A1 - PWS_Fire Tank at Bldg. 8339.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

REMOVAL, REPAIR, AND REINSTALLATION OF

CLEAN AGENT FIRE SUPPRESSION TANK CYLINDER

IN BLDG 8339

SLD 30, VANDENBERG SFB, CA

29 May 2026

TABLE OF CONTENTS

Part 1: Background, Description of Services Part 2: Scope of Work Part 3: Government Furnished Services Part 4: Contractor Furnished Services Part 5: General Information Part 6: Definitions Part 7: Deliverables Part 8: Publications

Appendices:

Appendix 1 - VSFB Environmental Compliance Requirements

1.0 BACKGROUND. As an integral member of the Space Launch Delta 30, the 30 Civil Engineer Squadron’s primary mission is to provide installation facilities and utilities infrastructure support for the Launch and Test Range System and Western Range operations. CES’ main goal is to achieve the high performance confidence levels required for Range support of equipment and facilities is maintained for a variety of missile-guided space weapons and aircraft test and evaluation missions in support of Air Force, Navy, National Reconnaissance Office, Missile Defense Agency, Federal Aviation Administration, Department of Energy, Defense Advanced Research Projects, National Aeronautics & Space Administration, and several commercial space and government agencies located on Vandenberg SFB (VSFB).

1.1 Description of Non-Personal Services. The Contractor shall provide all personnel, supervision, equipment, tools, materials, transportation, permits, certifications, licenses, and other items and services necessary to disconnect, remove, repair, recharge/refill and reinstall one (1) Kidde FM 200 ECS Fire Suppression Clean Agent Gas Tank Cylinder located in controlled access facility Bldg. 8339, located on VSFB, CA. The Contractor shall comply with all applicable federal, state, local, Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and National Fire Protection Association (NFPA) codes, laws, rules, regulations, and commercial industry standards.

1.2 Objectives. The main objective of this requirement is to safely remove the existing hydrofluorocarbon gas fire suppression tank cylinder while protecting the integrity of the electronic servers and equipment currently stored in this room and maintaining environmental compliance and minimizing any operational disruption to the facility occupants. The tank cylinder contains a clean agent gas which has zero ozone depletion potential and is safe for human-occupied areas. The tank is highly pressurized with nitrogen gas. The work identified below shall include all shipping, transportation, removal of the existing FM 200 ECS tank cylinder, repairs, refilling of clean agent chemical, reinstallation, re-arming and system testing.

2.0 SCOPE OF WORK.

2.1 The Contractor shall contact the Facility Manager at Bldg. 8339, ext. (805) 770-9886, at least two weeks prior to the proposed start date to request and complete the background security verification form which is required for each Contractor employee who needs access into this controlled facility.

2.2 Contractor shall conduct field verification, escorted by the facility manager, prior to disconnecting, disarming, and removing the FM 200 clean agent tank cylinder which was previously discharged.

2.3 In accordance with Title 49, CFR, the Contractor shall transport FM 200 tank cylinder off the installation to an authorized, certified facility and remove valve assembly, inspect inside tank cylinder, and perform required testing. Rebuild releasing valve assembly, as required by code, and install new valve parts. Refill cylinder with clean agent chemical and perform leak check prior to reinstallation and final testing of the clean agent fire suppression system prior to turning it over to the Government.

2.4 Under DFARS clause 252.204-7023, the Contractor shall report all contractor labor hours required for performance of services provided under this contract for the Government via the secure data collection site, System for Award Management (SAM), at https://SAM.gov .

https://sam.gov/

3.0 GOVERNMENT-FURNISHED ITEMS AND SERVICES

3.1 Facilities: None.

3.2 Utilities: None.

3.3 Medical Response Services: The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the contractor or contractor employee to seek continued medical treatment if needed. The contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 911 or if using a cellular phone, the number is (805) 606-3911.

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Contractor Materials. The Contractor shall furnish all supplies, equipment, facilities and services required to perform the work identified in this PWS.

4.2 Contractor Vehicles. The Contractor shall ensure Contractor equipment is utilized for its intended function/purpose. The Contractor shall also ensure that equipment used in the performance of work under the contract is maintained to be in a mechanically safe operating condition. Contractor’s vehicles should be maintained sufficiently to operate safely and to prevent leakage or spillage. In the event Contractor’s vehicle becomes immobilized on VSFB during performance of the contract, the Contractor shall be responsible for the recovery of all Contractor-owned equipment and vehicles in a safe and timely manner.

5.0 GENERAL INFORMATION

5.1 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM to 4:30 PM PST, Monday through Friday, except recognized Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the reasons noted above. When hiring personnel, the Contractor should keep in mind that the stability and continuity of the workforce are essential.

5.2 Recognized Holidays. The Contractor is not required to perform services on the following recognized Federal holidays:

New Year’s Day (1 January) Labor Day (1st Monday in September) Martin Luther King’s Birthday (3rd Monday in January) Columbus Day (2nd Monday in October) President’s Day (3rd Monday in February) Veteran’s Day (11 November) Memorial Day (Last Monday in May) Thanksgiving Day (4th Thursday in November) Juneteenth (19 June) Christmas Day (25 December) Independence Day (4 July)

5.3 Key Government Personnel.

5.3.1 The following personnel are considered key personnel by the Government: 30 CONS Contracting Officer (CO), 30 CES/CEOES Service Contracts Contracting Officer’s Representative (COR). The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1630 hours Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

5.3.2 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

• Assure that the Contractor performs the requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning aspects of the contract

• Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel.

5.3.3 Contractor Personnel: For purposes of this contract, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractors. The Contractor shall not permit any personnel to work under this contract if such person is identified to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Installation or base populace.

5.3.4 The Contractor’s personnel shall present a neat appearance and be readily recognized as Contractor personnel. As required by the Installation, the Contractor shall ensure each employee obtains from Security Forces an identification card that shall include at a minimum the employee’s name, photograph, and Contractor’s name. Each employee shall follow established Installation procedures for displaying their identification card while within the boundaries of the Installation.

5.3.5 Employee Certification: The Contractor shall ensure that employees meet all applicable federal, state, local, and Installation certification, licensing, and medical requirements to perform all assigned tasks and functions identified in this contract.

5.3.6 Installation’s Rules Apply to the Contractor: Rules, regulations, directions, statutes and requirements issued by the Installation Commander, or other command authorities, under their responsibility for good order, administration, and security, apply to all personnel who enter the Installation.

5.3.7 Conflicts of Interest: The Contractor shall not knowingly employ any person who is a U.S.

Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER).

5.4 Invoicing: The Contractor shall invoice electronically on the wide-area workflow e-business suite website (https://piee.eb.mil ) within thirty calendar days after completion of all work cited in this PWS.

Contractor shall invoice according to the PIEE/WAWF instructions listed in the contract terms & conditions and shall notify the COR upon invoice submittal for processing. The Contractor shall also provide supplemental documentation with each monthly invoice to be uploaded in WAWF.

https://piee.eb.mil/

5.5 Environmental Compliance: The Contractor shall comply with all applicable environmental laws and regulations, including Installation-specific requirements (collectively, “Environmental Requirements”). Environmental Requirements include any applicable statute, law, act, ordinance, rule, regulation, order, decree, permit, or ruling of any federal, State, and/or local government, or administrative regulatory body, agency, board, or commission or a judicial body, relating to the protection of human health and/or the environment or otherwise regulating and/or restricting the management, use, storage, transportation, treatment, disposal, and/or any release of a hazardous substance, hazardous waste, pollutant, or other material. Should implementation of response actions with respect to Environmental Requirements interfere with Contractor’s activities under the Contract, such actions may constitute an excusable delay for which Contractor may be entitled to an excuse from performance. See Appendix 1 for further details.

6.0 DEFINITIONS.

6.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.2 Contracting Officer. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

6.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.4 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

6.5 Emergency Condition. An emergency condition is one that is detrimental to the mission of the installation, significantly impacts operational effectiveness, or compromises the safety, health, and life of personnel.

6.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

6.7 Physical Security. Actions that prevent the loss or damage of Government property.

6.8 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.9 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.10 Workday. The number of hours per day the Contractor provides services in accordance with the contract.

6.11 Work Week. Monday through Friday, unless specified otherwise.

7.0 DELIVERABLES.

Deliverable

Frequency

# of Copies

Medium/Format

Submit To

Material Safety Data Sheet (MSDS) for all materials used by Contractor on VAFB

10 days after receipt of contract award and anytime there is a change

1 copy

Electronic (Microsoft word document)

Email to CO and COR

Certification and Licenses

10 days after receipt of contract award

1 copy

Electronic (Microsoft word document)

Email to CO and COR

8. PUBLICATIONS. The Contractor shall comply with the latest edition of all applicable laws, directives, regulations, publications, manuals, instructions, industry standards, and local policies and procedures.

Federal Acquisition Regulation (FAR) 52.243-1, Changes – Fixed-Price-Alt 1.

Department of Defense FAR (DFARS) Supplement 252.235-7003, Frequency Authorization Federal Acquisition Regulation (FAR) Subpart 42.5, Post-Award Orientation VSFB Environmental Requirements Specification 01 57 20 Vandenberg SFB Environmental Compliance (see Appendix 1 of the PWS) Title 49 Code of Federal Regulations (CFR) NFPA 70 National Electrical Code NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems

Appendix 1

ENVIRONMENTAL

1.0 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

1.1. Vandenberg Space Force Base (VSFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on VSFB. Reference the most current VSFB Environmental Requirements Specification 01 57 20.

1.2. Environmental Coordination: The 30th Civil Engineering Squadron, Environmental Section (30 CES/CEIE) is the single point of contact at Vandenberg SFB for coordination with all environmental regulatory agencies. The Contractor shall provide copies of all applicable regulatory agency notifications, reports, consultations, permits, and/or regulatory documents to 30 CES/CEIE, Chief of Compliance, Bldg. 11446, base ext. (805) 606-0016, or mobile cell: (559) 210-4007.

1.2.1 The Contractor shall comply with all permit conditions and consultation requirements.

1.2.2 The Contractor shall provide all required testing analysis and monitoring.

1.2.3 The contractor may obtain VAFB environmental documents and plans from 30 CES/CEIE.

1.3. Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the VAFB AF IMT 332 process. To initiate NEPA and EIAP, submit an AF Form 813 to the Planning Office in 30 CES/CEI. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

1.4. Environmental Audits/Inspections: The Contractor shall support the Government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

1.5. Notices of Violation (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEI and the Contracting Officer within 24- hours of receiving an NOV followed by written notification within three (3) working days.