A12_RFP_Questions_and_Answers_Log_A_Government_REsponse_0001.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Qtrs Renovation Havasupai
- Solicitation number
- 140A2326R0008
About this file
This is a Questions and Answers Log documenting contractor inquiries and government responses for BIE Solicitation Number 140A2326R0008, a firm fixed-price Design/Build renovation project for Havasupai staff quarters. All ten questions were submitted by JEVED Construction and address critical logistical and operational concerns specific to the project's unique location within a canyon on tribal lands.
The questions and answers clarify that the contractor bears primary responsibility for coordinating directly with the Havasupai Tribe and relevant stakeholders to secure necessary approvals, agreements, and services. Key coordination requirements include: water and sewage pricing; land availability and costs for staging areas (with recommendations to prioritize Long Mesa over Hilltop due to cost efficiency); helicopter transportation manifests and costs; equipment rental availability and maintenance responsibility; worker housing and temporary tent accommodations (with one possible BIE Quarters unit available through Calandra Cook); and waste material staging and removal. The government identifies Milenda Yaibi (928.433.8130) as the primary tribal liaison for housing, material, and equipment agreements. The responses emphasize that while prior tribal projects have permitted contractor use of certain facilities, current availability must be verified and pre-approved for this project. This Q&A log was issued as Amendment Number P00001, which extended the solicitation response deadline from February 27, 2026, to March 19, 2026, at 12:00 P.M. MST.
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Sheet1 Questions and Answers Log for Request for Proposal
| Number | Date Received | Contractor | Question | Date Sent to COR | Answer | Date Answered |
| 1 | JEVED Construction | Will there be water/sewage usage pricing available? | It is necessary to coordinate directly with the Havasupai Tribe to obtain current water and sewage service rates required for performance of the work. | |||
| 2 | JEVED Construction | Are there land, costs, and agreements for staging in place with the Tribal Government? | The Contractor shall coordinate directly with the Havasupai Tribe to determine the availability, terms, and any associated costs for land use related to construction staging areas. |
On Tribal prior projects, the Tribe has permitted contractors to utilize staging areas located near the Tribal Rodeo Grounds; however, availability and approval must be coordinated with the Tribe for this project.
3 JEVED Construction Will the use of Long Mesa for staging and the flying in of materials be available? The Contractor shall coordinate directly with Long Mesa to determine the availability of staging areas and any associated use requirements. On prior projects involving the Tribe and BIE, Long Mesa has permitted contractors to utilize designated staging areas, with contractors coordinating terms and agreeing upon applicable costs.
If the Contractor elects to utilize Long Mesa for transport and staging, it is recommended due to its shorter distance and overall cost efficiency.
4 JEVED Construction Has the use of Hilltop for flying building materials and workers in and out of the canyon via resolution by the Tribal Government? The Contractor shall be responsible for coordinating all helicopter manifests and managing all associated transportation costs for the project.
Due to distance and overall expense, utilization of Hill Top is not considered feasible. The BIE recommends coordinating with Long Mesa to support project operations, as it provides a more cost-effective and logistically efficient option.
| 5 | JEVED Construction | Has the use of helicopters, pricing for said use, and schedule been approved via resolution by the Tribal Government? | The Contractor shall be responsible for coordinating all helicopter manifests and managing all associated transportation costs for the project. |
| 6 | JEVED Construction | Has equipment availability & rental pricing been approved via resolution by the Tribal Government? | The Contractor shall coordinate directly with the Havasupai Tribe to determine the availability of any rental equipment necessary to perform the work. |
Under prior tribal contracts, equipment has been available through the Tribe; however, current availability is unknown. The Contractor is responsible for verifying availability, confirming terms of use, and coordinating any associated costs or agreements.
| 7 | JEVED Construction | Who is responsible for maintenance on said equipment? | Contractor to verify thru the Havasupai Tribe. |
| 8 | JEVED Construction | Land & housing for workers and how much for rent and utilities will be for said land and homes been approved via resolution by the Tribal Government? | The Contractor shall coordinate directly with the Havasupai Tribe to verify whether land is available for temporary staging and housing accommodations, including the placement of tents for project personnel. On prior Tribal projects, contractors were permitted to utilize designated land areas and establish temporary tent housing for workers; however, availability must be confirmed for this project. |
One (1) Bureau of Indian Education (BIE) Quarters unit may be available to house workers during the renovation period. Utility services will be coordinated with the BIA Agency to establish applicable utility costs, and the Contractor will be responsible for those charges.
If a BIE unit is made available for worker lodging, rental costs may be waived; however, such arrangements must be highly coordinated and approved in advance by the BIE Quarters Program Manager, Calandra Cook (calandra.cook@bie.edu) 9 JEVED Construction Where is waste material staging area? Refer to the Scope of Work, which specifies that the Contractor is responsible for removing all project-related waste from the canyon.
The Contractor shall coordinate directly with the Havasupai Tribe to identify and obtain approval for any designated staging area to temporarily store waste prior to removal.
10 JEVED Construction Who will be our liaison (if any) with the Tribe to work through housing, material, and equipment agreements? Milenda Yaibi at 928.433.8130.
File details come from the government source that posted it. Updated .