A2 SoW CACS Meals.docx

222nd Command & Control Squadron

Lunch Meals

Statement of Work (SoW)

9 April 2026 – 31 March 2028

TABLE OF CONTENTS

SECTION NUMBER AND TITLE PAGE NO.

I. Description of Services

II. Government Furnished Property and Services

III. General Information

STATEMENT OF WORK (SOW)

1. DESCRIPTION OF SERVICES

1. Scope of Work. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide meals to the 222nd Command & Control Squadron as defined in this SOW. The contractor shall perform the requirements in this SOW and conform to the professional standards identified in this contract, and shall follow all applicable instructions and directives as identified by this SOW.

Contractor tasks include, but are not limited to, the following: Providing management of food provider. All provided meals shall be freshly made and not more than one hour in advance due to holding temperatures/times. (Reference 2013 Food Code) Contractor shall provide lunch meals from 9 April 2026 – 31 March 2028.

Required are 14 lunch meals per drill weekend day needed in Rome, NY and 24 lunch meals per drill weekend day needed at Fort Belvoir, VA.

The addresses for the military units for meals to be delivered are:

The drill weekend schedule for the remainder of Fiscal Year 2026 is:

9-12 April 2026 4-7 June 2026 31 July – 3 August 2026

The drill weekend schedule for following Fiscal Years is normally published at least 3 months in advance and shall be provided to the contractor immediately upon publication.

The Government is responsible for providing a Contracting Officer Representative (COR) and meal counters for the meals contracted. Contractor must provide meals according to menus listed in this statement of work.

2. Operational Requirements and Specific Tasks

1. Food Preparation. The contractor shall prepare all food to ensure optimum freshness, flavor, color, texture, and nutritional value.

1. Food supply. The contractor shall supply all food required to prepare necessary meals stated in contract. The vendor must utilize FDA, USDA, or Health Department inspected sources for food supplies.

1. Food quality. The contractor must provide a quality-finished product. The food must be pleasing to the eye, palatable, and prepared and handled in accordance with the 2013 Food and Drug Administration (FDA) Food Code.

1. Food Safety. The contractor must provide proof of inspection by the NY State Health Department within the last 365 days. This inspection must state that the vendor passed and follows proper food service guidelines. Major discrepancies, according to the 2013 FDA Food Code, on inspection are not acceptable.

1. Service of Food. The contractor sets up serving line, moves full serving containers to serving lines, remove empty containers, maintains proper temperature on serving lines, and serves the food to patrons when not serving buffet line style.

1. Nutritional Considerations. The contractor shall comply with the United States Department of Agriculture Dietary Guidelines for Americans, Eighth Edition, 2015-2020, and Air Force Instruction (AFI) 40-104, Nutrition Education, 17 October 2014. See Exhibit 2 for menu requirements.

1. Sanitation Requirements. The contractor shall comply with all federal and Air Force mandated sanitation requirements. AFI 48-116 Food Safety Program and the 2013 FDA Food Code.

3. Contractor Personnel.

1. Management. The contractor shall provide a contract manager on site who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the COR. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand English. They shall comply with installation rules and regulations.

1. Conduct. Contractor employees shall not loiter in any patron area. Contractor and employees will wear appropriate attire that is professional in appearance and cleaned daily. Hair must be restrained and covered. Contactor and employees will NOT wear the following: sleeveless shirts, pants/shorts that go above the knees, jewelry (exception: wedding band) clothing that displays offensive language or subjects, open toed shoes, clothing that allows undergarments to be visible.

4. Hours of Operation – Lunch hours are typically from 11:30-12:30 EST. Hours may vary depending upon mission requirements. COR will contact the vendor no later than one week before requirement to determine meal hours.

5. Quality Control Program – The Contractor shall establish, through an independent function, a quality program that shall encompass all aspects of the contract. The Contractor shall implement the quality program in accordance with commercial practices.

II. GENERAL INFORMATION

1. Contractor Personnel Meals. Contractor personnel who work in dining facilities under this contract may purchase food and beverages, to be consumed in the facility, while on duty and up to 30 minutes before or after their shifts. Meals purchased by contractor employees are to be consumed in the Dining area. Food is not to be taken from the facility for later consumption or eaten in the kitchen area. Employees shall pay the established price. This policy does not apply to a spoon size taste/sampling by personnel assigned to quality control.

1. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. The contractor shall sign an agreement stipulating the security requirements of this contract

1. Base Access. The contractor shall obtain personal identification passes for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto any Federal Government or US Military installation. The contractor must complete a Contractor/Vendor Access List, and submit it through the COR to the Security Forces and Pass and Registration.

1. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use.

1. Contractor Furnished Items And Services. Except for those items or services specifically stated as government-furnished or government reimbursed, in paragraphs above the contractor shall furnish everything required to perform this contract, to include:

2. Quality Control (QC). The Contractor shall develop and maintain a QC inspection system that encompasses all functions of the contract. The QC inspection system shall satisfy the requirements in the Inspection of Services clause in the RFP and resultant contract and shall be designed to keep the Contractor's management informed of all issues affecting quality. The QC records of inspections shall indicate the nature and number of observations made the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

2. Quality Assurance (QA). The Contractor shall develop and maintain a QA program ensuring the Governments interests are protected. Through a clearly separate entity this function shall assure all aspects of the contract to include the QC inspection system. Personnel performing the QA function shall be independent of site management and have sufficient, well-defined responsibility, authority, and the organizational freedom to identify and evaluate quality problems and to initiate, recommend, or provide solutions.

4. Acts Of God. The contractor shall use reasonable diligence to provide a regular and uninterrupted supply of service, but shall not be liable for damages, breach of contract or otherwise, to the government for failure, suspension, diminution, or other variations of service occasioned by or consequence of any cause beyond the control of the contractor, including but not limited to acts of God or of the public enemy, fires, floods, earthquakes, or other catastrophe; strikes; of failure or breakdown of transmission or other facilities. If any such failure, suspension, diminution, or other variation of service shall aggregate more than 48 hours during any billing period hereunder, an equitable adjustment shall be made in the monthly billing specified in this contract (including the minimum monthly charge).

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