A04_SOW-BANDON.pdf

Statement of Work Bandon Marsh NWR Bunkhouse HVAC Replacement

U.S. Fish and Wildlife Service

1. GENERAL

This project is for the removal and replacement of the existing bunkhouse HVAC unit at Bandon Marsh NWR in Bandon, OR. The U.S. Fish and Wildlife Service owns and operates the bunkhouse located at 83625 North Bank Ln, Bandon OR, 97411. The Bandon Marsh NWR Bunkhouse is a critical facility to the operations of the refuge. The bunkhouse provides housing for U.S. Fish and Wildlife Service staff, interns and visiting researchers, enabling them to conduct work in direct support of refuge goals and objectives. Maintaining the HVAC unit in the bunkhouse is critical for the comfort of bunkhouse occupants and for the long-term maintenance of the building. The current HVAC unit is 20 years old and does not provide adequate climate control for the facility. This project includes removal and disposal of the existing HVAC unit, installation of a new HVAC unit, all necessary materials, and labor.

2. SCOPE OF WORK

A. Full removal of the existing Lennox outdoor heat pump and indoor air handler.

B. Installation of a new heat pump and indoor air handler (HVAC unit or unit) and associated ductwork, controls, and components to provide the facility with climate control. The 1,900 sq foot facility requires a HVAC unit capable of providing both heating and air conditioning for the facility. Installation of the new unit should be in the same footprint as the existing unit.

C. Work shall include installing new duct work if required, flue pipe, gas line, drain lines, disconnects, and associated electrical work as required to be consistent with current code.

Existing ductwork and controls are in good operational condition. Contractor shall upgrade only those components that require upgrade for compatibility with the new unit. All existing ducts shall be cleaned at the completion of the project.

D. Existing unit shall be replaced with a new unit rated at 16 SEER with a 2-stage compressor

(single stage compressor not acceptable). The new unit shall be fully operational, programmed, and running at the completion of the project. Unit installation, and all electrical upgrades are required to ensure code compliance in accordance with the latest National Electrical Codes.

Due to the proximity of coastal salt environment, contractor shall select corrosion and rust resistant components where applicable.

E. Contractor shall be responsible for HVAC unit selection. HVAC unit and all components shall be installed by licensed professionals and comply with applicable Federal, State, and local HVAC codes and standards. Selected unit shall have a local authorized service provider. The contractor shall provide a list of contact info for manufacturer certified service providers within 2 hours or 100 miles of the refuge by road. Future warranty and service work must be provided within 72 hours of notification of the problem.

F. Replacement HVAC unit shall include Quality components, historical durability ratings of 18-

25 years with proven past performance, and a parts warranty of no less than 10 years. The USFWS is seeking a replacement unit that is in the “best performance” category.

G. HVAC unit shall be sized to allow for the use of up to MERV-13 rated 4” filters with easy access to filter replacement. Fan upgrades to accommodate this increase filter requirement shall be included as part of this task. Contractor shall provide 8 MERV-13 rated filters as part of this task at the completion of the project.

H. Contractor shall balance the unit to ensure there is enough airflow to each room, adjust dampers and fan speed as needed.

I. Contractor shall apply and complete any/all energy rebates for the proposed unit.

J. Contractor shall provide USFWS site manager with demonstration and training on how to operate and maintain the new unit.

K. The facility may be occupied during all phases of the project so the contractor’s construction plan shall be limited on the number of days the units can be in-operable. Contractor shall be allowed to work weekend days and other hours with prior coordination to complete the installation if it minimizes unit downtime for building occupants.

L. Old equipment and debris from the installation must be disposed of legally by the contractor.

Verification of legal disposal is required (ie. Dump tickets or waste manifest).

3. PERIOD OF PERFORMANCE

Work shall commence on January 15, 2027. All work shall be completed no later than February 14,

4. DELIVERABLES

A. Removal and disposal of existing HVAC unit B. Installation of new HVAC units and associated components C. Unit shall be professionally labeled to include disconnects D. Daily reports to Refuge Manager (completed on days during active construction) E. Submittals for unit components (PDF format) F. Electronic set of drawings (PDF format) G. Copy of O&M manuals specific to the units installed (PDF format) H. Copy of letter stating all components were installed in accordance with applicable codes, standards, and design. (PDF format) I. Copy of all warranties (PDF format) J. Onsite unit training to Refuge Manager

5. INSPECTION AND ACCEPTANCE

The work shall be done in accordance with all applicable federal, state and local codes and manufacturer’s warranty requirements for this type of work. The work shall be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in CFR 52.246- 12, “Inspection of Construction”.

Review and approval of all construction activities by Bandon Marsh National Wildlife Refuge, Refuge Manager is required for completion. No ground disturbing activities will be permitted as part of this project and there are no Cultural Resource Section 106 requirements.

6. GOVERNMENT FURNISHED EQUIPMENT

Reuse existing materials when possible. Make repairs to these items if needed and return them to good and safe condition as part of this scope of work.

USFWS will make available any historical related documents, which may be in their possession. If suitable USFWS water, electric, or other utility is present at the site, it may be used for construction purposes at no cost, only if it does not adversely affect the operations of the station and field station agrees to permit use. The Contractor shall provide and remove any temporary connections required.

7. PROJECT LOCATION and AVAILABILITY:

Project is located at U.S. Fish & Wildlife Service Bandon Marsh NWR Bunkhouse, 83625 N Bank Ln, Bandon OR, 97411. Conduct work Monday through Friday during daylight hours and favorable weather/field conditions upon proper notification to the Refuge Manager and USFWS staff availability. Work is not permitted on federal holidays or on other days without prior consent of the Refuge Manager. Additional hours outside normal work hours may be requested in writing and are subject to approval by the Refuge Manager and the Contracting Officer. Contractor shall notify the Contracting Officer’s Representative a minimum of seven (7) days prior to arrival on-site and/or needing access to any of the buildings.

Staging Area will be provided upon request (approved by Refuge Manager). A PRE-BID MEETING shall be held on on-site prior to bid closing date. It is strongly encouraged that all prospective bidders attend.

8. TECHNICAL COORDINATOR

Alexandra Cook, Refuge Manager US Fish and Wildlife Service Bandon Marsh National Wildlife Refuge 83673 North Bank Lane Bandon, OR 97411 Mobile: (541) 270-7811 Email: Alexandra_cook@fws.gov

8a. CONTRACTING OFFICER

Tiffannie Pannell Phone: (703) 468-8281 Email: tiffannie_pannell@ios.doi.gov

All inquiries requesting information should be in writing via e-mail to the Contracting Officer.

9. LIST OF ATTACHMENTS

1. Bid Sheet

2. Photos of existing HVAC unit

3. Design Plans for Bandon Marsh bunkhouse