A17 RFP A03 Section L Proposal Instructions 061021.docx

RFQ# 63NLRB21R0003

Indefinite Delivery/Indefinite Quantity (ID/IQ) Office Furniture and Related Support Services for NLRB/FPB

Date: June 10, 2021

INSTRUCTIONS

Section L - Instructions, Conditions and notices to offerors or respondents

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1. The exclusive responsibility for Source Selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2 FORMAL COMMUNICATIONS

L-2.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (via e-mail) to the Contracting Officer at the address below:

National Labor Relations Board ATTN: Julie Yarbrough Solicitation 63NLRB21R0003 – Office Furniture and Related Services ID/IQ E-mail: julie.yarbrough@nlrb.gov

L-3 SUBMISSION OF PROPOSALS / QUESTIONS

L-3.1. Proposals shall be submitted via email to the Contracting Officer listed above. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award.

Questions/clarifications regarding this solicitation shall be submitted by email to Julie Yarbrough at Julie.yarbrough@nlrb.gov. Questions that are vague, illegible, or irrelevant to the requirement, or submitted after the cut-off date may not receive a response. Responses to questions will be issued in the form of an amendment and electronically posted to the GPE at SAM.gov. No telephonic requests will be entertained. Questions are due no later than 10:00 AM ET on June 18, 2021.

The closing due date for this solicitation is no later than 10:00 AM on July 2, 2021, 2021.

The Government will not accept any changes to Offeror’s proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-4 PROPOSAL PREPARATION INSTRUCTIONS

L-4.1. The instructions below prescribe the format of proposals. Proposals shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation of Offeror’s proposal.

L-4.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation, as revised and supplemented if discussions or negotiations are determined to be in the Governments best interest, through the final proposal revision.

L-4.3. Proposal Format. A complete proposal consists of the volumes listed in the below chart: Cover, Technical, Past Performance, and Price.

L-4.3.1. Page Format. Type size for text shall not be smaller than Microsoft Word Times New Roman 10-point font, single column, normal proportional spacing and one-inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 8-point font, and used only when absolutely necessary. Text lines and table lines of text shall be single-spaced. Pages shall be numbered consecutively.

L-4.3.2. Electronic Copies. Electronic copies of all proposal information for each volume shall be using Microsoft Office 2003, Microsoft Office 2007 or Portable Document Format (PDF) using Acrobat Adobe 9.0. Offerors shall NOT submit any documents in PDF that are copied as images. Offerors may use JPEG images for charts or screen shots. Pricing data shall be submitted in Microsoft Excel 2003 or 2007. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror name-volume name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document.

L-4.3.3. Organization/Copies/Page Limit. Page limitations are as follows:

n/a

Cover Section

Three (3) pages, include the solicitation number, company POCs for questions, acknowledgement of all amendments, and table of contents.

I

Factor 1 – Technical

35 pages (not including key personnel resumes)

II

Factor 2 – Past Performance

Limited to the contents of the PPQ.

III

Factor 3 – Price

No page limit

L-5 INSTRUCTIONS FOR VOLUME I, TECHNICAL

L-5.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have an adequate understanding of the subfactors listed below. Statements that Offerors understand, can, or will comply with the ID/IQ requirements and Order 01 requirements; statements paraphrasing the PWS / SOW requirement documents or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-5.2. Technical. The purpose of this section is to set forth, in the most comprehensive manner, the Offeror’s understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of this section. This section shall present a clear, concise description of how Offeror’s plan to meet Subfactor 1, Office Furniture and Related Services ID/IQ requirements and Subfactor 2 Order 01, Office Furniture and Installation Services for Region 10 (Atlanta, GA) requirements.

L-5.3. Technical Factors

L-5.3.1. Subfactor 1: Office Furniture and Related Support Services ID/IQ TECHNICAL

a. Demonstrate ability to provide a vast array of Office Furniture products and related services as specified in the Performance Work Statement (PWS) for the overarching ID/IQ contract. The NLRB is not looking for a vendor who can only offer a few products. Vendors who can only offer a few products and/or limited product brands will be found unacceptable and will not be considered for award. The Offeror’s proposal shall provide a clear understanding and focus on the vendor’s ability to provide the full range of products and services detailed in the PWS. The vendor shall also provide the following:

1. Detailed plan explaining how work will be performed.

2. Quality control process and measures that they will employ on this ID/IQ.

3. Status as an authorized Steelcase dealer per section 4.1 of the PWS.

4. Warranties. The Offeror shall describe its written warranty terms from installation on the structure and any mechanisms of each furniture item; as well as provide a warranty on installation services.

5. Certificate of Insurance. The Offeror shall submit a copy of its Certificate of Insurance as a part of its submission.

If available, the offeror may provide a web address / link to its online catalog of furniture products and available finishes.

b. Demonstrate through the submission of resumes that the key personnel meet or exceed the criteria specified. The resumes are not included in the page count for the Technical volume. However, resumes are limited to 3 pages. Resumes shall contain the following information to demonstrate the proposed individuals meet the qualifications specified in the PWS (Section 4.4). Resumes shall only be submitted for the two key personnel. No additional resumes shall be submitted.

1. Proposed Position

2. Full Name

3. Employment Status – Specify whether the proposed individual is currently employed by the contractor

4. Education (degrees, year, additional training)

5. Current Employer, Job Title, and Dates Employed

6. Company Name and Dates for Experience with other firms, specifically positions that demonstrate experience fulfilling requirements similar to those listed in the PWS.

L-5.3.2. Sub-Factor 2: Office Furniture and Installation Services for Region 10 (Atlanta) ORDER 01 TECHNICAL

Offeror shall describe its approach to performing the anticipated Order, focusing on the vendor’s ability to provide the required products and full range of services detailed in the SOW for the project in Region 10 (Atlanta, GA). The vendor shall provide warranty information, drawings for four (4) workstation setups and one (1) professional office setup, as well as detailed item/product specifications which clearly demonstrate that all requirements of the attached Statement of Work and specifications have been met. The offeror may include any other information that is deemed necessary.

Note: A pre-proposal site visit / walk through of the Atlanta space will not be feasible as the space is under construction.

Representations and Certifications: The offerors representations and certifications shall be up-to-date and available in SAM.gov.

L-6 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-6.1 Offerors shall initiate Past Performance Questionnaires (see attachment) for no more than three (3) relevant contracts/projects of similar size and scope performed within the last three (3) years. The offeror shall complete blocks 1 – 7 on the form and then request the client’s representative most knowledgeable of the contract to complete block 8 on the form. The Past Performance Questionnaires (PPQs) shall be submitted directly by the reference to the NLRB point-of-contact identified on the form no later than the proposal due date and time. Vendors may submit PPQs for subcontractors. To ensure proper routing, please ensure the name of the Vendor submitting the proposal and the name of the subcontractor/teammate is clearly identified on the PPQ.

L-7 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-7.1. Volume III, price should be submitted in a separate file from Volumes I and II. The price proposal should be broken down into sections as defined below.

L-7.2 ID/IQ Pricing (*See Price Template attachment)

For ID/IQ price evaluation purposes, offerors shall furnish pricing information for the anticipated labor categories under the ID/IQ. The offeror shall fill in Table 1 of the Price Template with the proposed hourly labor rates for each labor category listed. Proposed loaded hourly labor rates will be the maximum allowable rates used throughout the life of this contract for orders; however, they may be discounted at the order level. The Offeror shall also complete Tables 2 - 4 of the Price Template to provide a basis for price evaluation of a subset of required furniture items under the ID/IQ. The layouts in the price template (Executive Office, File room, and Multi-Purpose Room) will be used for price evaluation purposes. The agency will not be ordering these layouts at the time of award.

L-7.3 Order 01 Pricing

The first order placed under the ID/IQ will be for Office Furniture and Installation Services at Region 10 (Atlanta). This order will be issued simultaneously with the award of the ID/IQ. The Offeror is required to provide a bill of materials to include line item number, quantity, catalog number / full spec description, unit price, applicable discount, and extended amount. Offeror shall also provide pricing for the services (project management, installation, etc.) required for this effort. Services shall be broken down into labor category name, number of hours (qty), hourly labor rate, and total. The contract type for this order is firm-fixed-price (FFP).