A1_-_IE056_Havasupai_Otrs_SOW_2025_7_11_CC.docx

STATEMENT OF WORK

TO UPGRADE

TASK #1: HAVASUPAI ELEMENTARY LIVING QUARTERS

HAVASUPAI, COCONINO COUNTY, ARIZONA

PART I - GENERAL

1.1 General: Bureau of Indian Education (BIE) intends to solicit licensed Contractors to provide Design/Build Services to renovate and refurbish (modernize) and bring into compliance with current building codes (correct code deficiencies) government-furnished staff quarters and upgrade associated utility systems located within the building interior/exterior. The Contractor shall furnish supervision, labor, and equipment, materials, insurance, and transportation to provide Design/Build Services to complete major repair and improvement project specified under Part II - Statement of Work (SOW) herein. Required and recommended improvements are presented at Subpart B. The successful Contractor will provide all required deliverables, detailed cost estimates, design documents and work plans and work schedules; all work specified herein.

1.2 Pre-Bid Site Visit: The contractor shall see page one of the solicitation for date and time of the site visit. The site visit is highly recommended. In attendance will be BIE representative Calandra Cook, Quarters Program Manager, and Marvin Charley, Facilities Specialist. All questions per this project shall be recorded on the attached question log form and forward to the Contracting Officer (CO), Mary Jane Johnson at e-mail address is maryjane.johnson@bie.edu.

TASK #1: Havasupai Living Quarters:

1. Project Location: The Quarters Units are located in the Village of Supai, AZ along the Havasu Creek a tributary to the Colorado River within the Grand Canyon National Park. Access to Supai is limited to chartered daytime helicopter, pack-mule or hiking the nine-mile trail. The trailhead is located 166-mile northwest of Flagstaff, AZ. 90 mile north of I -40 at Seligman, AZ along Indian Route 18 in remote northcentral Arizona. It is in Coconino County, Arizona, at the southwest corner of the Grand Canyon National Park is located within BIA/BIE jurisdiction of Arizona Havasupai Indian Reservation, Truxton Canon Agency of the BIA.

Coordinates: 36º 13' 48' N x 112º 41'33’ W

The one & two-bedroom 4-Plex Unit(s) are two story wood frame structures, slab on grade, built in 2003 (22 years old). They’re a framed stone facade crawl space, exterior walls are wood frame with fiber cement siding & asphalt shingles. Unit Interior walls and ceiling are painted gypsum board. The floors are suspended wood framing and plywood sheathing covered with carpet and vinyl plank. Fiberglass batt insulation is installed in the wall cavity and in the attic area. There is typical water piping and electrical system in the project houses. Heating system is electrical, and duct routed to each room. There is a sand/stone surface parking space from the street and stone walkway to the concrete landing and steps to the second floor with deck at front entry. Electric is used in these units. Aerial electric lines provide power to the area, which is supplied by Unisource Energy Services, through Mohave Electrical Cooperative. Havasu Water Company operates the public water system, Boring Contractors, LLC and Devco Development & Engineering services the underground utilities. Aerial telephone and cable TV service cables are attached to the buildings; coordinate with providers of these services for temporary removal of their cables as needed during renovation work. Bureau-owned fire alarms pull stations and buried cables may exist within the campus housing area. It appears the pull stations have been removed, and the buried cables have been abandoned in place. Coordinate with School Facility Maintenance staff to locate underground utilities as needed.

b. The project units will be vacant and electric power, water, and gas will not be available (shut-off). The Government will not provide electricity so the Contractor and/or Sub-Contractor(s) shall supply their own electrical power which may be in the form of a portable gasoline powered generator and electrical extension cords. The Contractor shall observe all applicable codes and safety requirements pertaining to usage of portable electric power and extension cords during construction period. The Contractor can make his own arrangements with the School Facility Manager for use of water and an area for storage of materials and equipment. At his option the Contractor may provide and maintain necessary sanitary conveniences for use by his employees on or about the project.

c. The Agency Facility Manager will be asked to designate an on-site BIE inspector and shall periodically inspect Living Quarters’ work to ensure compliance with Scope of Work installations at Project Sites. The BIE inspector does not have authorization to approve any changes, deviations, or modifications to work specified in the contract or grant permission to work beyond approved work hours such as Federally recognized holidays or weekends. The designated Contracting Officer (CO) is the main contact for the Design/Build Contractor. All project-related technical discussions shall be with the CO and discussions related to contract provisions shall be discussed with the Contracting Officer Representative (COR).

d. Enlarged copies of floor plans of project buildings or other project-related information may be available per the request of the COR. The Agency Housing Manager will ensure all project houses are vacant and all tenant-owned satellite dishes mounted on a pole and other belongings located near project buildings are removed prior to the Contractor mobilizing to the project site.

PART II - STATEMENT OF WORK

1. Statement of Work Summary - Overall Scope: The Design/Build Contractor shall furnish services as outlined below:

The Contractor shall thoroughly inspect and evaluate the project unit to determine and define extent of renovation and refurbishment required to upgrade (modernize) the units(s) to comply with current building codes and standards (correct code deficiencies). It shall be the responsibility of the design build contractor to verify all existing living quarter dimensions and conditions. NOTE: If encountering hazardous materials please contact the Contracting Officer (CO) this will be handled in the field with Contracting Officer and the General Contractor.

Based on the inspections and evaluations the Design/Build Contractor shall prepare project design documents (performance specifications, working drawings & cost estimate) to completely renovate each project building to modernize and bring into compliance with current Building Codes. A descriptive summary of work requirements is outlined herein at Subpart A

2. SUBPART- A Renovation and Repairs: Upon issuance of written Notice to Proceed by the Contracting Officer to begin work, the Design/Build Contractor shall ensure work specified under this Subpart buildings are safe for workers to begin renovation activities. Note: Not included in this project is upgrading underground water and sewer systems within the Unit(s) which includes the housing area. The sewer drainage piping in the crawlspace area of project home; thus, replacement of sewer drainage piping in the crawlspace area of project houses is not included in this contract.

a. Pre-Work Submittals for Project: (1) The Design/Build Contractor shall prepare and submit to the COR a detailed Demolition Plan for review. Demolition shall be defined as the recovering and recycling of buildings materials from the site as applicable. (2) Provide a demolition plan indicating existing structures and utilities that are to be removed for installation of new work. The demolition plan shall differentiate between new work (walls, doors, finishes and so on), existing work to be removed, and existing work to remain in place.

b. Based on their inspection and evaluation of each project building the Design/Build Contractor shall establish/determine/define extent of renovation required to upgrade these homes to current standards (modernize building) and upgrade building to comply with current residential building and utility codes (correct code deficiencies). Inspection and evaluation shall include all aspects of the structures.

c. The Design/Build Contractor shall prepare detailed project design documents (e.g.. Performance specifications, working drawings include details & notes & cost estimate) to renovate and refurbish project buildings and submit to the CO for review and approval. Government representatives will review the design documents and return the documents to the Contractor with comments, recommendations and requirements which will be incorporated into the construction plans by the Design/Build Contractor. The technical specifications, drawing details and notes will be referenced and used by Subcontractor(s), estimators, suppliers, and BIE field inspectors who will be involved with inspection of specified work. Based on project design repairs may include the following:

(“Manufacturer” noted is by trade name or of a trade name product of equal quality)

a. Upgrade utility systems located within the building enclosure which include electrical wiring and panel (load center) “Square D” 200-amp electrical box, “Lutron “and “Levitron” single pole rocker panel light switch and tamper resistant duplex outlets, GFI at panel. “Goodman” Combo furnace, AC single stage condenser, evaporator, 2-ton cooling, 40,000 BTU’s heating, 92% efficiency, SEER 14-15 & horizontal duct flow. “Leviton” 25 amp, 125 volt electrical outlets, GFCI 20 amp, 125 volt electrical outlets in bathroom and kitchen (per code), “Levitron”15 amp switches, including outlet/switch plates

b. Exterior –.Buildings: #1028 & 1029 Painting of exterior of the Buildings, color chosen by Contracting Officer (CO). Trees to be trimmed hanging over unit buildings (dispose of brush debris as the CO suggests). Roofing: facia/framing- Polyethylene, rubberized self-adhering underlayment/Premium laminated multi-layered ridge shingles Class A, 300-385 lb./sq. Gutters: Copper, K type, 16 oz stock units, 5” wide, Downspouts: Aluminum downspouts enameled, 3”x4”, .024” thick. Decking: Wood Stair parts, railings, oak economy/Porch/Deck framing treated Lumber 2 x 4’s. #1028 Patio stone step (repair). Concrete Pads for HVAC units (3000 PSI) 6” thick Portland Cement Type 1 Formed and reinforced with broom finish, with a platform, shop fabricated, steel, 3 ‘-0 wide, 3’-0 deep, 3’-0 high platform, bolted to the concrete slabs.

c. Framing/Insulation/Floors Where the drywall is removed inspect wood framing and replace, brace or install additional studs or joists to strengthen wood framing (includes walls, ceiling, roof, or floor).

Any drywall replacement will include (in addition to existing) new batt insulation in exterior walls, attic space and flooring. Flooring, subflooring and Insulation to be removed and replaced (if needed). All Units replace new flooring, install “Smartcore” 12 mil, 6”x 48” waterproof interlocking vinyl plank, with padding, flooring throughout.

d. Windows Install new “Jeld -Wen” U-Factor of 0.26 and a solar heat gain coefficient of 0.20, double-glazing with grid, with low-e argon fill, (Jel-a-225-00383-0001) insulate white vinyl Clad replacement single hung windows with screens & grills. (Existing save, to be reused) “Living Accents” Blinds, horizontal 2-inch cordless vinyl faux wood window blinds throughout.

e. Kitchen install new wall and base cabinets with countertop (Quartz or Corian with an eased edge) including hardware for cabinets, sink and faucet, Broan-Nutone” RL6200, 30” Recirculating range Hood, Frigidaire 30” electric stainless freestanding smooth top Energy Star stove w/manual clean, Insignia 18.6 CU. Ft. bottom freezer Stainless Energy Star refrigerator. Light fixture fluorescent, economy grade. Fire stop needed according to code Kitchen/Utility Room Wall (Class C, 5/8” plywood or similar). (ADA Unit #1029 –2) all fixtures, base and wall cabinets to be ADA compliant Salvage all existing appliances/cabinets, not to dispose of will be reused.

f. Bathroom will include: “Vanity Altier” bathroom sink/cabinet combo, 36” wide, faucet included. “American Standard” standard elongated, chair height, 1.28 GPF toilet, one piece w/seat. Shower/tub 3 wall alcove 30”x 60” enameled steel bath. “Mansfield Nextile” composite Tub wall surround paneling (tile look). “Moen” 60” bath shower curtain rod, single curved chrome shower curtain rod. “Moen” single lever 3.5 dia., chrome shower faucet. “Moen” 1.75 GPM chrome single function shower head.

“Anglesimple” toilet paper dispenser brushed nickel, ½” open arm. “Akucvor” LED mirror medicine cabinet 15”x 26” with adjustable shelves. “ Broan-Nu Tone” 70 CFM 4 with (2)- 250 W lamps. “Moen” towel rod, 18” brushed nickel, ”Uline” (1) 18” x 1-1/4” dia. grab bar, Model #H-6483 chrome finish. “Moen” 1 robe hook model #YB8003CH, “Moen” P1740 stainless steel wall mount, tumbler/toothbrush holder, “Rockwood” wall doorstop, 2-1/2” dia. x 1” padded stainless steel, Wood shelving with adjustable closet rod and shelve 12” wide, 8” long (linen/towel closet) (ADA Unit #1029 -2) ”Uline” (4) 18” x 1-1/4” dia. grab bar, Model #H-6483 chrome finish, all accessible hardware, including sink & toilet. All fixtures, and vanity, ADA compliant.

g. Lighting “Craftmade” Front porch lights, 8” wall mount LED light, in matte black. Interior Lighting “Project Source” 2-light flush ceiling mount in brushed nickel.

Bedrooms/Living room to have “Hunter” 42”, 5 blade ceiling fans with LED light, brushed nickel, 3 speed. “Uline” Hardwired ceiling mount smoke detectors in bedrooms and hall with lithium battery backup.

h. Interior “Sherwin Williams” Paint Satin Finish water based interior paint, (2) coats with heavy nap roller texture finish. Base molding 9/16” thick x 4-1/4 high white painted pine baseboard. “Bluefin” supply/return, floor and wall air system grill/vents. Duct Work Infectious control cleaning, supply or return ductwork, up to 2 sq. ft. cross section, include

PPE.

i. Interior Doors Interior hollow core pre-painted wood grain embossed panel swing doors w/ brushed nickel hardware. Closet Doors “Masonite” Textured 6-panel, hollow core primed composite Interior Closet, Bi-fold Door

j. Exterior Doors ” Masonite” Steel prime painted insulated front entry/exit doors with “Larson” aluminum storm/screen doors, , “Pemko” Front & Rear jamb and head weatherstripping. “NPG National Guard” Aluminum Exterior door Threshold with vinyl bumper seal.

k. Exterior Door Hardware “Schlage” Lever keyed entry lock, brushed nickel door hardware with Double cylinder deadbolt. “Coslus” peep hole/scope front door viewer.

“Defiant” Wireless Doorbell, push button (Black). ADA Unit hardware with an accessible Lever.

l. "Prier Products” 1/2”x 1/2” brass heavy duty frost / freeze proof anti-siphon outdoor wall hydrant.

m. Laundry Room(s): Appear to have water damage to the ceiling, could be due to the AC cooling coils that are located above the ceiling. Drywall and Paint and framing may have to be replaced

(“Manufacturer” noted is by trade name or of a trade name product of equal quality)

All existing Fixtures, Appliances, Cabinets, Doors, Windows etc., that is salvageable, will remain onsite and donated to the Tribe and utilized by tribal members.

2.1 Construction: Upon approval of project design the construction Contractor will begin demolition activities on portions of the project buildings taking care to not demolish beyond that specified. Renovation of project building shall be completed in compliance with Uniform Plumbing Code, National Electric Code, Uniform Mechanical Code (UMC), and Uniform Building Code (latest editions).

a. Quality Control Compliance: A list of materials specified for use on the project will be submitted to the COR for review and approval before ordering and installation. This requirement includes project control systems, quality control, and cost management.

b. At project end, submittal of the manufacturer’s product warranties and operation and maintenance manuals for new equipment, fixtures and furnishings installed under this contract is required.

c. Properly dispose of trash, construction debris generated during demolition phase and transport it to an approved/permitted landfill located outside lands in compliance with 40 CFR 258 Standards.

2.2 Transportation and Disposal of Construction Debris

a. Construction Debris: The Contractor is responsible for transportation and disposal of all scrap and debris materials generated during demolition activities Dumping is NOT permitted within the Reservation boundaries; therefore, all construction debris shall be transported off for proper disposal at Mohave County Landfill or use of contracted services. The general public may not salvage materials or furnishings, salvageable items will be donated to the tribe and utilized by tribal members. The Contractor is responsible for disposal of all construction debris and required submittal of disposal permit or landfill receipts to the CO. The Landfill receipts will become part of the project files.

2.3 Deliverables:

a. Design Submissions: Two (2) submissions are required: (1) a draft submission (80%) and (2) final submission (100%). The Design/Build Contractor shall encompass in the design documents:, (1) Requirements specified in Subpart A - Renovation and Repairs, and (2) Submittals: Permit for Transportation and disposal receipts, Testing and commissioning of new heating and cooling equipment installed under this contract, see page 8 and submittal of weekly reports to the Contracting Officer (CO).

(CO) for review and approval. Reports for this work shall describe the work done in the Phase II (if Applicable) and include, but is not limited to the following information:

b. Renovation and Repairs: The Design/Build Contractor shall prepare design documents (performance specifications, drawing details and notes to extent needed & detailed cost estimate) to renovate project buildings. Submit design documents to the CO for review and approval, and the COR will provide comments and recommendations to the Contractor to be consolidated into the final design submittal.

c. Final Documents: Drawings and specifications must depict/describe all construction work and shall be in final form, to fully support the minimum needs of the construction contractor.

d. Specifications: Project specifications shall be sufficiently detailed and edited to direct the construction contractor to execute the scope of work outlined in this Statement of Work. The performance specifications will specify type of materials, furnishings, fixtures, and heating/cooling equipment specified to be incorporated into the project.

e. Testing and commissioning of new heating and cooling equipment installed under this contract. The Contractor will provide a minimum or 2-hours training for BIE maintenance staff on each type of new heating and cooling equipment installed. Training will be conducted on-site and will cover adjustment, servicing, troubleshooting, and maintenance of new heating and cooling equipment.

f. Weekly Reports: The Contractor shall provide weekly reports to the designated Contracting Officer (CO). The reports will outline the work activities of the Contractor and various Subcontractor(s) and will include any issues that occurred on the project or contact with BIE personnel, project schedules, etc.

3. SUBPART B - Recommendations and Requirements

BIE staff and BIE contact support inspected units completed cursory inspection of the exterior condition of other project buildings to establish a general extent of renovation required to upgrade and refurbish this unit to correct code deficiencies and modernize the units. These deficiencies may apply to the Unit, Contractor will verify in the field. Their inspection findings, comments, suggestions, recommendations, and requirements are enumerated below. This information may be used by the Contractor as a guide in addition to his own evaluation of all the project buildings to define and establish type and extent of upgrades needed project building. Do not use only inspection/evaluation information provided by government staff to design this project; the Design/Build Contractor shall complete his own inspection and evaluation of the project buildings.

PART III - CODES AND STANDARDS

1.1 The Contractor must be knowledgeable of and complete specified renovation work in strict compliance with the most current editions of the following regulations, codes, standards, and guidelines. Also, included are those regulations and standards

i. BIA Safety, Health and Accessibility Guidelines for Architects, Engineers and Design Firms (May 2020)

1.2 DEMOLITION:

1. REFERENCE STANDARDS

PART IV - PERFORMANCE TIME

The contract performance time is estimated at (60 days) for design plus BIE review approval, 210 calendar days from date Notice to Proceed is issued

· A&E Design: 60 Days

· Award, contract execution acceptance, security background and badging: 28 Days

· Kickoff meeting: 7 Days

· Demolition, field verifications, product order placements: 21 Days

· Product delivery and LQ improvements: 112 Days

· Periodic inspections, pre final walk thru, punch list: 7 Days

· O & M’s, final inspection, closeout, turnkey: 14 Days

· 210 days total

PART V - CONTRACTOR’S RESPONSIBILITIES and CONDITIONS

Technical specifications developed by the Contractor must include General Requirements and Demolition Section enumerated below for compliance by Construction Contractors during construction phase of this project:

1.1 GENERAL REQUIREMENTS:

a. All labor; equipment; materials/supplies; rentals; tools; insurances; taxes; safety; security; staging/storage; full time supervision; worker/owner/property protection; temporary utilities/hookups. Project buildings will be vacant, and water and electricity will not be available. The Contractor will provide electricity by using a portable gasoline powered generator and electrical extension cords during the construction period. Water may be available from a source on the school campus. The Contractor shall make his own arrangements with the Contracting Manager. The Design/Build Contractor is responsible for arranging meetings both formal and informal interaction between and among all the parties involved in the project.

b. Clearances: Security background checks (Calandra Cook to provide)

c. Project Travel Arrange for Lodging and Flight to the site. Traveling to and from Havasupai requires hiking and cargo horses/mules or flights by way of helicopter.

d. Sanitary Facilities: At his option the Contractor may provide and maintain necessary sanitary conveniences for use by his employees on or about the project.

e. The Contractor is responsible to contact Tero for traffic control; deliveries; notifications/filings; permits, control measures on dust, noise, contamination; general ground restoration as applicable; daily and final site cleanup; housekeeping; trash/debris disposal, etc.

f. The Contractor shall always adhere to and be in compliance with any and all applicable Federal, State, City, and pertinent local regulations, statutes and laws. No on-site burning or burying of construction debris is permitted.

g. Field verifications of actual dimensions, materials, angles (skew), alignment and all existing site conditions shall be the sole responsibility of the Design/Build Contractor and Subcontractors

h. Caution: Care must be taken to minimize damage to existing trees, bushes, shrubs, flower beds and lawns growing in the front and back yards of project buildings. This requirement would not apply to areas where small trees, shrubs, climbing vines or bushes that are specified to be removed- Upgrade Recommendation and Requirements. Removal of trees, shrubs, vines or bushes will extend approximately 10-feet around the project buildings. Direct other questions pertaining to site conditions to the Technical Representative. The Contractor is responsible for repair or replacement of any damage to any improvements or utility line(s) not scheduled for replacement or repairs.

i. The Contractor shall notify the COR & Facilities Manager at least three (3) days in advance of any inspections or meetings that the Contractor schedules. This will give adequate time for the COR and Facilities Manager to notify and coordinate with the Agency and School BIE staff to invite them to participate in inspections or meetings.

End of Statement of Work

Attachments:

Task #1: HAVASUPAI FLOOR PLANS AND IMAGES image1.jpeg