A12. Justification FAR Part 6 (JA) 26RA030 Elevator Services FINAL.pdf

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Control Number: MVN-26-0006

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JUSTIFICATION REVIEW DOCUMENT

FAR Part 6 Justification and Approval for Other than Full and Open Competition

Program/Equipment: In accordance with standard elevator industry practice, this is a Full Maintenance Contract, except for those items specifically excluded in the SOW, the contractor shall, as specified herein, inspect, maintain, repair, test, and clean all of the elevators, their equipment and accessories, named in this contract.

Authority: The statutory authority requested for use of other than full and open competition is 10 U.S.C 3204(a)(1), as implemented by RFO FAR 6.103-1 "Only one responsible source and no other supplies or services will satisfy agency requirements".

Schindler Elevator Corporation is the only responsible source for servicing the elevators and major components of the drive systems for the elevators currently installed at MVN.

Schindler is the only source that will satisfy agency requirement to install and service equipment and software required to connect and compatible to communicate with existing elevator components.

Amount: $345,000.00

Prepared by: Angela C. Day Phone: (504) 862-1047 Contract Specialist Date: 04/07/2026 Angela.C.Day@usace.army.mil

Contracting Officer: Karen D. Hargrave Phone: (504) 862-1561 Contracting Officer Date: 04/07/2026 Karen.D.Hargrave@usace.army.mil

Technical: Kevin Calico Phone: (504) 862-2009 Facilities Operations Specialist Date: 04/07/2026 Kevin.J.Calico@usace.army.mil

Requirements: Jim Syrdal Phone: (504) 862-2008 District Logistics Manager Date: 04/07/2026 James.E.Syrdal@usace.army.mil

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

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Program Manager/Program Executive Officer:

Kevin Calico Phone: (504) 862-2009

Facilities Operations Specialist E-mail: Kevin.J.Calico@usace.army.mil

Small Business:

Nesrin Comez-Vance Phone: (504) 862-2620

Small Business Professional E-mail: Nesrin.Comez-Vance@usace.army.mil

Phone:(504) 427-2149

E-mail: Jacob.S.Stephens@usace.army.mil

Legal Counsel:

Name: Jacob Stephens

Title: Assistant District Counsel

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FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Requiring Activity: U.S. Department of Army, Corps of Engineers, New Orleans District, Facilities Management

2. Contracting Activity: U.S. Department of Army, Corps of Engineers, New Orleans District, Contracting Division

3. Description of Action: This Justification and Approval (J&A) requests approval to award a new firm-fixed price contract, on a sole-source basis, for elevator services at the headquarters building of the U.S. Army Corps of Engineers, New Orleans District (MVN).

The solicitation number is W912P8-26-R-A030. Overhead/Revolving funds will be used to fund this requirement. As discussed below, the one responsible source capable of providing required equipment and associated services including the installation, test, and commission, loading, and transportation is as follows:

Company Name: Schindler Elevator Corporation

Unique Entity ID: VUAHMK87BFW7

CAGE Code: 3W6B8

Address: 656 Time Saver Ave, Harahan, LA 70123

Request approval to award a new $345,000.00 noncompetitive five-year (base and four one-year options to include FAR 52.217-8) Firm-Fixed-Priced (FFP) definitive contract to Schindler Elevator Corporation, CAGE: 3W6B8. The contract will be fully funded using appropriate Fiscal Year (FY) funds.

4. Description of Supplies/Services: The Elevator Services requirement is necessary to support maintenance and repairs of all 11 elevators at MVN.

Period Period of Performance (POP) Estimated Value Base 01 MAY 2026 through 30 APR 2027 $69,000.00

Option 1 01 MAY 2027 through 30 APR 2028 $69,000.00 Option 2 01 MAY 2028 through 30 APR 2029 $69,000.00 Option 3 01 MAY 2029 through 30 APR 2030 $69,000.00 Option 4 01 MAY 2030 through 30 APR 2031 $69,000.00

Estimated Total Price $345,000.00 FAR 52.217-8 01 MAY 2031 through 30 OCT 2031 $34,500.00

Estimated Overall Total Price $379,500.00

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5. Authority Cited: The statutory authority requested for use of other than full and open competition is 10 U.S.C 3204(a)(1), as implemented by RFO FAR 6.103-1 "Only one responsible source and no other supplies or services will satisfy agency requirements". Schindler Elevator Corporation is the only responsible source for servicing the elevators and major components of the drive systems for the elevators currently installed at MVN. Schindler is the only source that will satisfy agency requirement to install and service equipment and software required to connect and compatible to communicate with existing elevator components.

6. Reason for Authority Cited: Background: All elevators, in use at MVN headquarters building, were designed, manufactured, and installed in 1985 and have been maintained by Schindler Elevator Corporation since. The competitive nature of the original contract awarded in 1985 is unknown. The current system consists of two freight elevators and nine passenger elevators. The elevator services contract has been included in the Capital Improvement Plan and will take place over the next few fiscal years. The exact timing will depend on future budget constraints. The Schindler control modules and drive systems in the elevators throughout the district communicate with proprietary software from Schindler Elevator Corporation. Because of the proprietary nature of the existing equipment and software, only Schindler replacement components and software will interconnect and communicate with the existing system and only Schindler-certified technicians are permitted to troubleshoot, repair, calibrate, and test the elevators. Other technicians would not have permissions to read the existing control board and trouble shoot the elevator and major parts of the drive systems.

This contract will include maintenance services for all 11 elevators in MVN's headquarters building are included in an existing service contract with Schindler that provides full maintenance, including operation, testing, inspections, alterations, and repairs required to maintain the elevator system.

Justification:

The existing elevators include proprietary software in the control modules to communicate with the proprietary drive systems. Although the majority of other physical elevator components are non-proprietary, such as the cables, guide rails, counterweights, the drive system and the control module, which runs the drive system, are unique to each company. However, all the parts (proprietary or not) need to be compatible with each other and fall under this scope of the current elevator maintenance contract. If the work was to be completed by a company other than Schindler it would necessitate the replacing of parts that are not at the end of their life and would not otherwise need to be replaced to ensure compatibility.

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Schindler is the only responsible source for this action because they are the only source for the new "modernized" Schindler control modules and drive system updates that are necessary to maintain the existing Schindler installed system. Additionally, Schindler certified technicians are the only technicians permitted to access the software components needed for the implementation.

Impact:

Schindler is the only responsible source for this action because they are the only source for the new modernized Schindler control modules and drive system updates and because Schindler certified technicians are the only technicians permitted to access the software components needed for elevator maintenance and repairs. As discussed above, no other supplies or services will satisfy agency requirements. Failure to procure Schindler's supplies and services for the elevator services at MVN will result in a lack of compliance with 2018 code ANSI A17.1. This lack of compliance could result in the freight elevators annual certification not being renewed or potential damage to personnel and property.

Failure to approve the J&A would force MVN to procure new elevators, which are not only significantly more expensive and exceeds existing budget limitations but also far exceeds the government minimum needs elevator services.

7. Efforts to Obtain Competition: Previous contracts awarded to Schindler Elevator Corporation for similar services did not include opportunities for subcontracting.

8. Actions to Increase Competition: As the overall project moves forward market research will continue to determine if there are opportunities to increase competition.

9. Market Research: Market research was conducted by Kevin Calico, Facility Operations Specialist and Angela Day, Contract Specialist. Requirement is a commercial service valued below $1 million and will be procured through FAR Part 12, using FAR Part 13 Simplified Acquisition Procedures or FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items.

- NAICS Code 333921 - Elevator and Moving Stairway Manufacturing

- PSC 3960 - Freight Elevators

This requirement is for the servicing, repair and testing of all elevators at the New Orleans District Headquarters, buildings #816, #817 and #830. Elevators will be serviced and tested by current city, state, and local codes. Special consideration is also given to the fire, life safety, and building codes throughout the process, as

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these codes require reconfiguration and testing during each proprietary software upgrade to ensure accuracy of the emergency notification system and operability with the proprietary software.

Techniques and methods utilized to conduct Market Research include:

- Review of similar historical procurement, W912P821P0023 MVN

Elevator Service Contract.

- Internet searches

(https://facilitymanagement.com/elevator-modernization/, https://www.dayelevator.com/how-much-does-commercial-elevator-cost/, https://www.delfarelevator.com/freight-elevator-cost.html)

- Conferences with Schindler Elevator Corporation

As a result of this market research, MVN concluded that only Schindler control modules and drive system updates could be used for these elevator services because other software and equipment could not interconnect with existing equipment. Further, only Schindler certified technicians can access the software information needed to complete these repairs and maintenance.

Schindler is the only responsible source for this action. No other supplies or services will satisfy agency requirements.

10. Interested Sources: In accordance with RFO FAR 6.103-1 interested sources were not solicited due to the proprietary nature of the services required.

11. Other Facts: Schindler Elevator Corporation has provided reliable service to MVN for many years with no safety issues or performance concerns under past service contracts.

a. Procurement history.

Contract Number Contractor Procurement Method

Amount (est.) Period of Performance

W912P8-11-P-0016 Schindler Elevator Corporation

Sole Source

FAR 6.302-1

$28,863.00 2010 - 2014

W912P8-15-P-0097 Schindler Elevator Corporation

Sole Source

FAR 6.302-1

$36,632.00 2015 – 2020

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W912P8-16-P-0060 Schindler Elevator Corporation

Sole Source

FAR 6.302-1

$314,052.00 2016 - 2020

W912P8-20-P-0041 Schindler Elevator Corporation

Sole Source

FAR 6.302-1

$41,196.00 2016 – 2021

W912P8-21-P-0023 Schindler Elevator Corporation

Sole Source

FAR 6.302-1

$330,000.00 2021 – 2026

b. Other facts. All these contracts were awarded to Schindler via sole source due to Schindler-certified technicians being the only source authorized to troubleshoot, repair, calibrate, and test the elevators, as stated above, no other supplies or services would satisfy agency requirements.

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12. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Kevin Calico Facilities Operations Specialist

13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jim Syrdal District Logistics Manager

14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. Cost and price data will not be required in accordance with RFO FAR 15.403-2(b)(3).

Karen D. Hargrave Contracting Officer

15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Karen D. Hargrave Contracting Officer