A04_SOW_1170224.pdf

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Last Updated 5/3/2025

STATEMENT OF WORK

Generator Annual Preventative Maintenance

Service

Southeast Watershed Research Unit 2747 Davis Road

Tifton, Georgia 31793

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1. PROJECT INTRODUCTION

1.1. PROJECT TITLE

TIFTON - Annual Preventative Maintenance for Location Backup Generators

1.2. PROJECT BACKGROUND AND PURPOSE

The USDA, Agricultural Research Service (ARS), Southeast Watershed Research Unit’s mission is to develop the scientific understanding and associated technologies of watershed systems essential to maintaining/enhancing the environmental and natural resource base upon which a viable, sustainable, and productive agricultural economy depends.

The objective for this project is to provide Preventative Maintenance for seven backup generators utilized by the location to accomplish their mission.

2. SCOPE AND OBJECTIVES

2.1. DESCRIPTION OF WORK

The Contractor must furnish all personnel, equipment, tools, materials, supervision, and quality control necessary to provide preventative maintenance service in accordance with the manufacturer’s guidelines.

Units covered by this Statement of Work:

Kohler KG40 GM102292-GA4 S/N: 33MDGMHC0015 Kohler KG45 GM102292-GA3 S/N: 33MFGMHC0006 Kohler KG40 GM102292-GA4 S/N: 33MDGMHC0014 Kohler KG50 GM 102292-GA2 S/N: 33MGGMHC0013 Cummins C36 N6 S/N: H220121236 Cummins C20 N6 S/N: G220115162 Generac RG03224GNAX S/N: 3006844759

The Contractor must:

Generator Preventative Maintenance Change engine oil and filter(s) Air filter replacement Record lube oil pressure Air cleaners - check/oil for element Clean crankcase breather Check for fuel leaks Record coolant level and mixture Change fuel filter Record coolant temperature Check exhaust system for leaks

Check belt tension and condition Check battery specific gravity, electrolyte level and clean connections

Change water filter(s) Check battery charger operation Check ductwork for defects Inspect ignition wiring, if equipped

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Check block heater operation Check ignition timing, points and plugs, if equipped

Check coolant hoses and connections Battery Replacement as needed Check for oil/coolant leakage Coolant removal and replacement Belt and Hose replacement as required Radiator hose and fitting replacement Thermostat replacement Fuel sampling Oil sampling Load bank testing Antifreeze sampling Transfer Switch Testing

Transfer Switch Preventative Maintenance

De-energize the engine start signals Inspect arc shields for proper installation and condition

Check interior of transfer switch cabinet

With the customer’s consent, inspect emergency and main contactors (contactors on non-bypass switches will necessitate operation of transfer switch in the bypass side of switch only)

Clean control board areas and relay cases, check for loose or missing relays Inspect control contacts

Check control wiring connections and wire bundle runs for abrasions

Lubricate necessary moving parts with manufacturer’s recommended lubrication where applicable

Bypass switches will be placed in bypass to inspect main contacts by means of placing bypass to the preferred source (utility) and placing the auto part of the switch disconnect and removing from the ATS cabinet

Test all lights and note which need replacement

Indicate deficiencies and recommend repairs

Inspect mechanical and electrical interlocks where applicable Re-energize the engine start signals

Inspect timing functions and record if possible

Initiate bypass switches in test mode Non-bypass switches will not be actuated unless authorized

Thermal imaging of ATS only

2.2. The Contractor will verify all dimensions and site conditions prior to beginning work. No Government equipment will be available for use by the Contractor. The Contractor must provide their own restroom facility.

2.3. LOCATION OF WORK

The project is located at/in the vicinity of 2747 Davis Road, Tifton, Georgia 31793

2.4. PRE-BID SITE VISIT

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Interested vendors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The purpose of a site visit is to observe conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents detail definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

3. PROJECT SCHEDULE

3.1. This is an annual preventative maintenance project that will commence directly after and extend 365 days from the date of the Notice to Proceed (NTP).

3.2. The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

3.3. The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion. No extension of the period of performance may be given without the written authority of the CO.

3.4. Project work hours are 7:00 am and 4:00 pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

4. GENERAL REQUIREEMENTS

4.1. PERMITS

No known permits required.

4.2. SAFETY

The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (Plan) in industry recognizable format to the COR within seven (7) days of contract award.

The Plan must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the Plan before issuance of the NTP.

4.3. QUALITY CONTROL

Provide quality control to ensure that all components of project work meet the

Solicitation Number and Project Title Page 5 of 7 requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

4.4. PROTECTION OF WORK AND PROPERTY/SAFETY REQUIREMENTS

4.4.1. The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

4.4.2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

4.4.3. Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

4.4.4. The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

4.4.5. The Government will not furnish any labor or equipment to unload or move materials or supplies.

5. UTILIZATION OF BIOBASED PRODUCTS

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov.

6. HAZARDOUS MATERIAL

The SEWRU Generators are not suspected to contain asbestos containing materials. Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not

Solicitation Number and Project Title Page 6 of 7 occur, or that materials other than, or proportions different from those indicated may not exist. The Contractor must include costs for hazardous materials assessment in the quote. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

7. DISPOSAL OF REMOVED MATERIALS AND DEBRIS

7.1. The Contractor must dispose of removed, materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

7.2. Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

7.3. Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

7.4. Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

7.5. The contractor should make every effort to recycle as much of the construction debris as possible.

7.6. Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

7.7. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

8. TEMPORARY FACILITIES

There are no temporary facilities available to the contractor for this project.

9. CLEANUP

The work area must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

10. SUBMITTALS

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Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the EPM, COR, and Contracting Specialist. Electronic submittals are acceptable, otherwise three (3) written submittals are required.

10.1. Project Schedule within fourteen (14) calendar days of award (see Section 3.2).

10.2. Plan within seven (7) days of award (see Section 4.2).

10.3. Any additional material, including shop drawings and specifications, used on this project.

11. INSPECTION AND ACCEPTANCE

A government representative will inspect and approve the work performed on this project.

The Contractor must schedule inspection a minimum of three (3) days in advance, in writing, to the COR and CO.

12. FINAL PAYMENT/CONTRACT CLOSEOUT

The following documents are required prior to final payment (other documents may also be required): Release of Liens, Release of Claims, Employee Payroll\Timesheets, and Invoice.