A2 RFP Parts 2 - 3 - General Rqmts - Project Program_20250630.pdf

Replace B290 Boiler w/ ASHP 30 June 2025

LTUY232039

PROJECT TABLE OF CONTENTS Page 1

Contents

PART TWO - GENERAL REQUIREMENTS

COVERED BY CONTRACT DOCUMENTS - PROJECT DESCRIPTION

SITE CONDITION SUMMARY

INSURANCE - MINIMUM AMOUNTS

SCHEDULING

INVOICING AND PAYMENT

CONTRACT ADMINISTRATION

PAPERLESS CONTRACTING

TELEPHONE COMMUNICATIONS SECURITY MONITORING

UTILITY SERVICES

PREPARATION OF MATERIAL APPROVAL SUBMITTALS

WORK PROGRESS AND PREPARATION OF PROGRESS SCHEDULES AND REPORTS

NOTICE OF COMPLETION OF CONSTRUCTION/PRE-FINAL AND FINAL INSPECTION

DESIGNATION OF TECHNICAL REPRESENTATIVE

CONTRACTOR STAFF AND EMPLOYEES

CONTRACTOR OFFICE AND STORAGE

RECORD DRAWINGS

VERIFICATION OF DIMENSIONS

SECURITY REQUIREMENTS

REGULATIONS

TRANSPORTATION, HANDLING AND STORAGE

CLEANUP AND DISPOSAL OF DEBRIS AND FILL MATERIALS

ENVIRONMENTAL IMPACT

HAZARDOUS MATERIALS

POLLUTION ABATEMENT

COORDINATION WITH GOVERNMENT ACTIVITIES

UNAUTHORIZED PERSONNEL

PERFORMANCE EVALUATION OF CONTRACTOR

CONTRACTOR QUALITY CONTROL

SAFETY ASSURANCE

PRE-CONSTRUCTION CONFERENCE

MILITARY REAL PROPERTY DATA - DD FORM 1354

TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

PROPOSED KEY PERSONNEL, MINIMUM QUALIFICATIONS OF KEY PERSONNEL, PROPOSED

SUBCONTRACTORS, PROCESSES, PROCEDURES AND MATERIALS

PROJECT TABLE OF CONTENTS Page 2

SECTION 01 33 00 - SUBMITTAL PROCEDURES

SECTION 01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

SECTION 01 45 00 QUALITY CONTROL

SECTION 01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 01 78 23 OPERATIONS AND MAINTENANCE DATA

COMBATTING TRAFFICKING IN PERSONS

PART THREE – PROJECT PROGRAM

TAB C – ANG DESIGN OBJECTIVE AND PROCEDURES

SPECIAL REQUIREMENTS

EVALUATION OF EXISTING SYSTEM

ENVIRONMENTAL REQUIREMENTS AND CULTRURAL RESOURCES

PIPE INSULATION

POWER SUPPLY

CONTROLS

AIR SOURCE HEAT PUMP EQUIPMENT ENERGY EFFICIENCY

STARTUP OF SYSTEM

COMMISSIONING

TRAINING

WARRANTY

BASE ACCESS

CONSTRUCTION WASTE/RECYCLING/DISPOSAL

CONTRACTOR WORK AND WORK AREA REQUIRMENTS

SUSTAINABILITY

PERMITS

SECTION 23 00 00 AIR SUPPLY, DISTRIBUTION, VENTILATION, AND EXHAUST SYSTEMS

SECTION 23 03 00.00 20 BASIC MECHANICAL MATERIALS AND METHODS

SECTION 23 05 15 COMMON PIPING FOR HVAC

SECTION 23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

SECTION 23 07 00 THERMAL INSULATION FOR MECHANICAL SYSTEM

SECTION 23 23 00 REFRIGERANT PIPING

SECTION 23 81 00 DECENTRALIZED UNITARY HVAC EQUIPMENT

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PART TWO - GENERAL REQUIREMENTS

Page 2 Part 2 General Requirements

30 June 2025 LTUY232039

(Note: For all references in this document to other MasterFormat sections that are not included in this document please refer to Section 1.36 SECTION 01 42 OO SOURCES FOR REFERENCE PUBLICATIONS of this document.)

SECTION 01 00 00

COVERED BY CONTRACT DOCUMENTS - PROJECT DESCRIPTION

The primary objective of this project is to replace the existing hot water boiler, heating fan coil units, and window air conditioning units with a centralized energy efficient air source heat pump system. The selected contractor shall design and install the new heating and cooling system for Building 290, Jefferson Barracks Air National Guard Station (JB ANGS) via a Design-Build contract.

All work described in this document will be conducted under one (1) single contract for the Air Source heat pump system (ASHP). The Contractor shall determine the total requirement for completing the Design-Build project requirements. In addition, the following work is also to be completed:

• existing hot water (HW) boiler, HW pumps and piping within the boiler room is to be demo’ d and removed. HW piping outside the boiler room and fan coil units will be abandoned in place.

• seven (7) lighting occupancy sensors for office spaces are to be installed replacing existing manual light switches.

• replace existing electric domestic water heater with a high-efficiency electric hot water heater.

• install Direct Digital Controls (DDC) in order to operate the air source heating and cooling system.

• Government will remove and retain existing window air conditioning

The scope includes any required upgrades to the Building 290 facility’s systems, for example, electrical system, if required.

The Contractor shall perform all of the planning, design, construction and commissioning required to complete the Scope of Work (SOW) described herein. The work shall be accomplished through the issuance of a Notice To Proceed (NTP).

This project requires, at a minimum, field review of the work, recommendations, measurements, technical design, preparation and review of the work plan, and specified construction services. The Contractor shall be capable of addressing and interpreting all aspects of work, building codes, standards, guidelines, environmental laws and regulations, and construction.

Where the work plan prepared by the contractor indicates that repairs are to be made, but do not show in detail the materials or methods to be used, the Contractor shall make all repairs in accordance with good practices of the trades and in accordance with the specifications.

The Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein. Primary technical services shall be performed by individuals who are currently licensed in Missouri or other states of the United States and having proved to be equivalent to master HVAC technicians capable of calculating HVAC system requirements using ASHRAE standards and guidelines with expertise in the ASHP and heating, ventilation and air conditioning industry. All work must meet the requirements of both applicable Federal and State law and building codes as identified in the following sections.

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Contractor shall provide a full-set of detailed shop drawings for the new system including plan view, air-flow diagrams, electric single line drawing, and Direct Digital Controls Sequence of Operation (SOP).

Building 290 and adjacent properties are on the National Historic Register and further State Historic Preservation Office (SHPO) guidance will be provided by JB ANGS Environmental Manager as the project progresses. For further details see 1.44 ENVIRONMENTAL REQUIREMENTS AND CULTRURAL RESOURCES.

All quantities, dimensions and areas given within the RFP and Statement of Work (SOW) are an approximation only. Contractor is responsible to verify all quantities, dimensions and areas.

SITE CONDITION SUMMARY

Project Number (PN): LTUY232039

Project Title: ENERGY Replace B290 Boiler System w/ASHP

The project is located on Jefferson Barracks ANGS, St. Louis, MO as shown on Figure 1, Jefferson Barracks ANGS Map. Yellow route shows access from main gate off Hancock Avenue to Building 290. The Blue route shows the construction access to Building 290 from Hancock Avenue and Grant Road.

Figure 1 - Jefferson Barracks ANGS Map

Existing Conditions

Building Description: Building 290 is the information system service facility at Jefferson Barrack Air National Guard Station (JB ANGS) and contains the 131st Communications Squadron (CS). The facility has a main level and a basement level and totals 8472 square feet.

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Figure 2 – Building 290 in foreground

The main level has private offices off one main corridor that runs east and west. Also located on the main level are meeting rooms, a conference room, lobby, lavatories, cafe and break room. Located in the lower basement level is the main mechanical room, where the existing hot water boiler is located and domestic hot water heater. Also located in the basement level are IT storage and test rooms, SIPRNet and COMSEC offices and a weapons vault. See floorplan for Building 290 below.

Number of Occupants. Typically, there are approximately 12 occupants in the building Monday through Friday. On drill weekends the total number of occupants increases to approximately 30.

Hours of Operation: Monday through Friday 7:00 AM till 4:00 PM

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Figure 3. Floorplan for Building 290 (Note: drawing and dimensions provided are for general purpose. Contractor responsible to field verify information)

INSURANCE - MINIMUM AMOUNTS

Reference Contract Clause titled, "Insurance -Work on a Government Installation (FAR 52.228-5). Types and minimum amounts are as follows:

TYPE AMOUNTS

Workmen's Compensation $100,000 (see Note 1, below)

Comprehensive General Liability $500,000 per occurrence for bodily injury

Comprehensive Automobile Liability $200,000 per person and $500,000 per accident for bodily injury and $20,000 for property damage

Note 1: Except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

Note 2: Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies referenced in the certification

(s) shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of proofs of required insurance, and shall make copies available to the Contracting Officer upon request. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

SCHEDULING

Normal base work hours for the Contractor will be between the hours of 7:00 AM through 4:30 PM, excluding Saturdays, Sundays, and Federal Holidays. If the Contractor desires to work during periods other than above, they must notify the 131st Civil Engineer Squadron (CES) Project Manager five (5) working days in advance of their intention to work during other periods to allow assignment of additional inspection forces. When the CES Project Manager determines that they are reasonably available, they

Page 6 Part 2 General Requirements may authorize the Contractor to perform work during periods other than normal duty hours/days.

The following Federal legal Holidays are observed by this base:

New Year's Day 1 January Martin Luther King's Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday of May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more), commencement of any warranty work, and upon completion of warranty work, the contractor must notify the Contracting Officer (or the CES Project Manager). When relocating to new sites, returning to sites for follow-up work on a phased work plan, notification to the CES Project Manager is sufficient. Notification should be by personal contact; however, advance notification may be by telephone, or in writing, and should be accomplished sufficiently in advance to allow scheduling of inspection forces.

The purpose of the above precautions is to ensure construction inspection and recording of work proceedings.

The organization of the specifications into divisions, sections, and articles, and the arrangement of the drawings shall not control the Contractor in dividing the work among subcontractors or in establishing the extent of the work to be performed by any trade.

INVOICING AND PAYMENT

Properly prepared invoices, bearing the contract number, shall be submitted via email to the Contracting Office on designated invoice forms provided at the pre-construction meeting PRIOR to uploading in Wide Area Workflow (WAWF) the DFAS paying system. Payment will be made in accordance with FAR clause 52.232-5 Fixed-Price Construction Contracts and FAR clause 52.232-27, Prompt Payment for Construction Contracts, all payments will be made by electronic transfer of funds (EFT).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, you shall submit your request for payment (invoice) through WAWF. For more information on the WAWF system, including how to register, visit https://piee.eb.mil. Payment will be made by paying office specified in the contract award in accordance with the clauses Payments under Fixed-Price Construction Contracts, FAR 52.232-5, and Prompt Payment for Construction Contracts, FAR 52.232-27.

The Government will make payment through WAWF upon satisfactory completion of work AND receipt of a proper certification for payment. Do not input invoice into WAWF until the pre-approval of invoice is received from the contracting officer. This will lessen the need for rejections in WAWF Payment may be withheld unless all contractual requirements including but not limited to: RECEIPT OF PROPER WEEKLY PAYROLLS IAW DAVIS BACON REQUIREMENTS, Small Business Subcontracting Reports, have been timely received.

All requests for payments through WAWF must include a Subcontractor Payment Register pursuant to FAR Clause 52.232-5 and a contractor's certification that reads as follows:

I hereby certify, to the best of my knowledge and belief that -

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The amounts requested are only for performance in accordance with the specifications, terms and conditions of the contract; All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and requirements of Chapter 39 of Title 31, United States Code; This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from subcontractor or supplier in accordance with the terms and conditions of the subcontract; and This certification is not to be construed as final acceptance of a subcontractor's performance.

The Government will make payment upon satisfactory completion of work AND receipt of a proper certification for payment. Payment may be withheld unless all contractual requirements, including but not limited to: RECEIPT OF PROPER WEEKLY PAYROLLS IAW CONSTRUCTION WAGE REQUIREMENTS FAR 52.222-6 have been timely received. Payrolls shall indicate CLIN to which they are applicable.

A release of claims is required for all final payment requests and shall be submitted by the contractor with the final invoice.

CONTRACT ADMINISTRATION

The contracting office is the office having administrative jurisdiction over this contract for all matters. A list of the names and telephone numbers of the Government team comprising the contract administrator, CES Project Manager, consultant, and point of contact at the project site will be provided at the post-award/pre-construction conference.

All correspondence shall be addressed to the Contracting Officer. A copy of all correspondence shall be furnished to the CES Project Manager. Enclosures attached to or transmitted with the correspondence shall also be furnished with an original and one copy.

Each letter shall make reference to the contract name, contract number, project number, and project title, and shall have only one subject. For tracking purposes, a sequential numbering system should be used for all correspondence.

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PAPERLESS CONTRACTING

The National Guard is fully committed to the Federal Government's electronic commerce and paperless contracting initiatives. As such, it is anticipated that to the maximum extent possible to include but not limited to correspondence, modification distribution, etc., to include specifications and drawings, will be issued using electronic methods, i.e., electronic mail (e-mail). Contractors shall have and maintain capability to receive documents in this manner.

Additionally, it is anticipated that within the life of this contract, other electronic processes will be enacted.

These include, but are not limited to, electronic bidding/offers, change order proposals, and electronic invoicing. When implemented by the Contracting Officer, contractors shall participate fully in any of these new requirements at no additional cost to the Government.

TELEPHONE COMMUNICATIONS SECURITY MONITORING

All communications with DOD organizations are subject to communications security (COMSEC) review.

Contractor personnel must be aware that telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations.

Therefore, civilian contractor personnel are advised that any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

UTILITY SERVICES

The Contracting Officer has determined that Government-operated utilities are adequate and will be furnished to the contractor without charge where existing outlets are available. The contractor is responsible for installing temporary service outlets, as necessary, at its expense in accordance with the clause entitled "Availability and Use of Utility Services" (FAR Clause 52.236-14).

PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The contractor shall submit all materials and articles requiring approval, as required by the Material and Workmanship Clause, FAR 52.236-5.

Submittals shall be made using AF Form 3000, or approved equal. Submittals shall be processed in accordance with the procedures in Section 01 33 00, Submittals and per the AF form 66, Schedule of Material Submittals.

Submittals shall be given a distinct identification system by CLIN if multiple CLINS are applicable. Individual submittal documents shall not be comprised of items for more than one CLIN. Address for delivery of submittals will be provided at the post award/pre-construction conference. The contractor is reminded that an individual within the company who has authority to make the certification must sign the certification on the AF Form 3000.

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WORK PROGRESS AND PREPARATION OF PROGRESS SCHEDULES AND REPORTS

A weekly meeting may be held with the Contractor, CES Project Manager and Contracting Officer (KO), if necessary, to discuss work progress, problems and potential change orders. The Contractor shall attend these meetings at no additional cost to the Government. Prior to beginning work on specific work elements of a project, the contractor shall confer with the CES Project Manager and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment;

delivery of materials; and use of approaches, use of corridors, stairways and similar means of passage.

In accordance with FAR Clause 52.236-15, "Schedules for Construction Contracts", the contractor shall within five days after work commences on the contract, or another period of time determined by the KO, prepare and submit to the KO for approval three copies of a practicable schedule showing the order in which the contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing features of work. A composite schedule for the overall contract shall also be provided. The schedule shall be on an AF Form 3064, Contract Progress Schedule, or an approved computer generated format similar to the AF Form 3064. The work shall be scheduled so that, upon the start of construction, work progresses in a continuous and diligent manner. A schedule which does not reflect steady and reasonable progress throughout the construction period will be rejected. Both the Contractor and the CES Project Manager are required to provide monthly progress reports covering the period from notice to proceed through final inspection. Unless agreement cannot be made on the applicable percentage of progress a joint report will be submitted to the Contracting Officer. These reports shall be submitted on the NGB Contract Progress Report form (similar to an AF Form 3065), or an approved computer generated similar format. These reports shall track progress by CLIN, if contract contains multiple CLINs, multiple AF Form 3064 and NG Contract Progress Reports will also be required for payment purposes.

Additionally, the contractor shall provide a project plan in a commercially available network scheduling software that meets requirements of the specification to define work tasks and track progress. At least five days prior to work initiation, the contractor shall provide an e-mail copy to the Contracting Officer. No work may start until the Contracting Officer approves the plan.

The Contractor shall prepare a work progress schedule required for completion of each of the various divisions of work. Updated plans and Form 3064 showing work progress (hardcopy and formatted diskette or CD, or e-mail file copy), unless otherwise directed by the Contracting Officer, shall be provided. If there are possible deviations from the original plan, those must be noted and approved by the Contracting Officer before work changes are implemented. The schedule shall be submitted to the Contracting Officer, in the number of copies as directed. Reference Contract Clause FAR 52.236-15, "Schedules for Construction Contracts".

The reports contemplated by the clause herein titled "Schedules for Construction Contracts" shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, "Contract Progress Schedule" and a National Guard Contract Progress Report".

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NOTICE OF COMPLETION OF CONSTRUCTION/PRE-FINAL AND FINAL INSPECTION

The contractor shall conduct a pre-final inspection in the presence of the CES Project Manager prior to the date scheduled for Final Inspection. Any discrepancies noted shall be corrected prior to Final Inspection.

The contractor shall request scheduling of a final inspection in writing to the Contracting Officer at least five

(5) working days prior to the desired date or as otherwise negotiated with the Contracting Officer.

Civil Engineering personnel and the Contracting Officer will perform the Final Inspection in the presence of the contractor, and any discrepancies noted shall be corrected within the time specified by the Contracting Officer.

Final Inspection shall not constitute acceptance of a project unless so stipulated by issuance of a separate acceptance notice.

The contractor is cautioned to ensure they have completed adequate Quality Control reviews prior to scheduling pre-final or final inspections. In the event the Contracting Officer finds that the project is not ready for the applicable inspection, (too many discrepancies) the contractor may be held liable for the costs of a repeat inspection.

DESIGNATION OF TECHNICAL REPRESENTATIVE

The CES Project Manager is responsible for technically administering the contract; however, all matters concerning this contract or any work ordered placed against this contract must first be approved by the Contracting Officer. This in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in terms of the contract.

CONTRACTOR STAFF AND EMPLOYEES

Prior to commencing on-site construction, the contractor shall provide the Contracting Officer with a telephone number at which the contractor or his representative may be contacted at any time during regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention.

Supervision. The Government shall not exercise any supervision or control over the contractor employees performing services under this contract; such employees shall be accountable not to the Government, but solely to the contractor, who in turn is responsible to the Government.

Contractor's Employees. All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the contractor to remove from the job site, any employee the Contracting Officer deems incompetent, careless or otherwise objectionable.

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CONTRACTOR OFFICE AND STORAGE

Parking of contractor vehicles shall be restricted to the contractor's designed on-site area or the work area.

The company name shall be prominently displayed on all construction vehicles parked on the job site.

Security of material storage areas on the job site shall be the responsibility of the contractor. The area shall be kept neat and orderly and free of debris.

RECORD DRAWINGS

During construction of a project and on the job site, the contractor shall maintain a completed record of all changes and corrections from the layout shown on the drawings, if applicable. The contractor shall enter such changes and corrections on contract or record drawings promptly and submit the "red line" drawings to the Contracting Officer upon completion of the project. The record drawings shall indicate all changes and corrections concerning the actual locations of all sub-surface utility lines. In order for the location of these lines and appurtenances to be determined in the event the surface opening or indictors become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction. Valves splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point.

The average depth below the surface of each run shall also be recorded. The Government does not guarantee the accuracy of existing record drawings; it is the contractor's responsibility to verify all as-built conditions.

VERIFICATION OF DIMENSIONS

The contractor shall be responsible for the coordination and proper relation of all aspects of the work.

He/she shall field verify all dimensions and advise the Contracting Officer of any discrepancies prior to proceeding with any phase of the work. Where exact locations are not given for the positioning of equipment and devices, they shall be positioned to permit easy access for maintenance and for removal and replacement of component parts.

SECURITY REQUIREMENTS

Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

It is expected that new security requirements to satisfy contractor personal identification requirements in Homeland Security Presidential Directive (HSPD-12), ''Policy for a Common Identification Standard for Federal Employees and Contractors,'' and Federal Information Processing Standards Publication (FIPS PUB) Number 201, ''Personal Identity Verification (PIV) of Federal Employees and Contractors" are incorporated in the life of this contract. Contractor shall comply with all requirements, at no additional cost to the Government.

The contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

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Contractors shall follow instructions provided by the Security Forces for access to the Jefferson Barracks ANG. If a gate pass is not granted to a contractor allowing the delivery of goods, execution of warranty support, or performance of services please contact the contracting officer. Be sure that all of your employees have the proper ID (drivers license, state ID, immigration card, U.S. Passport, etc.). If they do not have the proper ID, they will be turned away.

The Prime Contractor and all of its subcontractors will be required to wear orange or lime colored safety vests while performing work on the installation.

U.S. Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry.

All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and are authorized by the US government to work in the United States (i.e. Green card, worker authorization, etc.). All prospective contractors MUST have at least one form of U.S. government issued photo identification compliant with REAL ID Act requirements (driver’s license, U.S. passport, U.S. work visa, etc.) for entry to the installation. Security Forces will review any questionable identification documents for determination as to whether or not said identification is authorized for access to the installation.

All prospective contractors/contractor employees, once it has been established that they maintain the appropriate credential as described in one above, are subject to a Criminal History Check.

REGULATIONS

The contractor shall comply with all applicable Federal, State, Local, DOD, National Guard Bureau, Army and Air Force regulations pertaining to safety, traffic control and fire prevention.

TRANSPORTATION, HANDLING AND STORAGE

The contractor shall coordinate with suppliers and shippers to ensure that incoming materials are properly identified with the contractor's name, contract number and project title. The contractor shall designate an authorized individual to be available to receive shipment. The Government will not provide storage other than that available at the project site.

Storage of supplies, materials and equipment on the project site shall be accomplished in such a manner so as to prevent mechanical and climatic damage and loss due to vandalism or theft. Equipment temporarily removed

Page 13 Part 2 General Requirements in the performance of work and stored on the job site shall be stored and protected in accordance with previous paragraphs, and shall be replaced in a condition compatible with its original state. Security for equipment and material removed from the job site for temporary storage until reuse shall be the responsibility of the contractor.

CLEANUP AND DISPOSAL OF DEBRIS AND FILL MATERIALS

At the end of each workday, the contractor shall clean up the work and storage areas and stack all materials in a manner approved by the Contracting Officer or his designated representative. Upon completion of a project, the contractor shall ensure that all dirt, trash, and debris resulting from the construction operations are removed from the work area. Unless directed otherwise in the contract or by the Contracting Officer, disposal of debris shall be made at the contractor's expense and shall be delivered to a state approved disposal site located off base.

Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area (i.e., on nearby runways, ramps or taxiways).

The hauling and disposal of excess fill material including rock, gravel, sod, broken concrete or asphalt, plaster, etc., shall be the responsibility of the contractor. Disposal shall be in accordance with applicable state and local regulations.

ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by their subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law. Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract.

The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos-containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating. Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use.

However, excessive fiber concentrations may be

Page 14 Part 2 General Requirements produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR 1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

POLLUTION ABATEMENT

All work shall be performed in a manner minimizing pollution of air, water and land as required.

Transporting materials to or from the site shall be accomplished in a manner preventing materials or particles from becoming airborne. Earth materials shall be wetted or otherwise protected. Gravel, sand and concrete shall be contained within vehicles to prevent spillage.

Tarpaulins must be fastened over load before entering surrounding streets. Removal of any materials dropped or blown off vehicles shall be the responsibility of the contractor.

Burning of any material is strictly prohibited.

Stream beds, lakes, drainage ways, sanitary and storm sewers, etc., shall not be polluted by fuels, oils, bitumen, acids or other harmful materials. Grading shall be accomplished to prevent surface drainage from the construction site containing harmful amounts of sediment from draining onto adjacent areas.

Flushing of concrete trucks is restricted to the location specifically designed for this purpose by the Contracting Officer's Representative.

Excess mortar, plaster or drywall materials shall not be disposed of on Government property. Water utilized for plastering or drywall equipment shall be disposed of in accordance with the instructions of the CES Project Manager, and under no circumstances shall water be disposed of in areas which are planted or scheduled to be planted.

COORDINATION WITH GOVERNMENT ACTIVITIES

If it becomes necessary to interrupt work activities in buildings and/or areas for construction purposes, permission to do so must be requested in writing to the Contracting Officer 14 working days prior to commencing work on the planned interruption and shall be subject to Civil Engineering approval. Written requests for street closing shall be submitted for approval of the Civil Engineer 14 working days prior to closing the street.

Work in connection with this contract which requires utility outages, including electrical, water, gas, steam, etc., which will close down or limit (as determined by the Contracting Officer) normal activities in the building, construction area or other affected areas, shall be performed by the contractor at a time other than the regular work period of the organization occupying the facility. Work required by the contractor on a non-standard basis or at premium pay shall be done at no additional cost to the Government. Request for utility outages shall be submitted to the Civil Engineer, in writing 14 working days prior to commencing work and shall be subject to his/her approval.

Any temporary construction for facilities used by the contractor for preventing interruption of normal work activity or loss of utility services shall be subject to Contracting Officer's approval.

UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices, and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

PERFORMANCE EVALUATION OF CONTRACTOR

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This project is below mandatory reporting thresholds for performance evaluations; however, the Government may conduct one at its discretion after final inspection. Any specific requirements for contract quality control and quality assurance by the Government personnel will be defined in the specifications. The contractor will be rated in the areas of contract quality control, timely performance, effectiveness of management, compliance with labor standards, and compliance with safety standards. The contractor will be notified of any unsatisfactory rating, either in an individual element or in the overall rating, prior to completing the evaluation, and all contractor comments will be made a part of the official record.

Performance evaluation reports will be available to all federal government Contracting Officers for their future use.

Past Performance evaluations will be posted via https://www.cpars.gov. It is the responsibility of the contractor to request access to this site.

CONTRACTOR QUALITY CONTROL

The contractor shall comply with the quality control provisions as specified herein. The Contractor shall perform all quality control inspection and/or testing required by this contract unless specifically designated to be performed by the Government. The quality control system consists of plans, workmanship, fabrication, construction, and operations that comply with contract requirements. The system shall cover construction operations, including fabrication both on-site and off-site, and shall be keyed to the proposed construction sequence. If the contractor fails to submit an acceptable quality control plan within the time herein prescribed, the Contracting Officer may refuse to allow construction to start if an acceptable interim plan is not furnished or may withhold funds from progress payments in accordance with the contract clause titled, "Payments under Fixed Price Construction Contracts", until such time as the contractor submits an acceptable final plan.

Upon receipt of the Notice of Contract Award, the contractor's quality control plan (2 copies) shall be submitted for acceptance in accordance with 01 33 00 SUBMITTAL PROCEDURES and 01 45 00 QUALITY

CONTROL.

Acceptance. The CES Project Manager will review the quality control plan. The contractor shall make such changes and additions as necessary for clarity and completeness as requested by the CES Project Manager through the Contracting Officer.

Acceptance of the contractor's plan is predicated on satisfactory performance during construction.

Acceptance is conditional and the Government reserves the right to require the contractor to make changes in quality control plans, personnel, and operations to correct deficiencies and to assure contract compliance.

Changes. When the contractor proposes changes in the quality control plan or implementation during construction, the Contracting Officer shall be notified in writing. The contractor shall implement no changes prior to acceptance in writing by the Contracting Officer.

SAFETY ASSURANCE

Compliance with Regulations. All work including the handling of hazardous materials or the disturbance or dismantling of structures containing hazardous materials shall comply with the applicable requirements of 29 CFR 1910/1926. Work involving the disturbance or dismantling of asbestos or asbestos-containing materials;

the demolition of structures containing asbestos; and/or disposal and removal of asbestos, shall also comply with the requirements of 40 CFR, Part 61, Subpart A. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

Contractor Responsibility. The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

The Government shall not be held liable for any actions on the part of the contractor, his employees or subcontractors, which result in illness, injury or death.

http://www.cpars.gov/

Page 16 Part 2 General Requirements

Inspections, Tests and Reports. The required inspections, tests and reports made by the contractor, subcontractors, specially trained technicians, equipment manufacturers and others as required, shall be at the contractor's expense.

Materials and Equipment. Special facilities, devices, equipment, clothing and similar items used by the contractor in the execution of work shall comply with applicable regulations.

PRE-CONSTRUCTION CONFERENCE

Before work commences on this contract, the Contracting Officer will conduct a conference to acquaint the contractor with Government policies and procedures that are to be observed during the execution of the work and to develop mutual understanding relative to the administration of the contract. Contractors and/or major subcontractors shall attend this meeting at no additional cost to the Government.

MILITARY REAL PROPERTY DATA - DD FORM 1354

Contractors shall furnish real property data to the Government within 10 days of the final inspection. The real property data shall be furnished via DD Form 1354, Transfer and Acceptance of Military Real Property, or in a format prescribed on the DD Form 1354. The Contractor is responsible for accuracy of data current up to the time of submission.

The Government will provide all other necessary information on the form including category codes that are applicable to items included in the project. In these cases, the contractor shall provide updated quantity estimates.

DD Form 1354 accounts for five percent (5%) of the total contract amount and therefore, 5% must be shown on the AF Form 3065 or similar breakdown of costs submitted for payment purposes. Upon acceptance of data by the real property specialist, the contractor may invoice for submission of real property data.

TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

This Paragraph specifies the procedure for the determination of time extensions for unusually severe weather. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

Weather delays will be based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor's progress schedule must reflect consideration of these anticipated adverse weather delays in all weather dependent activities.

Upon acknowledgment of the notice to proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delays must prevent work on critical activities for 50 percent or more of the contractor's scheduled workday.

The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated, the Contracting Officer will convert any qualifying delays to

Page 17 Part 2 General Requirements calendar days, giving full consideration for equivalent fair weather work days, and issue a bilateral modification.

PROPOSED KEY PERSONNEL, MINIMUM QUALIFICATIONS OF KEY PERSONNEL, PROPOSED

SUBCONTRACTORS, PROCESSES, PROCEDURES AND MATERIALS

Unless specifically deleted in writing by the Contracting Officer at time of award, any proposed key personnel, minimum qualifications for incoming or replacement key personnel, subcontractors, processes, procedures or materials are hereby incorporated into the contract resulting from the solicitation, and performance shall be limited to individuals, qualifications, firms, procedures, and materials that were specifically identified in proposals or agreed to in negotiations. The Contractor shall obtain the Contracting Officer's written consent before making any substitutions or changes.

Key Personnel Descriptions: For this project it will be permissible for a single person to perform the roles of Site Superintendent, Quality Control Manager, and Safety Manager if they meet the individual role expectations outlined below. The following are minimum qualifications for the required key personnel:

Project Manager: The Contractor's Project Manager shall have either: (1) an engineering degree and 5 years of experience as a Project Manager working on projects similar in size and scope to the solicited project, or

(2) 10 years of experience as a Project Manager working on projects similar in size and scope to the solicited project.

Site Superintendent: The Contractor's Site Superintendent shall have: (1) a minimum of 5 years of experience working on projects similar in size and scope to the solicited project, or (2) 10 years of experience as a Site Superintendent working in general construction areas that included extensive interactions with the Government.

Quality Control Manager: The QC Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years of construction experience OR a construction person with a minimum of 10 years of experience working on projects similar in size and scope to the solicited project.

Safety Manager: The Safety and Health Officer shall have a minimum of 5 years of experience working on projects similar in size and scope to the solicited project, and 5 years of experience working with the requirements described in Paragraph 28, SAFETY ASSURANCE.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

CONTRACT PROGRESS REPORT OMB NO. 0704-0188

CONTRACTOR ADDRESS

REPORT NO. PERIOD COVERED

FROM: TO:

PROJECT NO. CONTRACT NO. COMPLETION DATE

LINE

NO.

WORK ELEMENT % OF

TOTAL JOB

% COMPLETED THIS

PERIOD

% COMPLETED

CUMULATIVE

TOTAL 0.00 0.00 0.00

REMARKS

At the Contracting Officer's discretion and according to the payments clause of the contract, the information provided on this form may be used for computing progress payments.

PROGRESS OR COMPLETION CERTIFICATE

I hereby certify that the contractor has satisfactorily completed the indicated percentage of the contract per contract specifications.

SUBMITTED BY OR FOR CONTRACTOR

TYPE OR PRINT NAME AND TITLE SIGNATURE DATE

SUBMITTED BY OR FOR BASE CIVIL ENGINEER

TYPE OR PRINT NAME AND TITLE SIGNATURE DATE

REVIEWED BY OR FOR CONTRACTING OFFICER

TYPE OR PRINT NAME AND TITLE SIGNATURE DATE

AF 3065, Jeff Brks, 20200513 PREVIOUS EDITION IS OBSOLETE.

BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

(See Instructions on Reverse)

DATE PREPARED

1. Clearance is requested to proceed with work at on Work Order No. , Contract No. , involving excavation or utility disturbance per attached sketch. This area has has not been staked or clearly marked.

2. TYPE OF FACILITY/WORK INVOLVED

A. PAVEMENTS D. FIRE DETECTION & PROTECTION SYSTEMS G. AIRCRAFT OR VEHICULAR TRAFFIC FLOW

B. DRAINAGE SYSTEMS E. UTILITY OVERHEAD UNDERGROUND H. SECURITY

C. RAILROAD TRACKS F. COMM OVERHEAD UNDERGROUND I. OTHER

3. DATE CLEARANCE REQUIRED 4. DATE OF CLEARANCE 4a. EXPIRATION DATE

5. NAME & TITLE OF REQUESTING OFFICIAL 6. TELEPHONE NO. 7. ORGANIZATION

ORGANIZATION REMARKS (Use Reverse for additional REVIEWER'S NAME AND INITIALS

8.

B A S E

C I V I L

E N G I N E E R I N G

A. ELECTRICAL DISTRIBUTION

B. STEAM DISTRIBUTION No Steam Distribution on base Not Applicable

C. WATER DISTRIBUTION

D. POL DISTRIBUTION

E. SEWER DISTRIBUTION

F. ENVIRONMENTAL See block 18, Remarks

G. PAVEMENTS/ GROUNDS

H. FIRE PROTECTION

I. ZONE Not Applicable Not Applicable

J. OTHER (Specify)

9. SECURITY POLICE

10. SAFETY

11. COMMUNICATIONS

12. BASE OPERATIONS

Not Applicable Not Applicable

13. CABLE TV

14. COMMERCIAL UTILITY COMPANY TELEPHONE

GAS

ELECTRIC

15. OTHER (Specify)

16. REQUESTED CLEARANCE APPROVED DISAPPROVED

17. TYPED NAME AND SIGNATURE…