A04_Statement_of_Work-9_27_2022-PERL_Photo_Album_Scanning_2023_.docx

STATEMENT OF WORK

1.0 Background

2.0 Scope

3.0 Objectives

4.0 Tasks

5.0 Delivery

6.0 Government-Furnished Property

7.0 Security

8.0 Place of Performance

9.0 Period of Performance

STATEMENT OF WORK

Image 23 historic photographic albums and photographs from museum collection at Pearl Harbor National Memorial, Honolulu, HI

1.0 BACKGROUND

This project is to image, label and index 1156 Pages and photographs from approximately 23 historic Photograph Albums owned and maintained by the National Park Service, Pearl Harbor National Memorial (formerly World War II Valor In The Pacific National Monument).

Please note that the photograph albums shall be digitized in their current condition, and shall not be disbound prior to digitization unless with prior approval from park curator; handling and manipulation of albums must be done by staff conservator; loosely inserted photographs shall be placed in their original location prior to image capture if the location can be determined, and returned to the location in which they were found following image capture; otherwise, photographs shall be imaged in-situ. Additionally, for pages with mounted photographs, each photograph shall be imaged separately.

2.0 SCOPE

Following accepted best practices, the purpose of service is to create a faithful image surrogate of reflective and transmissive archival materials in their current condition. Loose dust shall be removed with a manual air blower (not compressed air) or with a delicate brush. Minor post-processing adjustments shall be performed to optimize image quality and bring all images to a common rendition.

The objects shall be imaged using a high-resolution digital camera with apochromatic macro flat field optics. The light source shall be Broncolor electronic flash, providing optimal light quality at minimal total light exposure.

3.0 OBJECTIVES

The objective of this project is to preserve historically significant park resources while making them available to the public.

4.0 TASKS/ DELIVERABLES

Imaging shall be done following the Federal Agencies Digitization Guidelines Initiative (FADGI) Technical Guidelines for Digitizing Cultural Heritage Materials (2016) and the following project specifications:

Uncompressed Archival File (“u” file) Format: uncompressed TIFF Spatial Resolution: 600 ppi at original size Pixel Dimensions: determined by size of the original Bit Depth: 16-bit Color Profile: Adobe RGB 1998

Compressed Reference File (“r” file) Format: JPEG Spatial Resolution: 600 ppi at original size Pixel Dimensions: long dimension of 640 pixels; short dimension determined by the original Bit Depth: 8-bit Color Profile: Adobe RGB 1998

Thumbnail File (“t” file) Format: uncompressed TIFF Spatial Resolution: 72 ppi Pixel Dimensions: long dimension of 150 pixels; short dimension determined by the original Bit Depth: 8-bit Color Profile: Adobe RGB 1998

Targets An Image Science Associates (ISA) Object-Level Target shall be used as a photographic reference standard during the course of imaging reflective material. ISA Object-Level Targets include: 18 color patches of varying hues, saturations, and brightnesses; 12 spectrally neutral gray patches; vertical and horizontal slant edge targets for calculating spatial frequency response (SFR); and metric- and English based rulers for scale and calculating optical resolution.

Cropping The images of the album pages shall be cropped to preserve a narrow border around the album no less than 1.5 percent of the dimension of the album’s long side; images of individual photographs shall be cropped to preserve a narrow border around the photograph no less than 1.5 percent of the dimension of the photograph’s long side.

Metadata Technical metadata comprising camera and software information shall be embedded in the header of each TIFF master file.

File Naming Files shall be named using the following format:

[site acronym in caps][album number]-[three digit sequential image number for pages]-[two digit sequential image number for individual photographs when present][suffix identifying image type].[format extension] e.g. overall album page: PERL001-010u.tif; first photograph on album page: PERL001-010-01u.tif; second photograph on album page: PERL001-010-02u.tif, etc.

Quality Control All work shall be performed under tight environmental control in the imaging laboratory by highly-skilled professionals, and objects shall remain in a locked vault when not being imaged. A 100% inspection of deliverables shall done by Associate and Senior Photographers. All files shall be backed up on the laboratories servers for six (6) months after project completion.

The NPS will require a 30-day review period to evaluate draft products and provide any recommended changes, rescans, or metadata updates if there are errors, mistakes, or corrections that need to be addressed prior to final acceptance.

5.0 DELIVERY

Delivery Medium

Two sets of digital files shall be delivered on two separate hard drives, one considered the alpha and delivered during the course of the project (once image capture is finished but before the project is deemed completed), and one considered the beta and delivered at the close of the project. The hard drives shall be named using the format:

[supplied name – see below][three digit sequential number]

This name shall be encoded as the volume name at the time of formatting the drive, and written in indelible ink on the drive and its container. The drives shall be delivered with directory and filename lists, which shall include the file sizes and the date and time of the creation of each file.

6.0 GOVERNMENT-FURNISHED PROPERTY/SERVICE

The National Park Service shall provide the photo albums to be imaged and a Fedex account to return ship the originals upon completion of the project.

7.0 SECURITY& ACCESS REQUIREMENTS:

Albums must remain locked in a secured vault when not being worked on.

8.0 PLACE OF PERFORMANCE

At contractor’s place of work.

9.0 COMPLETION DATE/ PERIOD OF PERFORMANCE

18 September 2023 until 31 December 2023