A04_SOW__Final_Draft.pdf

STATEMENT OF WORK

Coquille Point South Wood Stairs – Replacement New Construction and Construction Repairs (Asset No. 10004568)

U.S. Fish and Wildlife Service

Oregon Islands National Wildlife Refuge (NWR) – Bandon, Oregon

R:\EN-CGS Project Files\O20 Oregon Islands Coquille Pt. South Stair Temporary Repairs 2020 ZS - xx\2 Contract Docs\3 - SOW. Final Draft.docx

1.0. GENERAL INFORMATION.

1.1 Contractor shall provide Field Verification Site Visit and Site Assessment, Mobilization /

De-Mobilization, and Replacement of Existing Reinforced Concrete Stair Treads with New Stainless Steel Stair Treads located at the Oregon Islands NWR Coquille Point South Stairs. Stair Tread Replacement includes but is not limited to Removal and Disposal of Existing Treads and Hardware and Installation of New Treads and Hardware.

In addition to Stair Tread Replacement, the Contractor shall perform the following Replacement New Construction and Construction Repairs:

Install Longitudinal Cross Bracing Retrofits at locations along the length of the

Stairway as shown in Sheets LB-1, LB-2, and LB-3. Option Task.

Demolish, Remove, and Dispose of the Existing deteriorated Wood Barricade Structure located at the Base of the Coquille Point South Stairs and Design, Construct, and Install a New Replacement In-Kind Wood Barricade Structure. The Design for New Replacement In-Kind Debris Barrier with minor or no modifications is required to avoid having to Re-Permit an Existing Constructed Facility.

All Material Removed and Disposed of shall be Disposed of off Government Property at a Licensed and Permitted Disposal Facility and/or Recycling Facility if materials are accepted by the Recycling Facility. Base Task.

The Existing Wood Barricade Structure was designed and constructed to protect the base of the South Wood Stairway Structure at Oregon Islands NWR Coquille Point, City of Bandon in Coos County, Oregon.

Repair Bowed Post based on Repair Details shown on Sheet BP-1. Option Task.

Replace Roof Shingles on Covered Landing. Remove and Dispose of Existing Shingles at Covered Landing to a Licensed and Permitted Disposal Facility. Re-Roof and Re-Shingle the entire Covered Landing with New Roof Shingle Overlay.

Option Task.

Replace Missing and/or Broken Balusters. Dispose of Broken Balusters to a Licensed and Permitted Disposal Facility. Option Task.

Replace (3) Corroded Beam Hangers as shown on Sheet LB-1. Dispose of Corroded

Beam Hangers to a Licensed and Permitted Disposal Facility. Option Task.

Awardee Contractor shall perform All Work shown in SOW, Concept Drawings, and Final Design Drawings and Specifications provided as attachments to the Solicitation to result in a 100% Contractor Turnkey Installation. Contractor agrees to perform All Required Services relating to the Project located at Coquille Point Beach, South Stairs.

This is a Government Owned Facility on Coquille Point, located off of 11th Street SW, Bandon, Oregon. The USFWS Refuge has consulted with the Oregon State Parks on permit requirements and no permit for the Replacement Barrier / Barricade Structure is required as it is the Replacement of an Existing Permitted Facility with little or no Structural Changes.

However, the Contractor shall be required to coordinate All Equipment / Materials Access through State Lands (Coquille Point Beach) with the Refuge Manager and Bullard’s Beach State Park Manager.

This project will improve Public Access / Safety to the Refuge Facilities and the State Beach.

1.2 Contractor’s Qualifications: Contractors shall be experienced and have demonstrated positive past performance with Demolition, Removal, Disposal, and Construction / Installation of Wood Posts, Wood Piles, Wood Beams, Wood Post and Beam Connectors, Temporary Construction Measures, Light, and Heavy Timber Framing.

Refer to Section L and M of the Solicitation for Evaluation Factors. Bidding Contractors shall provide three (3) specific example Wood Post, Wood Beam, Wood Piling, Temporary Construction Measures, Light, and Heavy Timber Framing projects as part of their Recent Relevant Experience and Past Performance Narrative, which have occurred over the last 5 years.

1.3 Regulatory Requirements: It is the Contractor’s responsibility to construct the Project in compliance with applicable requirements of federal and state laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined below. Contractor shall have copies available of applicable codes and regulations for ready reference. These shall include, but are not limited to:

- State and Local Regulatory Requirements

- Federal Regulatory Requirements

- FWS Policies

- Codes

- NFPA 101 Fire and Life Safety Code, latest edition

- International Building Code as adopted by the Local Authority Having Jurisdiction.

- International Plumbing Code

- International Mechanical Code

- National Electrical Code

- Architectural Barriers Act (ABA)

In the event of a conflict, the most stringent laws, codes, regulations, standards, and provisions shall apply.

Contractor shall construct the project as shown in the Draft Concept Drawings and Performance Specifications, Final Design Drawings and Technical Specifications, included as part of the Solicitation Documents as separate attachments. The Contractor is responsible for advancing the Draft Concept Drawings to 100% Final Design Approved for Construction Drawings, which shall be signed, stamped, and sealed by a Professional Engineer Registered in the State of Oregon.

2.0. WORK LOCATION AND PERIOD OF PERFORMANCE.

2.1 Work Location: Oregon Islands National Wildlife Refuge, Parking Area to South Stairs and

South Stairway Barricade Structure located at Base of South Stairs.

LAT. / LONG.: 43.113361, -124.433873

Bandon, OR 97411.

2.2 Period of Performance:

Start Date: June 1, 2021 – Estimated (Depends on NTP Date).

End Date: September 30, 2021 - Estimated.

The Period of Performance for this Contract is 120 Days from the actual date of Notice to Proceed (NTP) Letter. Anticipated Delivery Date for NTP Letter is within 30 Days Following Initial Contract Award Date. Above dates shown are tentative and subject to change. Actual On-Site Construction Duration will not exceed a 2-Month Construction Work Window. Contractor shall coordinate with the Refuge Manager and/or Project Leader for a Proposed Construction Work Window. The Final Accepted Construction Work Window will be mutually agreed to between the Contractor and USFWS Oregon Islands NWR and USFWS Regional Office prior to Construction.

2.3 Normal duty hours Monday thru Friday 7:00 a.m. - 6:00 p.m. In the event of emergencies, Contractor shall provide contact information.

2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3.0. DEFINITIONS.

Not Used.

4.0. BACKGROUND.

The Oregon Islands NWR (OINWR) is operated by the U.S. Fish and Wildlife Service (USFWS). It is located approximately 23.9 miles south of Coos Bay, Oregon in the City of Bandon. The nearest major city/town is Bandon, Oregon. The OINWR has identified a requirement for Replacement New Construction and Construction Repairs on the Existing Coquille Point South Stairs.

Replacement New Construction:

Demolish, Remove, and Dispose of Existing Wood Barricade Structure at the Base of the

South Stairs.

Design, Construct, and Install a New Replacement Wood Barricade Structure at the Base of the South Stairs.

Construction Repairs:

Install Longitudinal Cross Bracing Retrofits on the South Stairs at locations shown on the

Final Design Drawings and In-Drawing Specifications.

Repair Bowed Post on the South Stairs at the location shown on the Final Design Drawings and In-Drawing Specifications.

Replace Roof Shingles on Covered Landing. Remove and Dispose of Existing Shingles at

Covered Landing to a Licensed and Permitted Disposal Facility. Re-Roof and Re-Shingle the entire Covered Landing with New Roof Shingle Overlay.

Replace Missing and/or Broken Balusters. Dispose of Broken Balusters to a Licensed and Permitted Disposal Facility.

Replace (3) Corroded Beam Hangers at the locations shown on the Existing Design Drawings and In-Drawing Specifications. Dispose of Corroded Beam Hangers to a Licensed and Permitted Disposal Facility.

The Demolition includes but is not limited to Removal of Existing 12-Inch Diameter Pressure Treated (P.T.) Wood Piles and 4x12 P.T. Wood Beams used as Lateral Bracing between Piles.

The Estimated Existing Pile Depth is a Minimum of 8.5 Feet measured from ground surface to bottom point of pile. Actual Existing Pile Depth may differ and shall be Field Verified by the Contractor during Demolition, Removal, and Disposal Activities. At a Minimum, the Contractor shall match the Actual Existing Pile Depth for the Existing Debris Barrier Structure as the Existing Debris Barrier Structure has remained in service without any problems related to Wood Pile tipping or overturning because of insufficient lateral soil support.

Demolished Materials shall be Removed and Disposed of off Government Property at a Licensed Landfill / Licensed Disposal Facility. New Construction includes but is not limited to New 12- Inch Diameter P.T. Wood Piles driven into ground surface at a Minimum Sufficient Depth and New 4x12 P.T. Wood Beams to provide Reinforcement, Lateral Support and Block Offs from Wood Debris. Minimum Sufficient Depth of Piles shall be determined by the Contractor to prevent Visible Deflection and Displacement of Wood Piles caused by Racking, Overturning, Sliding, and Undermining of the Pile Embedment Foundation caused by surrounding Soil Erosion.

Ancillary Demolition, Removal, and Disposal includes but is not limited to any waste materials created from Replacement New Construction and / or Construction Repairs. This includes Removal and Disposal of deteriorated Roof Shingles from the Covered Landing. Removal and Disposal of Balusters (Pickets) and Corroded Beam Hangers among other items.

5.0. SCOPE OF WORK.

Construct the project / contract in accordance with the Concept Drawings, Final Design Drawings, and Technical Drawings (Attachments A and B) and All Associated Contractor Developed Technical Specifications. Concept Drawings shall be advanced to 100% Final Design Drawings and Technical Specifications Approved for Construction. Work includes, but is not restricted to demolition, excavation / driving posts (piles), connecting rails, removing existing stair treads, installing new stair treads, re-roof work, and deploying warning signs on the beach and at the top of the stairway to keep visitors clear when work is underway. In addition, Contractor shall provide and install temporary barriers to close off Beach and Parking Lot Access to the Stairway when work is In-Progress.

Demolition, Removal, and Disposal - Wood Barricade Structure.

The Existing Wood Barricade Structure shall be Demolished, Removed, and Disposed of off Government Property at a Licensed and Permitted Disposal Facility (note itemization of Demolition, Removal, and Disposal on Attached Bid Schedule and Specifications). Demolition, Removal, and Disposal of the Existing Wood Barricade Structure shall include Removing and Disposing of All Lumber, Fasteners, and Wood Structure Debris.

Prior to Demolition of the Wood Barricade Structure, the Contractor will be required to Re- Locate the Drift Wood and Other Natural Material, which has accumulated at the Base of the Structure to provide for Labor and Construction Equipment Access. Natural Material such as Driftwood shall be collected and re-located by the Contractor to a different location on the Beach.

The Contractor shall not disturb the Existing Bank and Limit All Activities to the Limit of Work depicted in the Technical Drawings (Attachments A and B) and Concept Drawings.

Replacement New Construction - Wood Barricade Structure.

The construction of the New Wood Barricade Structure will be approximately within the footprint of the Existing Wood Barricade Structure. Existing Signage will be retained and Re- Installed on the New Structure as described (Refer to Division 01 Specifications). Project is located on a publically accessible popular beach. Contractor shall be aware of their surroundings and people in the area to prevent visitors from Accessing the Construction Site and Frequently Monitor Tides for potential impacts to Construction. All Debris and Waste Materials shall be removed daily to avoid the Debris and Waste from either entering the Ocean or blown away by the Ocean Winds.

The Contractor shall accomplish the following TASKS if awarded this contract:

5.1 BASE TASK 1: Field Verification Site Visit and Site Assessment

Contractor and Contractor’s Professional Engineer under subcontract shall perform a Field Verification Site Visit to Assess, Evaluate, and Inspect the Existing Wood Barricade Structure at Oregon Islands National Wildlife Refuge. Assessment, Evaluation, and Inspection will include a Site Assessment and Review of Wood Piles / Posts and 4x12 Horizontal Lateral Braces installed between Piles / Posts as shown on Existing Technical Drawings and Concept Drawings provided as an attachment to the solicitation.

In addition to the Assessment, Evaluation, and Inspection of the Existing Wood Barricade Structure at the Base of the Stairway, the Contractor shall Assess, Evaluate, and Inspect the Coquille Point South Stairway and the Proposed Construction Repairs / Construction Repair Areas.

The Contractor shall schedule the Field Verification Site Visit and Site Assessment with the Refuge Managers in attendance.

Submittals – TASK 1 Number of Copies and Format

Contractor’s and Contractor’s Professional Engineer’s Field Notes from Site Visit.

Multiple Electronic Copies (PDF File Extensions)

5.2 BASE TASK 2: Limited Architect-Engineer Services for Re-Design

After the Field Verification Site Visit, Contractor in consultation with their Professional Engineer under subcontract shall prepare and submit a maximum 3-Page Design Drawings Submittal and In-Drawing Specifications for the Coquille Point South Stairs Wood Barricade Structure Replacement In-Kind with minor or no debris barrier structure modifications.

The 3-Page Design Drawings Submittal and In-Drawing Specifications shall include Structural Engineering Calculations. Structural Engineering Calculations along with the 3-Page Drawings and Specifications Submittal shall be prepared, stamped, signed, sealed, and submitted by the Contractor’s Professional Engineer under subcontract.

Refer to Concept Drawings 1R-OR-X-1.0 through 2.0. The Concept Drawings are for reference only and shall only be used as a starting point and to baseline the construction bid. The Concept Drawings are Not For Construction. Field verify project requirements and advance Concept Drawings 1R-OR-X-1.0 through 2.0 to 100% Final Design Documents (Drawings and In- Drawing Specifications) limited to 3 Drawing Pages. Contractor’s Professional Engineer under subcontract shall evaluate Structural Loads and re-size members and connections as required and necessary to resist loads and to provide sufficient structural capacity.

Submittals – TASK 2 Number of Copies and Format

Structural Engineering Calculations signed and stamped by the Contractor’s Professional Engineer

100% Design Documents (Limited to 3 Drawing Pages) signed and stamped by the Contractor’s Professional Engineer

As-Constructed Record Drawings with construction notes

Multiple Electronic Copies (DWG and PDF File Extensions) Provide color table files (CTB File Extensions) for CAD

5.3 BASE TASK 3: Mobilization / Demobilization

After Field Verification Site Visit, Site Assessment, and Limited Architect-Engineer Services for Re-Design and after the Re-Design is Approved by USFWS, the Contractor shall Mobilize All Labor, Materials, and Equipment onto the Project Site and Demobilize All Labor, Materials, and Equipment off of the Project Site after Completing the Permanent Constructed Works.

Submittals – TASK 3 Number of Copies and Format

Refer to the Below Section titled, “Baseline Submittals,” shown on Pages 13 – 15 of this SOW for Submittal Requirements specific to Task 3.

5.A OPTION TASK A: Replace (8) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 1.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

5.B OPTION TASK B: Replace (8) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 2.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

5.C OPTION TASK C: Replace (8) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 3.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

5.D OPTION TASK D: Replace (8) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 4.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

5.4 BASE TASK 4: Replace (17) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 5.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

Submittals – TASK 4 Number of Copies and Format

Refer to the Below Section titled, “Baseline Submittals,” shown on Pages 13 – 15 of this SOW for Submittal Requirements specific to Task 4.

5.E OPTION TASK E: Replace (17) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 6.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

5.F OPTION TASK F: Replace (17) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 7.

[Location: Coquille Pt. South Stairs]

5.5 BASE TASK 5: Replace (17) Existing Concrete Stair Treads with Stainless Steel Bar Grating Treads. Stair Run No. 8.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

Submittals – TASK 5 Number of Copies and Format

Refer to the Below Section titled, “Baseline Submittals,” shown on Pages 13 – 15 of this SOW for Submittal Requirements specific to Task 5.

5.G. OPTION TASK G: Install Longitudinal Cross Bracing Retrofits at locations along the length of the Stairway as shown in Sheets LB-1, LB-2, and LB-3.

[Location: Coquille Pt. South Stairs]

5.6 BASE TASK 6: Demolish, Remove, Recycle, and Dispose of Existing Wood Barricade Structure.

Demolish, Remove, Recycle, and Dispose of Existing Wood Barricade Structure at the Base of the Coquille Point South Stairs.

[Dispose of Demolished Materials to a Location Off-Site at a Licensed and Permitted Disposal Facility.]

(Includes All Associated Excavation and Over-Excavation required for 100% Demolition, Removal, and Disposal of Pressure Treated Wood Piles / Posts.)

Submittals – TASK 6 Number of Copies and Format

Refer to the Below Section titled, “Baseline Submittals,” shown on Pages 13 – 15 of this SOW for Submittal Requirements specific to Task 6.

5.7 BASE TASK 7: Construct New Replacement Wood Barricade Structure

Construct and Install a New Replacement Wood Barricade Structure. Construction and Installation is a Replacement of Wood Barricade Structure In-Kind with Minor Construction and Architect-Engineer Design Modifications to the New Structure at the Discretion of the Contractor and Approved by the Professional Engineer to Improve Structure Longevity and Service Life in a Harsh Marine Environment.

Submittals – TASK 7 Number of Copies and Format

Refer to the Below Section titled, “Baseline Submittals,” shown on Pages 13 – 15 of this SOW for Submittal Requirements specific to Task 7.

5.H OPTION TASK H: Repair Bowed Post based on Repair Details shown on Sheet BP-1.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

All Fasteners and Components to result in a 100% Contractor Turnkey Installation.

5.I OPTION TASK I: Replace Roof Shingles on Covered Landing. Replace Missing and/or Broken Balusters. Replace (3) Corroded Beam Hangers as shown on Sheet LB-1.

[Location: Coquille Pt. South Stairs] To include but not be limited to:

Removal and Disposal of Existing Shingles and Installation of New Shingles to result in a 100% Contractor Turnkey Installation.

Removal and Disposal of Existing Broken or Missing Balusters and Installation of New Balusters to result in a 100% Contractor Turnkey Installation.

Removal and Disposal of Existing Corroded Beam Hangers and Installation of New Beam Hangers to result in a 100% Contractor Turnkey Installation.

Pre-Demolition Submittals, Pre-Construction Submittals, and Physical Deliverables.

Contractor and Contractor’s Professional Engineer under subcontract shall perform a Site

Assessment with the Refuge Managers at the Pre-Construction and Post Construction Milestones.

After review of the Existing Site Conditions and Submittals submitted for USFWS Review and Approval / Disapproval and prior to Demolition and Construction, the Contractor shall be responsible for performing any required Architect-Engineer Services Re-Design to be implemented by the Contractor. The Architect-Engineer Services Re-Design shall be included in the Contractor’s Bid as a separated Task (Contract Line Number).

Demolition and Removal of All Existing Wood Barricade Structure Materials and Salvage of Existing Signage.

Construction of New Wood Barricade Structure and Installation of Salvaged Signs on New Structure.

No Public Access in the Work Area. Temporary Closure Signage and Barriers to be installed by Contractor to Close Off Entry to the Work Site.

Baseline Submittals.

Prepare and Submit Subcontractor List and Key Personnel Names. Refer to General

Specification Section 01 34 00 – Baseline Submittal List.

Prepare and Submit Site Specific Safety Plan, Job Hazards Analysis (JHA), and Health and Safety Plan (HSP). Provide Detailed Project Data in the Site Specific Safety Plan, Job Hazards Analysis (JHA), and Health and Safety Plan (HSP). Refer to General Specification Section 01 34 00 – Baseline Submittal List.

Prepare and Submit Site Utilization Plan and Project Identification and Temporary

Signs. Refer to General Specification Section 01 51 00 – Temporary Facilities.

Prepare and Submit Product Substitution Requests (if applicable). Refer to General Specification Section 01 63 00 – Product Substitution Procedures.

Prepare and Submit Landfill Receipts.

Prepare and Submit Demolition, Recycling, and Disposal Plan, Recycling and Processing Facility Records, Landfill and Incinerator Disposal Records. Refer to General Specification Section 01 74 00 – Cleaning and related Specification Sections.

Prepare, Submit, and Maintain an On-site a Written Spill Prevention and Response Procedure.

Prepare, Submit, and Maintain a Toxic and Hazardous Materials Storage, Application, and Disposal Procedures.

Prepare and submit Product Literature, Product Data, Material Safety Data Sheets (MSDS), and Product / Material Certifications for proposed new materials and products to be provided and installed.

Prepare and Submit Contractor’s List of Incomplete Items, Certified List of Incomplete Items, Certificates of Release, Certificate of Insurance for continuing coverage, and Schedule of Maintenance Material Items.

Prepare and Submit Initial and Final Submittal Record Drawings, Record Specifications, Record Product Data. Refer to General Specification 01 78 00 – Closeout Submittals.

Baseline Submittals Number of Copies and Format

Subcontractor List and Key Personnel Names

Site Specific Safety Plan Job Hazard Analysis (JHA) Health and Safety Plan (HSP) Daily Construction Reports Site Utilization Plan Project Identification and Temporary Sign Product Substitution Requests (if applicable) Certificates Landfill Receipts Schedule of Selective Demolition

Activities Demolition, Recycling, and Disposal Plan Recycling and Processing Facility Records Landfill and Incinerator Disposal Records Written Spill Prevention and Response

Procedure Written Toxic and Hazardous Materials

Storage, Application, and Disposal Procedures

Product Literature Product Data Material Safety Data Sheets (MSDS) Product and Material Certifications Contractor’s List of Incomplete Items Certified List of Incomplete Items Certificates of Release Certificate of Insurance for continuing coverage Initial and Final Submittal Record

Drawings Record Specifications Record Product Data

Multiple Electronic Copies (.pdf file extensions)

6.0. GENERAL REQUIREMENTS.

Contractor shall provide supervision, labor, materials, equipment, tools, construction equipment, machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

6.1 Quality Assurance:

a. Contractor shall implement a Quality Assurance/Quality Control (QA/QC) Plan to verify products and services are free of errors or omissions. Use of Contractor’s internal QA/QC plan and procedures is OK; however, they shall be adapted to the specifics of this contract.

6.2 Submittal Reviews:

a. Contractor shall provide electronic submittals indicating Professional Engineer of Record and

Contractor Approval. Distribute the response via email to the USFWS.

6.3 Communications:

a. Contractor shall direct contracting related inquiries in writing or electronically to the CO during the pre-solicitation, solicitation, and contract period of performance. Contractor shall direct technical-related inquiries in writing or electronically to the COR.

6.4 Initial Field Visit

a. After issuance of Contract Award, the USFWS shall arrange for an Initial Conference Call

Project Kick-Off Meeting.

Topics to be covered during the Initial Conference Call Project Kick-Off Meeting:

- Contracting Requirements

- Scope and Objectives

- Ambiguities and Discrepancies

- Existing Facility Drawings

- Construction Work Window

6.5 Subcontractors:

a. Contractor shall utilize general contractors and specialty subcontractors who are duly-licensed and well-qualified to perform the work, consistent with the contract documents.

Contracting officer may remove from the work any employee they deem incompetent, careless or otherwise objectionable. Refer to FAR Clause 52.236-5 for additional information.

b. Within fourteen (14) days after award of the contract, Contractor shall submit to the CO completed Standard Form (SF) 1413s for each subcontractor. Refer to FAR Clause 52.222- 11 for additional information.

c. Contractor shall obtain written approval from the SBA and USFWS Contracting Officer prior to any subcontracting. Refer to Paragraph (b)(3) of FAR Clause 52.219-12 for additional

6.6 Progress Schedules:

a. Prior to the pre-construction meeting, Contractor shall submit to the Refuge and COR for review and approval, a preliminary project schedule, in .pdf format. At a minimum, schedule shall consider the periods of performance of each task stated within the bid schedule.

b. Contractor shall update the schedule every two weeks. Progress schedules shall be submitted to the Refuge, CO, and COR. If at any time the contractor’s schedule shows any slippage in critical tasks or completion past the construction completion date, contractor shall narrate the reasoning for slippage and/or late completion.

6.7 Pre-construction Meeting:

a. After contract award and prior to commencement of work, the Refuge and COR will arrange for a pre-construction meeting at the Bandon Marsh NWR Office. Contractor, along with their major subcontractors, shall attend the face-to-face meeting. Meeting is expected to take place within fourteen (14) days after issuance of the contract award and take no longer than two (2) hours.

c. Meeting will address the contract requirements and identify and resolve any ambiguities or discrepancies. In accordance with FAR 36.212 and FAR Clause 52.236-26, the conference shall discuss statutory matters such as labor standards (refer to FAR Subpart 22.4). Other topics include matters of significant interest, including who has authority to decide matters such as contractual, administrative (e.g. security, safety, and fire and environmental protection) and construction responsibilities.

6.8 Temporary Facilities and Utilities:

a. Contractor shall furnish all temporary utilities needed, except as noted otherwise. Facilities and utilities include but are not limited to: Heating, lighting, non-potable water, telephone, material handling equipment, temporary construction aids and storage enclosures. Refer to FAR Clause 52.236-10 for additional information.

b. No electrical power is available to the Contractor.

6.9 Diligence: Contractor shall perform all construction activities efficiently and with the requisite expertise, skill and competence to satisfy the requirements of the contract documents. Contractor shall at all times exercise complete and exclusive control over the means, methods, sequences and techniques of construction. Refer to FAR Clause 52.236-5 for additional information.

6.10 Supervision: Contractor shall provide a Project Manager or Project Superintendent on-site at all times while work is underway. Manager or Superintendent shall have a good working knowledge of the project work. Refer to FAR Clause 52.236-6 for additional information.

6.11 USFWS Operations: USFWS operations have precedence over construction activities.

Contractor shall schedule and coordinate all construction and demolition activities so as not to unduly impact ongoing facility operations. Refer to FAR Clause 52.236-8 for additional

6.12 Security: Contractor shall effectively secure the worksite, staging areas and materials storage areas. The Government shall be held harmless from any liability resulting from the contractor’s negligence to provide effective security.

6.13 Construction Safety:

a. Contractor shall be ultimately responsible for health and safety on the worksite at all times.

Refer to FAR Clause 52.236-13 for additional information.

b. Contractor shall ensure that all onsite activities, equipment and facilities constructed by the contractor, subcontractor or supplier conform fully to the safety standards in Section 8.2 of the SOW.

c. Contractor shall provide barricades and warning devices as necessary to safeguard the public, workers and Government personnel. Where project work affects public roads, Contractor shall provide signage in accordance with the current edition of the Manual on Uniform

Traffic Control Devices (MUTCD), as published by the U.S. Department of Transportation (USDOT) Federal Highway Administration (FHWA).

d. Contractor shall initiate and maintain, throughout the performance of this contract, an effective health and safety program that provides adequate policies, procedures, and practices to protect workers from (and allow them to recognize) job-related health and safety hazards.

e. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections.

f. Each employee (Contractor or subcontractor) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

g. The contractor shall adopt the USACE Safety and Occupational Health (SOH) Program as a starting point for Safety Program requirements. In the event a more stringent Safety Program exists, the more stringent Safety Program shall be applied to the Contract / Project by the Contractor.

6.14 Site Cleanup: Contractor shall remove construction debris from the worksite daily, including debris within temporary facilities and storage areas. Before completing the work, Contractor shall remove from the worksite any rubbish, tools, scaffolding, equipment and materials that are not the property of the Government. Upon completion of work, Contractor shall leave the work area in a clean, neat and orderly condition. Refer to FAR Clause 52.236-12 for additional information.

6.15 Material, Equipment, Transportation, Handling and Storage:

a. Government-owned equipment will not be made available to the Contractor for use within this contract. Government buildings and other facilities are not available for storage of the Contractor’s materials, equipment and tools.

b. Contractor shall have a representative onsite to receive material deliveries. Contractor shall be responsible for all material deliveries, whether or not their representative is on-site at the time of delivery or not.

c. Contractor shall transport, handle and store materials and equipment in a secure manner and in accordance with the manufacturer’s written instructions.

d. Contractor shall promptly remove from the worksite any material(s) and equipment which are damaged or are otherwise unsuitable. Refer to FAR Clause 52.236-5 for additional

6.16 Construction Waste:

a. Minimize creation of construction, deconstruction, and demolition waste.

b. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination.

c. Develop a Waste Management Plan to ensure any existing or new materials/equipment/substances are properly characterized, reused, salvaged, recycled, and/or disposed of properly.

d. Any regulated quantities of hazardous materials shall be disposed of at disposal facilities specifically licensed to accept hazardous waste.

e. Dispose of any materials (not salvaged, reused, or recycled) in a legal manner off-site, in licensed disposal facilities.

f. Contractor shall actively protect the natural environment and human health by using environmentally preferable products in their activities.

g. The Contractor wherever possible shall divert solid waste from disposal in landfills through recycling and reuse of materials to lower greenhouse gas emissions.

7.0. GOVERNMENT FURNISHED ITEMS.

No Government Furnished Material or Government Furnished Equipment will be provided.

7.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

7.2. Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements of this contract.

7.3. Equipment: The Contractor shall furnish all required equipment to meet the requirements to perform work under this contract.

Government Furnished Information:

7.4 Refuge will be responsible for coordinating access with Oregon Department of Parks and

Recreation across Coquille Point Beach for Equipment and Materials. Refuge will be responsible for placing temporary closed for maintenance access signs on the trail leading to the stairs.

7.5 Concept Drawing Number 1R-OR-X-1.0 through 2.0 and Existing Technical Drawings provided as part of the Solicitation.

7.6 Construction General Specifications provided as part of the Solicitation and as a General

Project Manual to be used in close coordination with 100% Design and In-Drawing Specifications Submittal developed, prepared, and submitted by the Contractor’s Professional Engineer under subcontract.

8.0. CODES AND STANDARDS.

8.1 Technical Standards: All work shall be done in accordance with all applicable International

Code Council (ICC) Codes (e.g. International Building Code (IBC), International Plumbing Code (IPC)), NFPA 70 (National Electrical Code®) and NFPA 101 (Life Safety Code®), as well as other applicable State or local regulations. In the event of a conflict, the most stringent laws, codes, and regulations shall apply.

8.2 Safety Standards: Contractor shall adhere to Occupational Safety and Health Administration

(OSHA) 29 CFR 1910 and 1926, as well as other applicable DOI, USFWS, State and local regulations. In the event of a conflict, the most stringent laws, codes, regulations, standards, and provisions shall apply. Refer to FAR Clause 52.236-13 for additional

9.0. INSPECTION AND ACCEPTANCE.

9.1 Inspection and acceptance will be determined by the USFWS. Refer to FAR Clause 52.246-

12 for additional information.

9.2 The Work is subject to observation and inspection by the USFWS and other authorities with jurisdiction.

9.3 Acceptance of the work is contingent on compliance with the requirements set forth in the specifications, drawings, and other documents awarded with (or referenced by) the contract for this project.

9.4 Review and approval of all construction activities by Refuge Manager is required for completion. A Tribal Representative may be present during active ground disturbing work on site to monitor possible disturbance of existing or unknown archeological sites or specimens. Refuge is responsible for Cultural Resource “Section 106” requirements.

10.0. FINAL WALK THROUGH.

10.1 Submit a preliminary list of unfinished work and notify the USFWS at least ten (10) calendar days prior to the anticipated date of completion of unfinished work.

10.2 The USFWS will perform the final walk through as promptly as practicable.

10.3 The time required for such walk through and for making any corrections as a result thereof shall be included in the contract performance time.

10.4 The Contractor’s representative responsible for the work shall be present at the final walk through.

11.0 CLOSEOUT DOCUMENTS.

11.1 Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

11.2 After completion of the work and prior to final payment, submit a Release of Claims

(Form DI-137 provided by the Contracting Officer), properly executed by the Contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release.

12.0. INVOICE AND PAYMENT.

12.1 General: Contractor shall not invoice between September 20th and October 20th, due to the seasonal financial system closure.

12.2 Progress Payments: Monthly progress payments shall be invoiced and submitted in accordance with Clause 52.232-70. Invoices shall reflect the actual work performed at the time of submission. Prior to submitting invoices, they shall be sent to the COR for review and approval / disapproval.

12.3 Final Payment: Final payment shall be invoiced and submitted in accordance with Clause 52.232-70. Prior to submitting the final invoice, Contractor shall have submitted all closeout submittals. In addition, Contractor shall have been provided an approval by the USFWS stating all deficiencies have been corrected.

13.0. GOVERNMENT AVAILABILITY.

13.1 Government is available Monday thru Friday from 7:30 AM to 4:00 PM (Pacific Daylight

Time), excluding Federal Holidays. Availability outside those dates / hours shall be coordinated with the Refuge at least two business days in advance.

13.2 Work shall be performed during work hours agreed to by the Refuge and Contractor.

14.0. WORK HOURS.

14.1 Conduct work Monday through Friday during daylight hours upon proper notification to the

Refuge manager, favorable Weather / Field Conditions, and USFWS Staff Availability.

Summer months between July and September are most favorable for this project given overall dryer conditions. Work is not permitted on federal holidays or on other days without prior consent of the Refuge Manager

14.2 Weekend work shall be Approved / Disapproved by the Refuge Manager. It is anticipated, Weekend Work will not be permitted.

14.3 USFWS escort required unless previously arranged with the Service.

Points of Contact

Administrative:

First Name, Last Name Contracting Officer 911 NE 11th Avenue Portland, OR 97232 Email Phone Number

Technical Coordinators:

Kate Iaquinto, Refuge Manager US Fish and Wildlife Service Bandon Marsh NWR 83673 North Bank Lane Bandon, Oregon 97411 Phone: 541-347-1470 Fax: 541-347-9376 Email: kate_iaquinto@fws.gov

Zach Spruell, COR U.S. Fish and Wildlife Service 911 NE 11th Avenue Portland, Oregon 97232 Phone: 503-231-2047 Email: zach_spruell@fws.gov

Nick Valentine, Archeologist US Fish and Wildlife Service Region 1 Cultural Resources Team 20555 SW Gerda Lane Sherwood, Oregon 97140-8306 Phone: 503-625-4377 Email: nick_valentine@fws.gov

All Questions and Inquiries Requesting Information shall be reduced to Electronic Email and submitted directly to the Contracting Officer.

LIST OF ATTACHMENTS

Bid Form – Schedule of Prices.

Statement of Work.

Concept Drawings.

Photographs of Existing Structure to be Demolished, Removed, and Disposed off of Government Property.

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