITE POC’S:

Stephen Capps, Facilities Maintenance Supervisor 910-352-6997 Richard Simpson, Supply Specialist 910-635-1019 Michael Metcalfe, Supply Technician 704-502-3349 Tim Greene, Welder Sean Alexander, Welder Seth Jones, Welder

3.2. PICK-UPS AND DELIVERIES at the ERY shall be made on THURSDAYS between the hours of 0700-1530 hours.

3.3. No pickups, deliveries, or work shall be scheduled on the following federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

4. CONTRACTING OFFICERS REPRESENTATIVE (COR):

U.S. Army Corps of Engineers Wilmington District

COR: SCOTT AIKEN

69 Darlington Avenue Wilmington, NC 28403-1343 910-251-4835 michael.s.aiken@usace.army.mil

*** Any PRE-BID QUESTIONS regarding this contract solicitation shall be directed to the

Contract Specialist assigned to this contract solicitation. Please, DO NOT submit questions to the COR named above.

5. PERIOD of PERFORMANCE (POP) / DELIVER BY:

5-year SERVICE CONTRACT (Base + 4 Option Years)

BASE YEAR 1-SEP-2025 through 31-AUG-2026 OPTION YEAR 1 1-SEP-2026 through 31-AUG-2027 OPTION YEAR 2 1-SEP-2027 through 31-AUG-2028 OPTION YEAR 3 1-SEP-2028 through 31-AUG-2029 OPTION YEAR 4 1-SEP-2029 through 31-AUG-2030

6. INVOICING: INVOICES SHALL BE SUBMITTED MONTHLY to the Contracting Officers Representative (COR), on or after the 1st of every month, for the previous months services.

6.1. INVOICE(S) SHALL BE SUBMITTED through the United States Postal Service (USPS) or via email (preferred), upon completion of services and/or delivery of items purchased.

6.2. THE FOLLOWING INFORMATION IS REQUIRED ON ALL INVOICES & MUST

BE EXACTLY AS IT APPEARS ON THE CONTRACT DOCUMENT.

6.2.1. CONTRACT # W912PM25P---- (exactly as it appears on the Contract)

6.2.2. INVOICE # ___________________

6.2.3. COMPANY NAME and ADDRESS (exactly as it appears on the Contract)

6.2.4. INVOICED CONTRACT LINE ITEM NUMBERS (CLINs) (e.g., 0001, 0002, etc.) (exactly as it appears on the Contract)

6.2.5. Description, quantity, unit of measure, unit price and extended price of the items delivered mailto:michael.s.aiken@usace.army.mil

6.2.6. SMALL BUSINESS, VETERAN OWNED, OR 8A (if applicable, Indicate on invoice)

6.2.7. The DATE on the INVOICE must be the day that the invoice is “SENT” to the

COR.

7. OPSEC REFERENCE:

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -- this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8. ENCLOSURES:

8.1. Enclosure A – OSHA 3373-10 2009, Hexavalent Chromium