A15.pdf

Justification for Brand Name Products

Date: July 18th, 2023

Project: Request to purchase Avaya IP Office phone system - LYJO

1. Identifications

a. Agency: National Park Service

b. Contracting Office: Santa Fe Major Acquisition Buying Office

2. Description of the action being approved:

The National Park Service (NPS) shall be soliciting for Voice-over-IP phone system. The documents included with the solicitation call for specific brand name products that are peculiar to one manufacturer. This written justification provides approval for limiting competition to the listed brand name products as authorized by the Federal Acquisition Regulations

(FAR).

3. Description of supplies and services: Avaya IP Office phone system and office phones.

4. Authority:

a. 41 U.S.C. 253(c)(1): Only one responsible source and no other supplies or services will satisfy agency requirements.

b. FAR Part 11.105: The Brand Name products are essential to the Government’s requirements, and market research indicates other companies’ similar products do not meet and cannot be modified to meet the agency’s needs.

c. FAR 6.302-1: The use of the name brand products are essential to the Government’s requirements, thereby precluding consideration of a product manufactured by another company.

5. The description of the product’s unique qualifications or the unique nature of the acquisition:

Intermountain Regional Office supports phone systems in various Park units. To better support parks and provide for continuity of operations, IMRO has standardized on the Avaya IP Office phone system for small to medium sized Park units that do not have staffed IT Specialist and rely on the IMRO Telecommunication Specialist to support and manage their phone system. By maintaining a single platform for phone systems, backup support by IMRO IT Specialists can ensure continued operations of Park phone systems. It also allows for adds/moves/changes and less spare parts as equipment is interchangeable.

6. Efforts to obtain competition:

a. Efforts to ensure offers are solicited from as many potential sources as is practicable:

For acquisitions over $25,000 the solicitation will be issued on the Government’s Point of Entry.

b. Presolicitation notice per FAR 5.2:

For acquisitions over $25,000 a presolicitation notice shall be posted on the Government’s Point of Entry, unless the exception at FAR13.105(b) applies.

7. Determination that costs will be fair & reasonable:

There are several authorized Avaya resellers and installation technicians. Competition during the official quote process will ensure fair and reasonable costs.

8. Description of the market research conducted:

Avaya IP Office phone systems have been installed over the last few years in IMR Parks, all of which are supported by

IMRO staff. Continued use and installation of Avaya IP Office is in the best interest of the government and park operations.

United States Department of the Interior

NATIONAL PARK SERVICE

INTERMOUNTAIN REGION

CONTRACTING PROGRAM

9. Other facts supporting other than full & open competition:

a. Reason why documents suitable for full & open competition have not been developed:

Previous installations over the years have been the Avaya IP Office phone systems. Uniformity in technology devices such as these is in the best interest of the government to increase efficiency.

b. Data, estimated costs or other rationale as to the extent or harm to the Government:

Continued use of the Avaya IP Office is in the best interest of the government and park units who do not have staffed phone system managers or telecommunication specialists.

10. Interested Sources:

There are numerous Avaya brand resellers registered in SAM.gov

11. Actions to remove barriers to competition in the future for similar acquisitions:

Not applicable- SOW will be similar for future phone system upgrades ensuring the standard is maintained within IMRO small/medium size park units.

12. Certifications:

Technical / Requirements Certification:

I certify that any supporting data that is the responsibility of technical or requirements personnel (i.e. verifying the Government’s minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate:

Justin L Clark, LYJO IT Specialist

I certify that the justification is accurate and complete to the best of my knowledge and belief:

Sam Hyslop - Contracting Officer