A1 RFP S-63500-00012184 White River Arch.pdf

ADDENDUM #1

RFP S-63500-00012184

ARCHAEOLOGICAL SURVEY OF WHITE RIVER WILDLIFE AREA

EAST CASCADES OAK PARTNERSHIP (EOCP) TREATMENT AREAS

January 9, 2025:

This addendum modifies the Request for Proposals (RFP) document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original RFP document(s) and shall become part of the work required.

Deleted language is shown within [brackets and strikethrough]. New language is show in Bold and Underlined.

ADDENDUM

1. Correction to RFP document. Attachment D is not included in the RFP and not required for submission. Section 3.1.1 Proposal Submissions shall be modified as follows:

• Proposal

• Disclosure Exemption Affidavit (Attachment B)

• Proposer Information and Certification Sheet (Attachment C)

• [Reference Check Form (Attachment D)]

• Price Proposal Form (Attachment E)

• COBID Certification / Outreach Plan (Attachment F)

• Responsibility Inquiry (Attachment G)

• Key Persons and Curricula Vitae

The prospective Proposers have until Close of Business on January 10, 2025, to submit written questions or protests regarding this Addendum.

Closing Date and Time: Remain unchanged

This addendum constitutes a MATERIAL CHANGE to the RFP. Its receipt by the Proposer is to be acknowledged per Attachment C – Proposer Information and Certification Sheet of this RFP.

Addendum prepared by:

Julie L. Cone julie.l.cone@odfw.oregon.gov

END OF ADDENDUM No. 1

ADDENDUM #1 RFP S-63500-00012184 2

QUESTIONS AND ANSWERS:

Following are questions asked by Proposers and ODFW’s answers. The answers and clarifications provided below by ODFW are for informational purposes ONLY and DO NOT constitute a change to the terms, conditions, technical specifications or requirements of the RFP.

1. Question: Aside from trinomial site numbers from the state, does the client provide their own site number to use or would the contractor be allowed to designate sites with their own temporary site numbers?

Answer: The Contractor may use their own temporary site numbers.

2. Question: Do identified sites need to be recorded and delineated digitally only or will the contractor need to physically mark boundary (flag and tag) as well.

Answer: Digital recordation only. Sites do not need to be physically marked for this survey.

3. Question: Some of these access roads pass through private property - will all owners be informed beforehand, gate codes or keys provided to the contractor?

Answer: Adjacent/neighboring landowners will be notified prior to entry and combination locks will be used at gates. Contractor will need to coordinate with Wildlife Area Manager prior to entry.

4. Question: According to our research, hunting focuses from November to January (some in February) and August to October. Apart from orange vests anything else or areas to avoid. Can you provide specific hunting times or if there are any restrictions.

Answer: Hunting can occur any time of year with various big game species seasons. Rifle deer, elk and Spring Turkey seasons are the primary hunts to consider. Any high visibility clothing will be fine.

• Spring Turkey: April 15th – May 31st (Most activity occurs early season, April 15th – May 4th)

• Rifle Deer: October 4th – October 15th

• Rifle Elk 1: October 29th – November 2nd

• Rifle Elk 2: November 8th – November 16th

5. Question: Is a permit required for accessing the wildlife area?

Answer: The Contractor should provide one week notice to the wildlife area manager prior to work, as outlined in the RFP. A parking permit may be required (if so it will be provided by the wildlife area manager), but no other permits are necessary.