A1- PWS Tent City Final .pdf

DISTRIBUTION: DoD COMMUNITY ONLY

PERFORMANCE WORK STATEMENT

Encampment Support Services

MCAS YUMA, AZ

1.0 INTRODUCTION.

Marine Corps Air Station (MCAS) Yuma is responsible for supporting multiple training exercises on an annual basis aboard the installation. Due to severe lack of available billeting caused from ongoing service-level exercises and operations at the Southwest Border, there is a validated need for Encampment Support Services.

2.0 PLACE OF PERFORMANCE.

Aboard MCAS Yuma, AZ (See the attached Exhibit A for layout & location). Contractor will coordinate with the Contracting Officer Representative (COR) for initial set up and tear down of facilities and all supporting services.

3.0 SCOPE OF WORK

The purpose of this acquisition is to provide support through a single award Indefinite Delivery Indefinite Quantity (IDIQ) type contract that will facilitate required Encampment Support Services (i.e. Tents, Generators, Portable Toilet, etc..) as identified in the Exhibit Line Item Number (ELIN) worksheet and expressed tasks below.

3.1 TENTS WITH A/C AND POWER GENERATOR (ELIN AA01)

3.1.1 Summary:

Contractor shall provide, maintain, and install open/closed tents with ancillary support equipment to house between 800 personnel, throughout the duration of this IDIQ, within a 61,500 square meter camp as shown in Exhibit A. The spacing of tents must comply with Unified Facilities Criteria (UFC) 1-201-01, Non-permanent DoD Facilities in Support of Military Operations. Each Billeting Structure Group (BSG) shall accommodate no more than 200 people.

The minimum separation between BSGs is 59 feet on all sides. Within each BSG, rows of tents must be at least 30 feet apart, and tents within a row must have a minimum separation of 12 feet. The Contractor shall provide generators with fuel to operate 24/7 throughout the period of performance of each task order for all required tents and camp operation. The Contractor shall clean the tents as occupants depart. The Contractor shall remove all Contractor-furnished equipment upon completion of each task order. Contractor shall conduct pest control during the initial setup and every 2 weeks throughout the period of performance of each task order. Contractor shall ensure that (1) one hazardous material (HAZMAT) spill kit is located at every third generator . Contractor shall provide dust abatement to the site as necessary. The quoted price shall be inclusive of all ELINs, including pest control, generators, fuel, preventative maintenance, dust abatement, and all items of section 3.1 of this PWS.

3.1.2 Under this Tents ELIN, the Contractor must provide the following:

o Privacy screening around the existing fence to isolate all of “Tent City” and all Contractor assets, and to include temporary fencing with a 20-meter buffer around the concrete pad to prevent foot traffic (See Exhibit A) o Bunk beds and mattresses capable of accommodating all 800 pax.

o Wall locker with lock provided per Marine/Sailor.

-At minimum, wall-lockers should be approximately 15" wide x 6' high x 18" deep. Contractor is required to provide locks for wall Lockers.

o Broom and dustpan provided per tent.

o 6 inch flooring for all tents to prevent flooding, minimum load-bearing capacity of 150– 250 pounds per square foot (psf) o Lighting inside all tents (Independent lighting and control switches in each sleep tent for 800 pax; if utilizing tent partitions, each side of the tent must have independent lighting and control switches) o 110v wall outlet per bed space. Wall outlets shall be positioned such that they are easily accessible at each bed space and do not promote daisy chaining.

o Heating, ventilation, and air conditioning in each tent 24/7 with temperatures not exceeding 72 degrees during summer months and not dropping below 65 degrees during fall/winter months.

o (2) Fire extinguishers per tent.

o (2) Towel hooks per bedspace.

o Floodlights throughout the camp, capable of illuminating 61,500 sq meter area.

o Blackout curtains will be provided for all tents.

o Per MCRP 3-30.7B, each Marine/Sailor is allocated 52–69 square feet of billeting space.

o Community tent theater system (projector, screen, and speakers) o Ensure all assets that contain POLs, including fuel hoses and dispensing nozzles, are within secondary containment that provide 110% of the POL capacity of the asset. Inspect secondary containment weekly. Double-walled tanks do not require secondary containment.

3.1.3. The Contractor shall provide, install, maintain, remove generators, and refill fuel full, at the designated locations. Installation includes the set-up of “power grids” by use of distribution boxes and other necessary items to connect the generator and make it user accessible. After set-up is complete, a certified electrician shall inspect wires, ground rods, connections, and equipment to ensure all industry safety standards, codes, regulations, rules, local and host national laws, and guidelines have been adhered to, and the generator set-up will function as intended. The Contractor shall provide the electrician certification certificate and inspection sheet to the COR.

Appropriate size of tents is minimum size of 12-man tent and maximum size of 20-man tents to best facilitate 800 personnel.

3.2 SANITARY FACILITIES (ELIN AA02)

3.2.1 Summary:

The Contractor shall provide at a minimum population ratio of 1:10 one (1) western-style toilet and one (1) urinal, which must include toilet paper and hand sanitizer. The Contractor shall ensure that facilities are continuously monitored to ensure that portable sanitary facilities are clean and sanitary, and that toilet paper is available. The Contractor shall check portable sanitary facilities every day to ensure cleanliness and re-stock supplies (i.e., toilet paper). Evidence such as keeping and updating an inspection checklist inside the portable sanitary facilities units is required. The Contractor shall remove all Contractor-furnished equipment upon completion of each task order.

3.2.2 Contractor is responsible for servicing all toilets such as cleaning and waste removal daily to ensure clean and sanitary conditions. The Contractor shall dispose of waste in accordance with all applicable Department of Defense, Local, State, Federal, Host Nations laws, regulations, and adhere to all MCAS Yuma Environmental regulations and standards for services and supplies. In accordance with NAVMED P-5010 Chapter 9, these units must be positioned at least 50 feet from sleeping areas and at least 100 feet from natural water sources to maintain proper field sanitation and hygiene standards.

3.2.3 Blackwater storage on site must have secondary containment at 110% capacity. Inspect secondary containment weekly.

3.3 PORTABLE HAND WASH STATION (ELIN AA03)

3.3.1 Summary:

Contractor shall provide portable hand wash stations. The portable hand wash stations shall include a faucet body, necessary plumbing, potable water, and a hand paper dispenser. Contractor must provide sanitizing hand liquid soap and potable water to operate the hand wash station. The Contractor shall ensure facilities are continuously monitored to ensure portable hand wash stations are clean, sanitary, and liquid soap is available. Contractor shall include hand paper and hand paper dispenser to allow personnel to dry hands.

3.3.2 Contractor is responsible for servicing all hand washing stations such as cleaning and waste removal daily to ensure assets are clean and in a sanitary condition, and water and liquid soap is available. In accordance with NAVMED P-5010 Chapter 9, these units must be positioned at least 50 feet from sleeping areas and at least 100 feet from natural water sources to maintain proper field sanitation and hygiene standards.

3.4 PORTABLE AND TEMPORARY SHOWER FACILITIES (ELIN AA04)

3.4.1 Summary: The Contractor shall provide, install, and maintain self-contained portable shower units and associated equipment, including, but not limited to, potable water tank, grey water tank, and power distribution. The Contractor shall remove all Contractor-furnished equipment upon completion of each task order.

3.4.2 Shower stalls shall be provided at a minimum population ratio of 1:10. Separate shower trailer for Male/Female. Contractor shall ensure that showers provide both hot and cold water.

3.4.3 The Contractor shall provide cleaning services daily. All shower facilities shall be delivered clean and disinfected. Cleaning of the shower facilities shall include the removal of trash, sweeping, mopping, disinfecting washbasins, shower stalls, and spot cleaning of the interior and exterior shower facility so that the surfaces are free of debris. In accordance with NAVMED P-5010 Chapter 9, these units must be positioned at least 50 feet from sleeping areas and at least 100 feet from natural water sources to maintain proper field sanitation and hygiene standards.

3.4.4 Potable water for Self-contained Portable Shower Facilities(s) must be in accordance with Army Technical Bulletin Medical (TB MED) 577, Sanitary Control and Surveillance of Field Water Supplies. The Contractor shall ensure potable water tanks are always at a minimum of twenty-five (25%) full.

3.4.5 The Contractor shall remove and dispose of grey water in accordance with all applicable Department of Defense, Local, State, Federal, regulations, and adhere to all MCAS Yuma Environmental regulation and standards for services and supplies. The Contractor shall ensure grey water tanks are no more that ninety percent (90%) full at any time.

3.5 DUMPSTER & TRASH REMOVAL (ELIN AA05)

3.5.1 Summary: The Contractor shall provide, install, and maintain 40-cubic yard dumpsters which shall be serviced three (3) times a week. The services to be rendered consist of the provision of refuse containers to be located at specified sites, the emptying of said containers three (3) times a week, and the proper disposal of trash, garbage, and waste. Where trash is required to be segregated, the Contractor shall be responsible for segregating the material at the time of receipt from the requiring activity. The emptying of each container includes the complete removal of all refuse from the container and the removal of all bagged refuse at the container location. In addition, the Contractor is responsible for cleaning up all refuse that is spilled during the servicing/emptying process. The Contractor shall also provide at minimum (25) 50-gallon trash cans conveniently located throughout the site, which are to be emptied as necessary.

3.5.2 The Contractor shall provide all labor, material, transportation, and equipment required for the delivery, installation, emptying, cleaning, and pickup of the dumpster at the end of the period of performance. The Contractor shall hold or obtain the required dumping and disposal permits. (Unless U.S. Government disposal points are identified explicitly in the contract schedule). Waste will primarily consist of plastic, cardboard, and subsistence residue. The hazardous and medical waste shall be placed in a separate “marked” dumpster. In accordance with NAVMED P-5010 Chapter 9, these units must be positioned at least 50 feet from sleeping areas and at least 100 feet from natural water sources to maintain proper field sanitation and hygiene standards.

3.6 LAUNDRY SERVICES (ELIN AA06)

3.6.1 Summary: Laundry services shall be executed in accordance with the Centers for Disease Control and Prevention (CDC) guidelines. The Contractor is responsible for providing all collection, distribution, transportation, labor, and laundry service to support this requirement. The Contractor shall provide all necessary supplies (i.e.

laundry tags, receipts, etc.) to support the operation of this service requirement.

3.6.2 Contractor shall pickup laundry daily. Return laundry clean and folded within 48 hours of receipt of the laundry.

3.6.3 The Contractor shall provide laundry bags for all 800 PAX, and provide replacements for any damaged bags throughout the task order. A standard load of laundry will consist of a maximum of fifteen (15) items of clothing inside. Two socks are considered one (1) piece of clothing. The Contractor is responsible to conduct inventory and inspection of each laundry bag and issue an itemized receiving receipt/tag to each personnel dropping off their laundry bags. All laundry shall be cleaned and folded, and clothing must be available for pickup by the proper individual within forty-eight (48) hours. The Contractor will be assigned an area where they are responsible to setup laundry drop-off and pick-up site for personnel to bring their laundry bags. Pick-up and Drop-off times will be determined by the COR.

3.6.4 Contractor is responsible for missing clothing. Claims shall be settled within seventy-two (72) hours of notification of missing item.

3.7 DUTY TENT (ELIN AA07)

3.7.1 Summary: Contractor shall provide, install, and maintain a 16ft x 36ft tent with (3) wall lockers, (2) 110v wall outlets, (3) standard tables (6ft long) and (8) chairs, and a mini refrigerator with microwave in support of a duty force. Include 6 in of flooring to prevent flooding and lighting inside the tent. The Contractor shall remove all equipment provided upon completion of each task order.

3.7.2 Heating, ventilation, and air conditioning shall be provided by the Contractor in the duty tent and shall be running 24/7 with the temperature not exceeding 72 degrees during summer months and not dropping below 65 degrees during fall/winter months.

3.8 COMMUNITY TENT AND PHYSICAL TRAINING PLATFORM (ELIN AA08)

3.8.1 Summary:

Contractor shall provide, install, and maintain a seventy-five feet by seventy-five feet (75 ft x 75 ft) recreational community tent, along with ten (10) picnic style tables, four (4) 6-person foldable tables with twenty-four (24) chairs, thirty-two (32) full size couches with a minimum of 3 seats (1 per 25 pax), thirty-two (32) full size refrigerators (1 for every 25 pax), 25 microwaves, and (40+) power outlets for community use. Be prepare to place placard on refrigerator to assign to each BSG. The tent must contain 6 in of flooring to prevent flooding and have inside lighting. The Contractor shall remove all equipment provided upon completion of each task order.

3.8.2 Heating, ventilation, and air conditioning shall be provided by the Contractor in the duty tent and shall be running 24/7 with the temperature not exceeding 72 degrees during summer months and not dropping below 65 degrees during fall/winter months.

3.8.3 Contractor shall provide a 6 in flooring platform measuring twenty feet by twenty feet (20 ft x 20 ft) for physical training workouts.

3.8.4 Contractor shall provide (1) one large capacity ice merchandiser (capacity: 345/325 7 lb. Bags/76 inches x 84 inches x 35 inches) with ice inside the community tent. Ice level must be maintained at a minimum of twenty-five (25%) full.

3.9 WATER TRAILER (ELIN AA09)

3.9.1 Summary:

Contractor shall provide fully functional, towable potable water trailers that meet or exceed the capabilities of the USMC M149A2 “Water Bull.” These trailers shall be used for the storage and distribution of potable water in support of Marines and Sailors operating in “Tent City.”

Each trailer shall be clean, disinfected, and ready for potable water use upon delivery. The contractor shall provide documentation of the most recent cleaning and sanitation procedures, along with certification of compliance with applicable federal regulations and military standards, specifically MIL-STD-3004 (Sanitary Control and Surveillance of Field Water Supplies). Water trailers for potable water must comply with National Sanitation Foundation (NSF), and FDA approved for potable water storage. Customer will be responsible for ensuring the discharge water temperature and water quality is maintained at safe acceptable Center for Disease Center (CDC) and Safe Drinking Water standards. Customer will also be responsible for refilling the water trailers.

Minimum Technical Specifications:

o Water Capacity: Minimum 400 gallons per trailer o Towability: Must be towable by standard U.S. military tactical vehicles (e.g., HMMWV, MTVR) or commercial vehicles o Dispensing: Equipped with at least one hose bib or spigot for dispensing water o Condition: Frame and structure must be in good condition, safe for field transport, and suitable for rugged or off-road environments o Hitch Type: Must be compatible with pintle hitch systems o Fitting: Must include a drain valve, fill cap, and vent system o Axle Configuration: At least a dual or single axle, capable of supporting off-road movement

3.9.2 Contractor shall provide a temporary shade structure over the water trailer. Structures must not interfere with the ability to move and refill water trailers.

3.10 INFLUX / TRANSIENT (ELIN AA10)

3.10.1 Summary:

Contractor must be ready to stand up temporary tents for excess personnel throughout the turn-over period.

Contractor is responsible for mobilization, installation, and maintaining the below requirement within a 48-hour notice from the Contracting Officer. Pricing should reflect the daily cost of 20-man tents to include mobilization and section 3.1 of this PWS.

3.10.2 Contractor must provide the following:

o 20-man tents with bunkbeds and mattresses.

o Bunk beds and mattresses capable of accommodating a maximum requirement of 100 personnel.

o Wall locker approximately 15" wide x 6' high x 18" deep. with locks provided by the contractor per

Marine/Sailor.

o 6 in of flooring to prevent flooding.

o Lighting inside all tents (Independent lighting and switch in each sleep tent; if a tent partition is utilized, each area must have separate lighting and switch controls) o 110v wall outlet per bed space.

o Heating ventilating and Air Conditioning in each tent 24/7 with temperature not exceeding 72 degrees during summer months not dropping below 65 degrees during fall/winter months.

o Two (2) Fire extinguishers per tent.

o Two (2) Towel hooks per bedspace.

o Blackout curtains will provide for all tents by the contractor.

3.11 Mobilization (ELIN AA11). The contractor shall mobilize personnel, equipment and resources required to perform the work under each task order within their quoted time period during solicitation from the issuance of the task orders. The mobilization process shall include, but not limited to the following:

3.11.1 Coordination with the COR for task order-specific instructions.

3.11.2 Ensure all mobilization documentation including safety plans, transportation logistics and site access permissions are in place prior to mobilization.

3.11.3 The contractor must provide a mobilization plan within 5 days of the task order issuance for approval by the COR. The Plan must include timelines, resource allocations, and key milestones for mobilization.

3.11.4 Mobilization activities must be in accordance with all applicable regulations including environmental, safety, and security requirements outlined in the PWS.

3.11.5. At a minimum, the Contractor shall fully mobilize within 14 days from the issuance of a task order.

3.12 Demobilization (ELIN AA12). Upon completion of each task order, the contractor shall demobilize personnel, equipment, and resources from the work site within the quoted time period during solicitation. At a minimum, demobilization activities shall include the following:

3.12.1 Removal of all personnel, equipment, materials and waste from the work site.

3.12.2 Submission of demobilization report to the COR detailing the completion of all demobilization activities. The contractor must coordinate with the COR to ensure that all demobilization activities are completed in accordance with established timeline and regulatory requirements.

3.12.3 The contractor shall notify the contracting officer no later than 5 calendar days after loss or damaged items are identified during the demobilization or end of each task order performance. Contractor notification of damage or loss shall include detailed itemized pricing information and explanation of the damages or loss incurred.

Submission after the 5 calendar days period may be subject to Government refusal.

3.12.4 The Contractor shall remove all Contractor-furnished equipment upon completion of each task order.

4.0 CONTRACTOR RESPONSIBILITY

4.1 It is the responsibility of the contractor to comply with all applicable laws regarding the hiring of individuals that are not U.S. citizens.

4.2 The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the United States Marine Corps, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulations.

4.3 Contractor personnel shall be well trained and proficient in their assigned tasks, present a neat appearance, and be easily recognized by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges. No item of military clothing or clothing resembling military clothing may be worn.

4.4 All employees of the contractor shall be able to read, write, and understand English.

4.5 The Contractor shall designate a Site Manager to be present on-site throughout the duration of the tasks order to address and resolve any issues that arise on site. The Site Manager shall be responsible for the daily performance of the tasks order and the Site Manager must be capable of accomplishing the following duties:

4.5.1 Providing guidance, oversight on all contract objectives, and all management actions associated with contract employees, and lines of effort associated with the contract, ensuring subordinates are compliant with all laws and regulations.

4.5.2 Provide all incident/accident reports upon occurrence to the COR.

4.5.3 Ensure coordination of all activities, and accurate reporting of contract performance with the

COR.

4.5.4 Ensure that supported command is informed on all resource shortfalls or work stoppages.

4.5.5 Ensure adherence to all agreements outlined in the solicitation/contract. This includes investigations and reports arising from any quality defect notices issued against contractor.

4.5.6 Possess functional knowledge of the requirements stated in this PWS, inherent to contract responsibilities and be capable of providing analysis regarding contract performance.

4.5.7 Provide his or her contact information, including name, business address, telephone numbers, and hours of operation, as a minimum requirement. Additionally, the Contractor shall establish and communicate arrangements for contacting the Site Manager or other authorized points of contact outside of normal business hours to ensure continuous availability.

4.5.8 Be available (or have an alternate be available) within three (3) hours, during normal working hours to meet on MCAS Yuma, AZ with the Contracting Officer Representative to discuss problem areas.

4.5.9 After normal hours, the Project Manager or alternate shall be available within four (4) hours.

4.6 Environmental compliance. The Contractor and its personnel shall be responsible for ensuring compliance with all environmental requirements per MCAS Yuma Station Order 5090.2A. Specifically, the contractor is required to:

o Coordinate weekly environmental inspections with base environmental personnel.

o Report all spills to Station Environmental at Yuma_Environmental_RCP@usmc.mil within 4 hours.

o Provide Safety Data Sheets for all pesticides and chemicals stored and/or used on site. Store all chemicals in a hazardous storage locker.

o Provide a report of all generators, including their horsepower and fuel capacity, and fuel storage tanks, including their capacity, to station environmental prior to their first day of use.

o Provide safety data sheets for all generators.

4.7 Contractor personnel shall enter Marine Corp Air Station Yuma designated by the Contracting Officer and COR for the duration required to accomplish the work outlined in this PWS. Contractor personnel will not be granted access or permission to enter or occupy any other areas of Marine Corps Air Station Yuma other than for the direct purpose of transporting to and from the site location designated for the contract.

4.8 Risk of Leaving Equipment on Site: If the contractor chooses to leave equipment, materials, or supplies on-site during the course of this IDIQ, it shall be at the contractor’s sole risk. The contractor assumes full responsibility for any damage, theft, or loss of such items while left on the work site after task order performance is completed. The government will not be held liable for any cost associated with such damages, theft, or loss. The contractor is encouraged to remove all equipment upon completion of each task order to mitigate risk related to safety, security, and preservation of their property.

4.9 Force Protection, Safety and Security. The Contractor and its personnel shall be responsible for ensuring compliance with all safety requirements and shall not, at any time during the performance period, endanger the safety and welfare of Government personnel. The Contractor is required to comply with security procedures, safety procedures, Government personnel, COR, and U.S. Government representatives.

4.10 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

4.11 In accordance with Section 6.5 of this PWS, the Contractors Site Manager shall conduct a walkthrough inspection of the “Tent City” with the COR prior to the commencement of the period of performance of each task order. This inspection shall verify the Contractor’s compliance with all applicable safety requirements and conformance with the Contractor’s proposed performance plan as well as the PWS.

5.0 QUALITY ASSURANCE

5.1 Maintenance and Repair. Contractor shall provide on-call maintenance and repair service available at site within four (4) hours of notice from COR, to include on Fridays, Saturdays, and Sunday if required. The Contractor shall provide all parts and labor necessary to complete required maintenance or repair tasks of leased equipment at no additional cost to the already agreed upon/negotiated lease rate. If the Contractor's maintenance or required repair results in the Government losing use of equipment for more than four (4) hours, the Contractor shall provide comparable replacements for the Government to use for all disabled equipment at the time of recovery.

5.2 Recovery/Replacement. Upon proper notification by the Government, the Contractor shall recover any disabled equipment within 24 hours. The Contractor shall provide replacement equipment at the time of recovery for all disabled items.

5.3 Late Delivery Notice. In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule, the Contractor shall immediately notify the Contracting Officer by telephone and subsequently via email, giving full detailed reasons for the delay. Receipt of Contractor's notice does not constitute acceptance of an alternate delivery schedule or waiver of the U.S. Government's rights under this contract or applicable laws. The Government is not responsible for any charges incurred due to a late delivery resulting from delays in obtaining base mailto:Yuma_Environmental_RCP@usmc.mil access.

5.4 Liability & Damages The U.S. Government shall not be responsible for acts of God that may result in damage to any supplies or services provided (e.g. hailstorms, thunderstorms, flash flooding, etc.). In addition, the Government shall not be responsible for normal depreciation to the equipment/supplies provided. For purposes of this contract, “normal depreciation” is defined as the wear and tear that can reasonably be expected to result given the supplies or services use by equipment-laden troops in a harsh environment. Normal depreciation includes, but is not limited to, minor scratches and dents to equipment interior/exterior. The Government will only be responsible for damage in excess of normal wear that results from negligence, neglect, or similar acts of the Government. All Contractor claims for damage by the Government should be submitted to the Contracting Officer for consideration in accordance with FAR Subpart 33.2. The Government will assume no responsibility or liability for any injury that might occur to Contractor personnel while performing the specifications of the contract or due to the negligence of the Contractor or Contractor employees.

The U.S. Government accepts no liability for the action of the Contractor or his employees and agents.

5.5 Contractor Quality Control. At a minimum, the contractor shall develop quality assurance procedures that address the areas identified in PWS Section 12.0 “Performance Requirements Summary.” These procedures shall be documented in a Quality Control Plan (QCP) and delivered to the Contracting Officer and the COR for the review at the time of quote submission (Deliverable 16.10) After the QCP has been approved and accepted by the Contracting Officer, the contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the

QCP.

6.0 GOVERNMENT RESPONSIBILITY

6.1 The Government will provide a COR to coordinate services and arrangement in accordance with scope of the

PWS.

6.2 The Government will provide all necessary information on force protection, safety, security procedures, environmental compliance and applicable training to the Contractor personnel to access location, facilities, and government properties.

6.3 The Government is responsible for receiving and approving all invoices and receiving report upon receipt from Contractor. Government will review invoices for accuracy and certify the inspection/acceptance of the receiving report.

6.4 The Government, by appointment of a Certifying Officer, will complete and certify payment vouchers to authorize payment in the amount specified in the invoice(s). If certified, all documents must be submitted to the designated finance office for final review and payment processing.

6.5 The Government will designate a COR to conduct a walkthrough inspection of the "Tent City” in coordination with the Contractor prior to the commencement of the period of performance. This inspection shall verify the Contractor’s compliance with all applicable safety requirements and conformance with the Contractor’s proposed performance plan as well as the PWS.

7.0 CONTRACTOR SUPPORT HOURS

7.1 The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential (See Part 5.0 above), and shall coordinate with the COR for scheduling during contract performance, as needed.

7.2 Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

8.0 CONTRACT TYPE

8.1 This is a single award IDIQ type contract with firm-fixed priced (FFP) CLINs/ELINs for each performance period.

8.2 Task Ordering Procedures. Task Orders shall be issued to fund services under this contract.

8.2.1 Each task order will be issued for a specific period of performance.

8.2.2 The requirement stated in this Performance Work Statement (PWS) automatically flows down to all task orders issued under this contract and is hereby incorporate into all task orders to be issued.

8.2.3 A funded task order or Contracting Officer authorization (along with available certified funds) is required in order to provide “Tent City” support services. The contractor is placed on notice that any requests for deliveries or services not directed by the Contracting Officer after authorization of funding may constitute an Unauthorized Commitment (UAC) and may not be paid unless specifically ratified by an appropriate Government Authority.

8.2.4 Each task order requiring support shall include an ELIN worksheet identifying equipment needed, COR information for the task order.

9.0 Invoicing. The contractor shall prepare a detailed invoice in electronic spreadsheet format for each task order received under this contract. The invoice must detail with invoice date, period of services provided, contract number, task order number, relevant CLINs/ELINs, description of the service, quantity of the service performed, unit price of the services, and grand total of the invoice.

9.0.1 The spreadsheet shall be prepared and provided to the COR for review and reconciliation with the contractor prior to the contractor rendering an invoice in Wide Area Work Flow (WAWF). The WAWF invoice submission shall be accomplished as a single CLIN billing reflecting the total value of the services performed for the for each task order received. The spreadsheet file detailing relevant CLINs/ELINs shall be uploaded to the WAWF invoice of the respective task order.

10.0 CONTRACTUAL RELATIONSHIPS

Contractor personnel shall always be under the supervision of the Contractor and not under the supervision of the U.S. Government or any of its officers or employees. The Contracting Officer will bring discrepancies or noncompliance with the contract clauses, specifications, or PWS to the attention of the Contractor supervisor or foreman for necessary corrective action.

11.0 GOVERNMENT POINTS OF CONTACT

11.1 The U.S. Government Contracting Officer retains the right to make changes to this PWS, prior to contract award, based on factors that are unknown at this time (funding is formally decreased, dates shift slightly, etc.).

11.2 The Contracting Officer is the only person authorized to approve any changes to the requirements of the contract, and not withstanding provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without proper authority and not subject to payment to the Contractor. Claims and Request for Equitable Adjustments resulting from unauthorized changes may be submitted to the Contracting Officer for review in accordance with applicable federal regulations.

Contracting Officers:

Name:

Email:

Contract Specialist:

Contracting Officer Representative:

12. Deliverable. Deliverable shall be submitted to the Contracting Officer, COR, and MCAS Yuma Environmental team (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission.

Note: Timeframes for due dates listed below reflect business days, unless otherwise noted.

Deliverable

No. Deliverable Description PWS Paragraph Frequency

16.1 Safety Data Sheets (Cleaning

Supplies) 4.6 Submit to MCAS Yuma Environmental at least

5 days prior to commencement of work

16.2 Contractor’s Site Manager and

Alternate(s) Contact Information 4.5.7 within 3 days after task order issue

16.5 Contractor Status Report 3.0 Daily to the COR

16.6 Spill Reporting 4.6 As soon as spillage is discovered

16.7 Mobilization Plan 3.11 Within 5 days after task order issue

16.8 Demobilization Plan 3.12 Within 5 days after task order issue

16.9 Damage/Loss Report 3.12.3

Must notify Contracting Officer within 5 day from identified or end of the task order performance.

16.10 Quality Control Plan (QCP) 15.1 At the time of proposal submission

13.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance will be measured in accordance with the following table:

Task Performance Standard Acceptable Quality Level (AQL)

Inspection Level

Incentive

PWS

Paragraphs 3.1, 3.7, 3.8, 3.10.

IAW PWS Contractor shall maintain tents, generators, floodlights, and all assets running 24/7. AC shall be ≤ 72°F. Ice level of merchandiser shall be at a minimum of 25% full.

Inspect secondary containment of all assets that contain POLs weekly.

no more than 5 non-operational at any time.

Weekly Inspection

Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 3.2, 3.3

IAW PWS Contractor shall conduct cleaning service daily. Ensure sanitizing nonpotable water, toilet paper and paper towel are stocked.

Grey water removed daily.

Inspect secondary containment of blackwater storage weekly.

no more than 5 non-opertional unit at any time

Weekly Inspection

Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 3.4

IWA PWS Contractor shall conduct cleaning service daily, ensure water tanks level is between 100% – 25%. Grey water removed daily.

no more than 5 non-opertional unit at any time

Weekly Inspection

Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 3.5

IAW PWS Contractor shall provide cleaning and emptying service 3x a week.

No more than 1 instance of fail to cleaning and emptying service

Weekly Inspection

Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 3.6

IAW PWS Contractor shall provide daily pickup; return within 48 hours with no missing items.

No more than 50% of total laundry item being missing/lost at anytime

Weekly Inspection

Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 3.9

IAW PWS Contractor shall ensure Water trailer is clean, disinfected. Trailer condition is suitable to hold water and off-road transport.

No more than 1 non-operational at any time

As Required Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 3.10, 3.11

IAW PWS Contractor shall mobilize within 48 hours, ensure generators, floodlights, and all assets running 24/7. AC shall be ≤ 72°F.

Must be 100% fully operational capability at mobilize time

As Required Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 5.1

IAW PWS Contractor shall respond and provide on-call maintenance and repairs within 4 hours of notification.

No more than 1 instance of being late

As Required Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 5.2

IAW PWS Contractor shall recover or replace any disabled equipment within 24 hours of the Government’s notification.

No more than 1 instance of being late

As Required Consequences of Non-compliance:

- negative Contractor past performance

- contract termination

PWS

Paragraphs 6.5

IAW PWS the Government designated COR shall conduct a walkthrough inspection with the Contractor at least 24 hours before the performance start date to verify compliance

Must be 100% fully operational capability at mobilize time

As Required Consequences of Non-compliance:

- negative Contractor past performance

- contract termination with all applicable DoD safety requirements and conformity with the Contractor’s approved performance plan and the

PWS.

INSURANCE REQUIREMENTS

The Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained before commencing work under this contract, per the requirements of FAR 52.228-5. As required by FAR 52.228-5 and 48 CFR 452.228-71, the following minimum amounts are established for performance under this contract:

Workers Compensation: Statutory Minimum

General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person

$500,000 per occurrence for bodily injury

$20,000 per occurrence for property damage