A19 SF18 Mine Workers RFQ 7-27-2023.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ X IS IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 33

1. REQUEST NO.

75D301-23-Q-76916

2. DATE ISSUED

7-27-2023

3. REQUISITION/PURCHASE REQUEST NO.

000HCCR1-2023-79486

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

626 Cochrans Mill Rd

Pittsburgh PA 152360070

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls) X

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Diane J. Meeder (412) 386-4412 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/07/2023 2:00PM ET

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This will be a firm fixed price purchase order.

QUOTES DUE: 08/07/2023 2:00PM ET.

PLEASE QUOTE EQUIVALENT

ALL VENDORS MUST BE REGISTERED IN SAM.GOV TO

RESPOND.

PRICE FIRM FOR _________DAYS

IF ABOVE ITEMS ARE ON FEDERAL SUPPLY SCHEDULE,

PLEASE INDICATE THE CONTRACT

NUMBER__________________

Vendor POC:________________________________ Email:________________________________

Phone:______________________

Contracting Officer: Diane Meeder E:Dmeeder@cdc.gov Ph: 412-386-4412

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule)

75D301-23-Q-76916

Line Items

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Provide underground coal mine worker support..

Surge workers in experimental mine to support maintenance, R&D, and upgrading for future work in the mine. In accordance with Statement of work.

Total of 1500 hrs. $______hr.

Period of Performance: Award through July 26, 2024.

1 Job

B.1 Payment Schedule

This contract/order is Firm-Fixed Price as defined in Federal Acquisition Regulation Section 16.202.

Contract/order payments shall be made in accordance with the schedule of deliverables. Partial payments are authorized.

“The services contemplated under this contract are considered to be an "Other Function" as defined by the

Office of Federal Procurement Policy in OFPP letter 11-01 and by HHS in Acquisition Policy Memorandum

2012-01.”

STATEMENT OF WORK

Title: Provide underground coal mine worker support.

SECTION 1 SECTION 1 SECTION 1 SECTION 1 –––– BACKGROUNDBACKGROUNDBACKGROUNDBACKGROUND

In calendar year 2022, about 30 different groups totaling almost 200 individuals from government, state, academia and commercial vendors visited the Pittsburgh Mining Research Divisions underground research mines. Stakeholders visit the mines for mine rescue training, research on new equipment and general tours to introduce new workers to the underground environment. However, this environment takes on moisture from surface water runoff, springs, and leaky water pipes. This results in the general degradation of the underground environment and equipment so that it is in a constant state of repair and maintenance to accommodate stakeholder requests.

The Pittsburgh Mining Research Division (PMRD) needs MSHA and PA certified mine worker support to continue rehabilitation of underground areas. Currently, the mines have 3 fulltime employees, and this is enough support to maintain the mine. However, this in insufficient to make improvements and repair larger problems years in the making like rebuilding sumps, repairing doors, and replacing pipe. The addition of support would be used to repair pipe systems that are currently leaking, rebuild functional doors that direct fresh air throughout the mine and general labor activities to keep the underground safe from hazards.

SUBSECTION A – DEFINITIONS

CDC – Centers of Disease Control

NIOSH – National Institute for Occupational Safety and Health

PMRD – Pittsburgh Mining Research Division

MSHA – Mine Safety and Health Administration

PA – Pennsylvania

CO - Contracting Officer

COR - Contracting Officer’s Representative

BEM - Bruceton Experimental Coal Mine

SRCM - Safety Research Coal Mine

SOW – Scope of Work

SECTION 2 SECTION 2 SECTION 2 SECTION 2 –––– PURPOSEPURPOSEPURPOSEPURPOSE

The purpose of this proposed effort is to improve and maintain the underground environment as to continue to support stakeholders’ requests. The institute is a safety and health organization that must abide by state and federal regulations for the industry it serves. For this reason and for general safety while working underground, mine working crews must be certified mine workers typically conducting work in pairs and not alone. The purpose of working with a partner is to ensure the notification of surface workers in the event an accident occurs underground.

The mining environment can be very dangerous with sudden roof falls, rib-collapse and other confined areas issues that must be considered. Having even one additional support person would allow two teams to each always have a pair of certified mine workers. Currently, there is only one team that can perform work underground.

SECTION 3 SECTION 3 SECTION 3 SECTION 3 –––– SCOPE OF WORKSCOPE OF WORKSCOPE OF WORKSCOPE OF WORK

This SOW establishes the requirements for a qualified Contractor to provide mine support services for the underground coal mines located on the NIOSH Pittsburgh site.

The Contractor shall perform all related services necessary to carry out the provisions of this contract, including quality control, financial control, maintenance of accurate and complete records, files, and libraries of documents to include Federal, state, and local regulations, codes, laws, technical manuals, and manufacturers’ instructions and recommendations. The Contractor shall prepare and provide required reports, compile historical data, perform administrative work, and submit necessary information as specified in this contract. Such functions are in direct support of the research mission of CDC-NIOSH.

The contractor shall provide support to the NIOSH PMRD for daily operation and upgrades and modernization to the BEM and SRCM. The contractor shall provide certified/qualified coal miners to assist the current federal mine staff in the maintenance of the BEM and the SRCM. Assistance could include collection and removal of mine water and scaling and supplemental bolting of rib and roof surfaces, to name a few. Such efforts will allow PMRD to make additional areas safe and usable in the BEM and SRCM to support on-going and future Government research. These miners shall also assist in planned enhancements, clean-up, and disposal of excess items and equipment at the BEM and the SRCM.

The contract miners must be certified/qualified as per Federal Mining Regulations and must possess PA and/or WV Experienced Miner Certification papers. The Government primarily requires two (2) certified miners but, on occasion, may request three (3) certified miners to meet short-term demands at the SRCM-BEM facilities.

The miners will share a maximum of 1500 Regular-time hours during the contract period of performance. The Government shall provide at a minimum of one (1) week notice to the contractor for any changes in the scheduling and use of hours.

The contractor shall provide services for consideration in the duties section below.

SECTION 4 SECTION 4 SECTION 4 SECTION 4 –––– TASKS TO BE PERFORMEDTASKS TO BE PERFORMEDTASKS TO BE PERFORMEDTASKS TO BE PERFORMED

The contractor will provide services as assigned by the mine foreman to include the following assignments. The contractor may be asked to:

1. Assist in the digging and trenching of a new underground sump.

2. Assist in the construction of up to 4000 feet of underground air hose system to deliver air from a rotary screw air compressor on the surface to various locations underground.

3. Construct block and other material walls (seals) in various parts of the mine to control air flow.

4. Remove existing unused wires, wood and other mining related items no longer needed in the mine.

5. Prepare the mine and assist with mine tours for visitors.

6. Continue with the supplemental roof bolting plan until both mines are completed.

7. Continue removing old supplies, rails, ties, blocks and trash from both mines.

8. Continue the general cleanup program of both mines including the outside buildings.

9. Install continuous LED mine lighting.

10. Remove gob/debris from the roadways and hauling stone to maintain in stable condition.

11. Build bridges to cover up sumps that are in roadways.

12. Install additional pumps and new discharge lines to work towards having a completely automated pumping system for both mines.

13. Assist with the removal of bulkhead walls/doors and replacing with fabricated steel doors.

14. Assist with the removal of a couple 4-foot-thick walls to allow access to remote areas of the mines.

15. Assist with research projects as needed.

16. Assist in daily pumping tasks and treatment of the collected mine water.

17. Maintain two holding sumps and remove retained water.

18. Unload supplies as they arrive and store them appropriately.

19. Clean and maintain our mining machines and utility carts.

20. Assist with other duties as assigned by the mine foreman not to exceed the lifting of 50 pounds.

The items in this list represent a range of duties and the listed services may not necessarily be completed in its entirety during the duration of the contract.

SECTSECTSECTSECTION 5ION 5ION 5ION 5 –––– GOVERNMENT FURNISHED MATERIALSGOVERNMENT FURNISHED MATERIALSGOVERNMENT FURNISHED MATERIALSGOVERNMENT FURNISHED MATERIALS

No government furnished materials will be used in this project. All mineworkers shall use existing mine tools and equipment. Mine workers will be provided transportation underground through mine carts, scoops, and other equipment. All workers will be supplied the proper personal protective equipment for the task if they do not already have what is required. Underground support workers will be provided locker space and a place to change their mine clothes.

SECTION 6 SECTION 6 SECTION 6 SECTION 6 –––– PERIOPERIOPERIOPERIOD OF PERFORMANCED OF PERFORMANCED OF PERFORMANCED OF PERFORMANCE

Award through July 26, 2023.

SECTION 7 SECTION 7 SECTION 7 SECTION 7 –––– DELIVERABLES/REPORTING SCHEDULEDELIVERABLES/REPORTING SCHEDULEDELIVERABLES/REPORTING SCHEDULEDELIVERABLES/REPORTING SCHEDULE

The vendor shall supply 1500 hours support outlined in section 4 no later than July 26th, 2024.

–––– MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF MINIMUM VENDOR QUALIFICATIONS AND LEVEL OF EFFORTEFFORTEFFORTEFFORT

The vendor shall be PA and MSHA underground coal mine certified (black hat) to conduct this work.

All matters pertaining to the employee, supervision, compensation, promotion, and discharge of such employees are the responsibility of the Contractor, which is in all respects the employer of such employees.

The Contractor shall always have in its employ enough capable and qualified contract and subcontract employees to enable it to properly, adequately, safely, and economically complete the requirement of this PWS.

The Contractor shall be responsible for having qualified personnel with all appropriate licenses or certification required to complete the work assigned.

Employees must meet qualifications as specified in Section I, FAR 52.222-3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Each employee shall be a citizen of the United States, or an alien lawfully admitted for permanent residence as evidenced by Alien Registration receipt Card Form 1-51.

The Contractor also agrees not to employ any person undergoing sentence of imprisonment except as provided by Public Law 89-176, September 10, 1965 ((18 U.S.C. 4082)(c)(2)) and Executive Order 11755, December 29, 1973.

Each employee that may enter any area registered for possession, use, or storage of select agents and toxins shall be approved by the HHS Secretary or Administrator in accordance with requirements of 42 CFR 73.10; 9 CFR 121.10;

and 7 CFR 331.10. Each employee shall comply with security, safety and training requirements in accordance with the aforementioned select agent regulations.

These requirements are equally applicable to employees other than those of the Contractor to the extent that they may be assigned work under this contract, notwithstanding the basis of assignment, i.e., subcontract, volunteer, etc.

The Contractor must fund, and employees must adhere to, all MSHA or OSHA Personal Protective Equipment (PPE) requirements for specific work tasks and hazard exposures for which the employee may be subject.

All Contractor personnel shall always present a neat appearance. The COR shall be provided a list of all employees’ names and shifts. The Contractor will notify the COR in writing, of any addition, deletion in Contractor on-site personnel within one day of such change.

All employees will be required to apply for and obtain a government-issued identification badge. The identification badge will be visibly always displayed, while on NIOSH property. In the event of an employee terminating employment, the Contractor is responsible for retrieving their identification badge and/or parking permit. Any loss of badge or permit must be reported immediately to the COR.

Contractor personnel shall be permitted to park in designated parking area. All Contractor personnel wishing to park will be required to apply for and obtain a NIOSH parking permit from the Security office, which must be displayed in their vehicle while parked.

The Contractor shall maintain a daily dated sign in and sign out sheet or time clock stamp for all their employees.

Employees must sign in at the beginning of their shift and sign out when their tour of duty shift is over. The employee attendance data shall be available to the COR upon request the following day upon completion of a work shift and submitted as part of the monthly report.

SECTIONSECTIONSECTIONSECTION 11112222 –––– ADDITIONAL REQUIREMENTSADDITIONAL REQUIREMENTSADDITIONAL REQUIREMENTSADDITIONAL REQUIREMENTS

Health and Safety

A. This section is applicable to all work covered by this contract including on-site work, i.e., services performed within the boundaries of CDC/NIOSH, including transportation on roads— whether CDC/NIOSH, public, or quasi-public roads— within the gross, overall perimeter of CDC/NIOSH facilities and assigned CDC/NIOSH operations.

B. General.

1. The Contractor shall comply with all applicable health, safety, and environmental regulations

(including recordkeeping, notification and reporting requirements), orders, permits, and policies of the Federal State, and local government, and any other safety, health, and environmental requirements or consensus standards applicable to the execution of work under this Contract.

2. Applicable regulations. The specific regulations listed below form a part of this specification to the extent referenced. The regulations are referred to in the text by basic designation only.

The list below should not be considered exhaustive or to supplant any other applicable federal, state, or local laws, regulations, orders, permits and/or policies.

o Code of Federal Regulations (CFR) o Occupational Safety and Health Administration (OSHA) General Industry Safety and

Health Standards (29 CFR 1910); OSHA Construction Industry Standards (29 CFR 1926).

Both publications are available for sale by the Superintendent of Documents, U.S.

Government Printing Office, Washington, D. C. 20402, or OSHA’s website at http://www.osha.gov.

o National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61- 63) o Hazardous Materials (49 CFR, Parts 171, 172) o Hazardous Waste Management System (40 CFR, Part 260-265) o Emergency Planning and Community Right-to-Know Act (EPCRA) (40 CFR, Parts 68, 350, 355, 370, and 372) o EPA Polychlorinated Biphenyls (PCBs), Manufacturing, Processing, Distribution in

Commerce and Use Prohibitions (40 CFR, Part 761) o EPA Asbestos (40 CFR, Part 763) o National Pollutant Discharge Elimination System (40 CFR, Parts 9, 122-124) o Oil Pollution Prevention (40 CFR, Part 112) o Nuclear Regulatory Commission (10 CFR Parts 0-199) o International Building Code o National Fire Protection Association (NFPA) Standards o ASME Safety Codes

3. The Contractor is notified that CDC/NIOSH uses an Environmental Management System process to achieve the sustainability goals identified in the HHS, and tiered CDC/NIOSH (2012), Strategic Sustainability Performance Plan (SSPP). The Contractor shall work with the appropriate CDC/NIOSH business support offices to achieve these goals.

4. In this section, safety encompasses environment, safety, and health—including pollution prevention and waste minimization; employees includes subcontractor employees; and line management includes those Contractor and subcontractor employees managing or supervising employees performing work.

C. Contractor's Responsibility for Health, Safety and Environment (HSE). The Contractor shall bear the sole responsibility and full liability for compliance with all applicable federal, state, and local regulations pertaining to the environment and the health and safety of Contract personnel during the execution of work under this contract. There will be no reimbursement made by the Government for payment of monetary penalties resulting from citations issued to the Contractor by regulatory agencies for violation of health and safety standards, including MSHA or OSHA citations and penalties. The Contractor shall hold the Government harmless for any action of the Contractor, or Contractor or Sub-contractor personnel, which may result in injury, illness, or death.

D. Comprehensive Health and Safety Plan (CHSP)

Within 7 days of contract award, the Contractor shall submit a draft Comprehensive Health and Safety Plan (CHSP) for implementing a site-specific overall safety program plan that is in compliance with the OSHA VPP Star Status Program for the specific work under this contract.

The submittal will be reviewed by the Contracting Officer, COR, and representatives from the Office of Health and Safety within 14 days of receipt and a meeting will be scheduled to discuss and develop a mutual understanding relative to the administration of the overall safety program, to review a list of all hazardous operations and other major or key operations required or planned in the performance of the Contract, as well as review revisions, if any to the draft CHSP.

The finalized CHSP, ready for review and approval by the COR, shall be submitted within five (5) working days after the meeting with the Contracting Officer, COR, and representatives from the CDC/NIOSH Office of Health and Safety.

The CHSP shall include –

(a) all pertinent requirements outlined in FAR 52.236-13 Alt I, Accident Prevention;

(b) an analysis of significant hazards inherent in work performed under this contract and risk control methods to be used by the Contractor in planning and executing work to be performed by Contractor and any Subcontractor employees, as well as measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

(c) Contractor’s Corporate Safety Policy, signed by top management official(s) and reinforcing that all work under this contract will be in compliance with Occupational Safety and Health Administration (OSHA) Title 29, Code of Federal Regulations, Part 1910 and 1926; and any other regulation applicable to this contract.

(d) Management Procedures for implementing health and safety policy and ensuring contractor/subcontractor compliance. Describe accountability methods and disciplinary procedures for employees, management, and supervisors.

(e) Contractor Health and Safety Representative/Officer. Designate an on-site and/or corporate HSE representative with overall responsibility for the development, implementation, evaluation of the CHSP, as well as the responsibility to ensure compliance with the CHSP. Identify by name, title, and provide contact information.

(f) Assignment of Line Responsibilities. Describe line and staff responsibilities to effectively address HSE programmatic and operational considerations. Identify the person(s) on-site and off-site by name, title and contact information who will have implementation responsibility.

(g) Contractor Employee Involvement. Describe employee participation in activities such as safety inspection(s), committees, regular safety meetings, job/task hazard analyses, and the mechanism established for contract employees to communicate health and safety issues to management.

(h) Emergency Action Plan. Describe all applicable emergency procedures to be followed in the event of a medical emergency, fire/explosion, an act of terrorism, severe weather, chemical spill or other environmental release, identify any contract employees designated as emergency responders, their assignments and training documentation. Include methods used to account for personnel in the event of evacuation and key off-site personnel to be notified of an emergency.

Notify the Contracting Officer Representative, and the OHS, immediately if a chemical emergency occurs.

(i) Train and/or coordinate the training of Contract personnel on the proper asbestos awareness, including an asbestos operations and maintenance course allowing a minimum of 2 FTEs to perform small scale abatement / clean-up.

(j) Training and Education Program. Outline health and safety training requirements to ensure that Contract and Subcontract personnel have the experience, knowledge, skills, and abilities necessary to safely discharge their responsibilities; include the frequency of HSE course topics and methods for determining proficiency and documenting training completion. Also include provisions for Contract and Subcontract employees for whom English is a second language and steps taken to provide health and safety training in such language(s) necessary for worker comprehension.

(k) Worksite Analysis/Inspections. Describe process to be implemented to ensure that hazards are systematically identified, including the frequency of inspections/surveys, documentation of hazards and corrective actions; Include the person(s) responsible for ensuring corrective actions are tracked and completed. Also include copies of any inspection/survey checklists to be used.

(l) Hazard Prevention and Control Programs. Describe all hazard prevention programs applicable to work activities and operations such as but not limited to the following OSHA-mandated health and safety programs, as well as methods for documenting OSHA training requirements, person(s) responsible for training and implementation, and a list of any designated competent persons, licensed or certified individuals that will be utilized.

Include a written Lockout/Tag out (LOTO) Program that meets all aspects of the OSHA 29

CFR 1910.147 standard including provisions for training Contract employees about LOTO requirements, identifying hazardous energy sources for all equipment repaired and maintained under this Contract and documenting and supplying proper singularly-identifiable locks and tags to be used for isolation, steps to be taken to enforce LOTO in all applicable situations, and a means for effectively communicating and exchanging LOTO hazard information with the CDC/NIOSH.

Work on energized equipment will not be performed (except as required to test -- Contract employees shall be trained in the safe operation and handling of electrical equipment and must follow all National Electrical Code (NEC) requirements as well as OSHA 29 CFR 1910.301 through 1910. 399 including requirements for written hazardous operating procedures for all hazardous operations and qualification standards for personnel involved in hazardous operations).

Include a written Confined Space Entry Program that meets all aspects of the OSHA 29 CFR

1910.146 including provisions for training Contract employees about hazards of Confined Space Entry, their roles and responsibilities, the location of confined spaces that will or may be entered and document hazards associated with those spaces, and monitoring, ventilating, entry, and rescue equipment to be used. Also include a copy of the Permit-Required Entry permit to be completed and posted for the duration of each entry and provisions for maintaining the original copy of entry permits and forwarding a copy through the CDC/NIOSH COR to the OHSE.

Outline provisions for meeting all aspects of OSHA Personal Protection Equipment (PPE) standard including performing hazard assessments, identifying, and providing all necessary safety and PPE needed by Contract and Sub-contract personnel for hazards associated with the job tasks or work areas, training of Contract and Subcontract employees on PPE Assessment and utilization and maintenance of PPE, and maintaining certification records for hazard assessments and training.

If applicable, include provisions for meeting all aspects of the OSHA Respiratory Protection Program and Hearing Conservation Program Standards.

Include a written Hazard Communication Program that meets all aspects of OSHA 29 CFR

1910.1200 standard including training employees how to recognize hazardous materials and how to read MSDS information, provisions for always maintaining MSDS information on-site for contract employees’ use and CDC/NIOSH personnel when applicable and/or upon request.

1) Include written procedures of how the contractor will obtain a CDC/NIOSH Hot Work Permit from the CDC/NIOSH COR, or designated representative when welding, cutting, or other tasks generating hot work are to be conducted to ensure proper sequencing of alarm systems and notification to OHSE. The CDC/NIOSH Hot Work Permit shall be displayed for the duration of the process and the Contractor must provide a fire watch (trained in the proper use of portable fire extinguisher) for the duration of hot work and thereafter as specified by the permit.

2) Housekeeping. Describe how the designated Contract work areas and common areas will be maintained to promote safety, i.e., access to area, traffic control, parking, barricades, etc.

3) Chemical Storage, Handling, and Disposal. Outline provisions in writing for handling of flammable/combustible liquids, gases, vapors, fumes, etc. Within 30 days of contract award, Contractor shall submit a written plan describing their process for integrating into the CDC/NIOSH hazardous waste disposal system. The plan shall include scheduled dates for necessary CDC/NIOSH site specific training; coordination of this training is through OSHE.

4) Medical Management/Clearances/Surveillance. Describe provisions for medical management for worker health and safety. Include medical treatment facility, physicians, and procedures to be followed by employees to obtain medical treatment. Also include documentation for medical clearances, immunizations, or medical surveillance applicable to work operations and activities and/or required under the Contract.

5) Accident/Incident Investigation Program. Describe process for investigating all work-related incidents, accidents resulting in injury or illness, as well as near- miss incidents to the extent necessary to determine their causes and furnish the COR a report of the investigative findings and proposed or completed corrective actions. The Contractor shall immediately notify and promptly report to the COR any accident, incident, or exposure resulting in fatality, lost-time occupational injury, occupational disease, contamination of property or property loss, or near-miss incident or occurrence that possesses the potential to cause any type of injury, property damage, or could have negatively impact the CDC/NIOSH mission. The Contractor is not required to include in any report an expression of opinion as to the fault or negligence.

6) Injury/Illness Recordkeeping and Reporting. Identify person(s) responsible for maintaining OSHA required recordkeeping. Describe documentation and posting requirements. Copies of OSHA Log Summaries of Injuries and Illnesses (OSHA Form 300 and 300A) shall be made available to the CDC/NIOSH Contracting Officer/COR.

In addition, the Contractor shall provide quarterly reports specifying the number of incidents, near-misses, or exposures, incident rate, recordable case rate, the number of lost time cases, lost time case rates, as well as incident types, nature of injury/illness, body part affected, primary and secondary causes.

7) Work Stoppage/Contract Termination. Describe adherence to CDC/NIOSH and ATSDR policy concerning non-compliance with health and safety requirements, which can lead up to work stoppage or contract termination.

8) Special Requirements: State unique hazardous procedures that may be necessary for compliance under this Contract, including the coordination with the Government of the immunization of Contract personnel exposed to hazards unique to CDC/NIOSH facilities, asbestos awareness training, biological and/or radiological training as necessary, exchange of information regarding the hazards associated with confined spaces, etc.

9) Contract Employees with Special Needs. Identify employees requiring reasonable accommodations as set forth in the Americans with Disabilities Act (ADA), and for whom the Contractor and the CDC/NIOSH have a shared responsibility for providing accommodations. The name(s), tasks and activities to be performed, extent of disability, and accommodations requested shall be provided to the CDC/NIOSH Contracting Officer/

COR.

10) Safety Assurance. Authorized Government representatives of the Contracting Officer, such as the CDC/NIOSH Office of Safety, Health and Environment, shall have access to and the right to examine written HSE programs, OSHA-mandated recordkeeping, accident reports, and site areas and equipment where work under this contract is being performed in order to determine the adequacy of the Contractor’s CHSP under this clause.

11) Continuous HSE Improvement. The Contractor shall continually update the CHSP when necessary.

Government Furnished Services

The following services shall be furnished by the Government for on-site use only in the performance of the contract and used in conformance to government usage policies:

• Security for Contractor personnel and facilities.

• Parking area for company vehicles.

Transportation

The Contractor may use Government-furnished electric vehicles to deliver and pick up equipment and materials and to transport personnel on the Pittsburgh, PA campus. No offsite or GSA vehicle use is necessary in performance of the Contractor’s duties.

Personnel Requirements

All matters pertaining to the employee, supervision, compensation, promotion and discharge of such employees are the responsibility of the Contractor, which is in all respects the employer of such employees.

The Contractor shall always have in its employ enough capable and qualified contract and subcontract employees to enable it to complete the requirement of this SOW properly, adequately, safely, and economically.

The Contractor shall be responsible for having qualified personnel with all appropriate licenses or certification required to complete the work assigned.

Employees must meet qualifications as specified in Section I, FAR 52.222-3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Each employee shall be a citizen of the United States, or an international lawfully admitted for permanent residence as evidenced by Alien Registration receipt Card Form 1-51.

The Contractor also agrees not to employ any person undergoing sentence of imprisonment except as provided by Public Law 89-176, September 10, 1965 ((18 U.S.C. 4082)(c)(2)) and Executive Order 11755, December 29, 1973.

Each employee that may enter any area registered for possession, use, or storage of select agents and toxins shall be approved by the HHS Secretary or Administrator in accordance with requirements of 42 CFR 73.10; 9 CFR 121.10;

and 7 CFR 331.10. Each employee shall comply with security, safety, and training requirements in accordance with the aforementioned select agent regulations.

These requirements are equally applicable to employees other than those of the Contractor to the extent that they may be assigned work under this contract, notwithstanding the basis of assignment, i.e., subcontract, volunteer, etc.

The Contractor must fund, and employees must adhere to, all MSHA or OSHA Personal Protective Equipment (PPE) requirements for specific work tasks and hazard exposures for which the employee may be subject.

All Contractor personnel shall always present a neat appearance. The COR shall be provided a list of all employees’ names and shifts. The Contractor will notify the COR in writing, of any addition, deletion in Contractor on-site personnel within one day of such change.

All employees will be required to apply for and obtain a government-issued identification badge. The identification badge will be visibly always displayed, while on NIOSH property. In the event of an employee terminating employment, the Contractor is responsible for retrieving their identification badge and/or parking permit. Any loss of badge or permit must be reported immediately to the COR.

Contractor personnel shall be permitted to park in designated parking area. All Contractor personnel wishing to park will be required to apply for and obtain a NIOSH parking permit from the Security office, which must be displayed in their vehicle while parked.

The Contractor shall maintain a daily dated sign in and sign out sheet or time clock stamp for all of their employees.

Employees must sign in at the beginning of their shift and sign out when their tour of duty shift is over. The employee attendance data shall be available to the COR upon request the following day upon completion of a work shift and submitted as part of the monthly report.

SECTION 1SECTION 1SECTION 1SECTION 13333 –––– SPECIAL CONSIDERATIONSSPECIAL CONSIDERATIONSSPECIAL CONSIDERATIONSSPECIAL CONSIDERATIONS

Section 508 Compliance Electronic and Information Technology Accessibility

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of

1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT)

Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the

Section 508 Final Provisions can be accessed at http://www.access-aboard.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

502 Inoperability with Assistive Technology

504 Authoring Tools

602 Support Documentation

603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the

HHS Web site http://hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the

EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the

Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section- 508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

Additional RequiremeAdditional RequiremeAdditional RequiremeAdditional Requirements:nts:nts:nts:

Physical Access to Government Controlled Facilities Physical Access to Government Controlled Facilities Physical Access to Government Controlled Facilities Physical Access to Government Controlled Facilities Deliverables

Deliverable Title/Description Due Date

Roster By effective date of this contract

Contractor Employee Non- Disclosure Agreement (NDA)

Prior to performing any work on behalf of HHS

Copy of training records for all mandatory training

In conjunction with contract award and annually thereafter or upon request

Signed ROB for all employees Initiation of contract and at least annually thereafter

Incident Report (as incidents or breaches occur)

As soon as possible and without reasonable delay and no later than 1 hour of discovery

List of Personnel with defined roles and responsibilities

Prior to performing any work on behalf of HHS

Off-boarding documentation, equipment and badge when leaving contract

Within 7 days of contractor departure and at contract expiration

Onboarding documentation when beginning contract.

Prior to performing any work on behalf of HHS

Standard Language

Training

1) Mandatory Training for All Contractor Staff. All Contractor (and/or any subcontractor) employees assigned to work on this contract shall complete the applicable HHS/CDC Contractor

Information Security Awareness, Privacy, and Records Management training (provided upon contract award) before performing any work under this contract. Thereafter, the employees shall complete CDC Security Awareness Training (SAT), Privacy, and Records Management training at least annually, during the life of this contract. All provided training shall be compliant with HHS training policies.

2) Role-based Training. All Contractor (and/or any subcontractor) employees with significant security responsibilities (as determined by the program manager) must complete role-based training (RBT) within 60 days of assuming their new responsibilities. Thereafter, they shall complete RBT at least annually in accordance with HHS policy and the HHS Role-Based Training

(RBT) of Personnel with Significant Security Responsibilities Memorandum.

All HHS employees and contractors with SSR who have not completed the required training within the mandated timeframes shall have their user accounts disabled until they have met their RBT requirement.

3) Training Records. The Contractor (and/or any subcontractor) shall maintain training records for all its employees working under this contract in accordance with HHS policy. A copy of the training records shall be provided to the CO and/or COR within 30 days after contract award and annually thereafter or upon request.

Incident Response

a. The contractor shall cooperate with and exchange information with CDC officials, as deemed necessary by the CDC Breach Response Team, to report and manage a suspected or confirmed breach.

The Contractor (and/or any subcontractor) must respond to all alerts/Indicators of Compromise (IOCs)provided by HHS Computer Security Incident Response Center (CSIRC)/CDC IRT teams within 24 hours, whether the response is positive or negative.

In accordance with FISMA and OMB M-17-12, Preparing for and Responding to a

Breach of Personally Identifiable Information (PII), an incident is "an occurrence that (1) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information or an information system; or (2) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies" and a privacy breach is "the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where (1) a person other than an authorized user accesses or potentially accesses personally identifiable information or (2) an authorized user accesses or potentially accesses personally identifiable information for an other than authorized purpose." For additional information on the HHS breach response process, please see the HHS Policy and Plan for

Preparing for and Responding to a Breach of Personally Identifiable Information (PII)."

b. In the event of a suspected or confirmed incident or breach, the Contractor (and/or any subcontractor) must:

i. Protect all sensitive information, including any PII created, stored, or transmitted in the performance of this contract, with encryption solution that is validated with current FIPS 140 validation certificate from the NIST CMVP.

ii. NOT notify affected individuals unless so instructed by the Contracting Officer or designated representative. If so instructed by the Contracting Officer or representative, the Contractor must send CDC/HHS approved notifications to affected individuals.

iii. All contractors and subcontractors shall report a suspected or confirmed breach in any medium or form, including paper, oral, or electronic, as soon as possible and without unreasonable delay as soon as possible and no later than one (1) hour of discovery, consistent with applicable CDC IT acquisitions guidance, HHS/CDC, incident management policy, and United States Computer Emergency Readiness Team (US-CERT) notification guidelines. To this end, the Contractor (and/or any subcontractor) shall respond to all alerts/Indicators of Compromise (IOCs) provided by HHS Computer Security Incident Response Center (CSIRC) or CDC Computer Incident Response Team (CSIRT) within 24 hours via email at csirt@cdc.gov or telephone at 866-655-2245, whether the response is positive or negative. The types of information required in an incident report must include at a minimum: company and point of contact information, contact information, impact classifications/threat vector, and the type of information compromised. In addition, the Contractor must:

i. Cooperate and exchange any information, as determined by the Agency, necessary to effectively manage or mitigate a suspected or confirmed breach;

ii. Not include any sensitive information in the subject or body of any reporting e-mail; and

iii. Encrypt sensitive information in attachments to email, media, etc.

c. Comply with OMB M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information, and HHS/CDC privacy breach response policies when handling PII breaches.

Provide full access and cooperate on all activities as determined by the Government to ensure an effective incident response, including providing all requested images, log files, and event information to facilitate rapid resolution of sensitive information incidents. This may involve disconnecting the system processing, storing, or transmitting the sensitive information from the Internet or other networks or applying additional security controls.

This may also involve physical access to contractor facilities during a breach/incident investigation.

Homeland Security Presidential Directive (HSPD)-12

The Contractor (and/or any subcontractor) and its employees shall comply with Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors; OMB M-05-24; FIPS 201, Personal Identity Verification (PIV) of Federal Employees and Contractors; HHS HSPD-12 policy; and Executive Order 13467, Part 1 §1.2.

Roster

Roster. The Contractor (and/or any subcontractor) shall submit a roster by name, position, e-mail address, phone number and responsibility of all staff working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a government information system(s). The roster shall be submitted to the COR and/or CO by the effective date of this contract. Any revisions to the roster as a result of staffing changes shall be submitted immediately upon change. The COR will notify the Contractor of the appropriate level of investigation required for each staff member.

If the employee is filling a new position, the Contractor shall provide a position description and the Government will determine the appropriate suitability level.

Records Management and Retention

a. The Contractor (and/or any subcontractor) must maintain all information in accordance with Executive Order 13556 -- Controlled Unclassified Information, National Archives and Records Administration (NARA) records retention policies and schedules and HHS

Policy for Records Management and CDC policies and must not dispose of any records unless authorized by HHS/CDC

b. In the event that a contractor (and/or any subcontractor) accidentally disposes of or destroys a record without proper authorization, he/she must document and report the incident in accordance with HHS/CDC policies.

COVIDCOVIDCOVIDCOVID----19 Language19 Language19 Language19 Language HHS reserves the right to exercise priorities and allocations authority with respect to this contract, to include rating this order in accordance with 45 CFR Part 101, Subpart A—Health Resources Priorities and Allocations System.

SECTION C - CONTRACT CLAUSES

FAR SOURCE TITLE AND DATE

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.212-4 Contract Terms and Conditions- Commercial Items (Dec 2022)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications (Jun 2020)

52.228-5 Insurance, Work on a Government Installation (Jan 1997)

52.232-32 Performance-Based Payment (Apr 2012)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Contractors (Mar 2023)

52.245-1 Government Property (Jan 2017)

HHSAR SOURCE

352.203-70 Anti-Lobbying (Dec 2015)

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)

352.223-70 Safety and Health (Dec 2015)

352.227-70 Publications and Publicity (Dec 2015)

352.239-74 Electronic and Information Technology Accessibility (Dec 2015)

C.1 FAR 52.252-2 – Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address(es):

www.acquisition.gov

(End of Clause)

C.2 FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

C.3 FAR…