PERL_Historic_Photo_Albums_Scanning_Q_A_0001.docx
DOCX document 15 KB Posted
- Attached to
- PERL Historic Photo Albums Scanning
- Solicitation number
- 140P8223Q0030
About this file
This document contains questions and answers regarding a federal contract opportunity to digitize historic photo albums for the National Park Service. The collection consists of 1,156 pages held together with cardboard, tape, or glue across various albums over 80 years old. The preferred workflow is to scan each page with the images in place and also individually scan each photograph, resulting in an estimated 4,624 total images. The albums are in typical condition for their age and will require careful handling by a professional scanning technician under the supervision of a staff conservator to avoid further deterioration of the fragile paper and bindings.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| A04_Statement_of_Work-9_27_2022-PERL_Photo_Album_Scanning_2023_Revised_8_23_2024_0002.docx | DOCX document | |
| PERL_Historic_Photo_Albums_Scanning_Q_A_2_0002.docx | DOCX document | |
| Sol_140P8223Q0030_Amd_0002.pdf | ||
| Sol_140P8223Q0030_Amd_0001.pdf | ||
| Sol_140P8223Q0030.pdf | ||
| A04_Statement_of_Work-9_27_2022-PERL_Photo_Album_Scanning_2023_.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Q: Are there multiple photos per page?
A: Yes.
Q: Are these photos encapsulated in sleeves or mylar?
A: No, images are held at the corners of each page with cardboard, tape, or glue.
Q: Do you anticipate there being any further materials prepared for digitization?
A: For this contract we will ship all the albums as one package. There won't be any additional items to digitize.
Q: In reviewing the statement of work, there are two possible workflows for materials such as these in which the images are not in sleeves and will remain on the page throughout digitization.
The first involves imaging the covers and pages of the albums, resulting in 1,202 total images.
The second involves taking images of the covers and pages but also cropping into each individual photograph, which would result in more images but also more context and searchability for the albums depending on your use case.
Do you know which is the preferred workflow?
A: We would like both - a scan of the page with the images in place and a scan of each individual image.
Q: Would you be able to provide an estimate of the number of photographs in the collection on the 1,156 pages?
A: An estimate would be 4,624 images. There are frequently between 2 and 6 images per page (this estimate is mid-way at 4 per page).
Q: What is the physical condition of the albums? Would they require any special handling to accommodate for brittle pages or fragile spines?
A: The album conditions are typical for an 80+- year old photographic album. This is the reason why a conservator needs to be part of the scanning team / process. The paper can be brittle, friable and disintegrating due to age. A professional and skilled scan technician will be needed to handle them appropriately. Below is an excerpt from the SOW.
"Please note that the photograph albums will be digitized in their current condition, and will not be disbound prior to digitization unless with prior approval from park curator; handling and manipulation of albums must be done under close supervision of staff conservator; loosely inserted photographs will be placed in their original location prior to image capture if the location can be determined, and returned to the location in which they were found following image capture; otherwise, photographs will be imaged in-situ. "
File details come from the government source that posted it. Updated .