A04_MAVA_FY25_revised_Carpet_Replacement_SOW.pdf

STATEMENT OF WORK

REPLACE FIRST FLOOR REPRODUCTION CARPETS, LINDENWALD

MARTIN VAN BUREN NATIONAL HISTORIC SITE

KINDERHOOK, NY

Project Description

The National Park Service (NPS), Martin Van Buren National Historic Site (MAVA) has a requirement to replace carpeting throughout the first floor of historic Lindenwald. Martin Van Buren National Historic Site is located in Kinderhook, Columbia County, New York. The site is the location of Martin Van Buren’s post-presidential home and is operated as a historic house museum restored to c.1850. The location of the carpet for this contract is in areas of public access, and the rooms where it is located consist of original and period furnishings throughout.

The location of the carpet to be reproduced and replaced for this contract is on the first floor in the main hall, which is used as a dining room, the main stairwell, the formal parlor and breakfast room, and the library (Figure 1). The current carpets are reproduction carpets installed in the 1980s. main hall and stairwell share one pattern, the breakfast room and parlor use a second pattern, and the library is a third pattern. The NPS wishes to replace all three carpets with synthetic fiber carpets reproduced to match the pattern of the original mid-19th century carpets.

Description of the Historic Carpets

The current reproduction carpets in all three areas are wool wall-to-wall loop pile, which were created based on the original carpets located in the museum collection. The pattern varies between each area (see Figures 2-11). In the main hall, the carpet has approximately seven colors in the pattern and includes a border around the entire room and along the matching stairwell runner. In the parlor and breakfast room, the carpet pattern has approximately six colors and does not have a separate border. In the library, the carpet pattern has approximately six colors and does not have a separate border. The pile height is .168 inches on all three carpets. The existing reproduction carpets do not have any underlayment and are installed using tack strips.

Description of Work

Utilizing information from the current reproduction carpeting as well as the original 19th century carpets within the museum collection, the Contractor shall manufacture custom color synthetic carpets to replicate the original carpets as close as possible. Carpet must demonstrate test results with very low emissions of VOCs. (See National Park Service, Conserve-O-Gram Number 1/11, “Selecting Carpets and Floor Coverings for Exhibit Galleries and Visitor Centers” attached). Edges of the carpet must conform to the contours of the room as the original carpet. Below are the tasks associated with this work.

1. The Contractor shall perform a site visit. The Contractor shall take precise measurements and gather necessary information from existing reproduction carpets and/or original carpeting to ensure accurate reproduction of style, color, and pattern.

2. The Contractor shall manufacture and deliver samples of reproduction carpets for submission to the NPS. The NPS shall approve all samples before full manufacture of carpeting.

3. The Contractor shall deliver samples of proposed underlayment for carpeting. The NPS shall review approve all samples.

4. The Contractor shall manufacture the full reproduction carpets and agree upon a removal and installation schedule with the NPS.

5. The Contractor shall remove and dispose of the existing carpet, underlayment, and any other debris within the project area. If the carpet is able to be recycled, the contractor shall do this and provide the park with documentation. If a dumpster is being delivered, wooden boards will need to be placed under the dumpster wheels to prevent damage to the existing landscape.

6. The Contractor shall clean the removed area using HEPA filtration vacuums after removal of existing carpet.

7. The Contractor shall deliver and install the new reproduction carpets and underlayment. Carpet and underlayment shall be installed using tack strips. Installation shall make use of existing installation methods to the greatest extent possible. Adhesives shall not be used on stair treads without written permission from the MAVA resource manager.

a. If the contractor uses a subcontractor service for installation, the subcontractor and their qualifications and previous completed projects with similar scopes of work must be identified and submitted for NPS approval.

8. Installation requires that the contractor use HEPA filtration vacuums at the completion of installation to remove heavy deposits of lint.

Site Visit (RSVP)

A site visit is highly recommended to ensure accurate measurements and to fully understand installation requirements. To make an appointment, contact Mike Wasko at mike_wasko@nps.gov and Jared Muehlbauer at jared_muehlbauer@nps.gov.

General Stipulations

• All work must be scheduled and performed during regular business hours, 7am-5pm, Monday – Friday. No work or entry into Lindenwald is permitted without the presence of NPS staff.

• Lindenwald is open to the public between May and October of every year. Project components that involve on site work shall take place during the off season (November 1st, 2025 – April 30th, 2026 or November 1st 2026 – April 30th 2027). Bids shall schedule on site work to remove, deliver, and install carpeting to take place between these dates. Site visits to take measurements or gather color and carpeting specification information may take place during any time of the year, in coordination with MAVA staff.

• The Contractor shall repair all damage incurred by the Contractor or any subcontractors during the work. All repairs shall be made in kind, and repair methods and materials shall be approved in writing by the NPS. Work is taking place within a structure on the National Register and contain museum objects, wallpapers, and structural elements. All care must be taken to prevent and avoid any damage to walls, wall finishes, doorways, and other building or furnishing elements.

• All extension cords must be inspected/approved before use within Lindenwald to eliminate the chance of fire. At the end of each workday, all electric tools/lights/chargers, etc. must be unplugged from their outlets.

• Food and drink are not permitted within Lindenwald, with the exception of water in sealable containers.

• The NPS shall be responsible for the removal and protection of all furnishings within the project area rooms prior to on site work by the Contractor.

• No work is to be performed on Federally observed holidays:

GOVERNMENT HOLIDAYS:

· New Year’s Day………………………………………… January 1

· Martin Luther King’s Birthday…………………………. 3rd Monday in January mailto:mike_wasko@nps.gov mailto:jared_muehlbauer@nps.gov

· President’s Day…………………………………………. 3rd Monday in February

· Memorial Day……………………………………………Last Monday in May

· Juneteenth………………………………………………...Jun 19th

· Independence Day………………………………………..July 4th

· Labor Day……………………………………………… 1st Monday in September

· Columbus Day……………………………………………2nd Monday in October

· Veteran’s Day……………………………………………November 11

· Thanksgiving Day………………………………………. Last Thursday in November

· Christmas Day………………………………………........December 25

· Any other day designated by the President as a national holiday. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

Quote Submission

1. Product Samples. Submit a quality and color sample of the proposed carpeting material, reflecting the surface quality, pile height, and pile density.

2. Dyed yards (poms) representing the best color match to the original carpets that will be used to manufacture the new carpet. The NPS is interested in utilizing synthetic yards with as little sheen as possible to match the look of wool as closely as possible.

3. Detailed description of the material and how it meets the required specifications (fiber content, absence of back coatings, weight, IAQ test results and/or certification.)

4. Project schedule, including site visits, submittals (artwork, fiber content, samples, approvals, etc.), and delivery and installation.

5. Detailed description of the installation process.

6. Product specifications and Safety Data Sheets for carpet and proposed underlayment.

7. Installation personnel (or subcontractors) and their qualifications and past performance.

8. Price

Project Orientation

The NPS shall designate a Contracting Officer (CO) for this project. Approval of changes in the work that might result in adjustments in cost to Government and/or Contract time, and the approval of payment requests are reserved for the Contracting Officer. The acceptance of any change affecting price, terms, or delivery by the Contractor without the specific approval of payment requests, is reserved for the Contracting Officer.

Jared Muehlbauer, Martin Van Buren NHS (MAVA) Archeologist shall serve as the COR for this project.

He shall serve as the primary point of contact regarding this scope and shall serve as primary reviewer for project submittals. The COR must be included or copied on all conversations or emails exchanged subject to this contract. The contract must be conducted according to the terms and conditions of this scope unless prior written arrangements are made with the CO and COR. All scheduling and project logistics shall be coordinated with the COR, and/or other park personnel as designated by the Superintendent.

Contracting Officer (CO)

Contract Administration Contracting Officer (CO) responsible for this order:

Matthew Keith National Park Service Email: matthew_keith@nps.gov

Contract Administrator (CA) responsible for administering this order:

Purchasing Agent responsible for this order:

Linda Richardson National Park Service, Contracting Operation (ConOps) East New York Major Acquisition Buying Office (NY-MABO) Staten Island, NY 10305 Email: linda_richardson@nps.gov

Contracting Officer’s Representative (COR)

Jared Muehlbauer Martin Van Buren National Historic Site jared_muehlbauer@nps.gov

(518) 755-8759

Primary Points of Contact (POCs)

Michael Orapello Martin Van Buren National Historic Site michael_orapello@nps.gov

(518) 929-3626

Michael Wasko Martin Van Buren National Historic Site mike_wasko@nps.gov

(518) 764-2083

Evaluation Factors

1. Technical Capability

2. Past Performance – Examples of past projects of similar size and scope, and references.

3. Price

Project Areas within Lindenwald

Figure 1 Project Areas within first floor plan of Lindenwald. Different colors denote different carpet patterns.

General Measurements of the Areas to be carpeted

Figure 2 General measurements of work areas

Main Hall Specifications and Photos

Figure 3 Main Hall and Staircase Dimensions

Figure 4 Main Hall and Staircase Carpet Pattern Detail

Figure 5 Main Hall and Staircase General Room Photos

Parlor and Breakfast Room Specifications and Photos

Figure 6 Parlor and Breakfast Room Dimensions

Figure 7 Parlor and Breakfast Room Carpet Pattern Detail (no border)

Figure 8 Parlor and Breakfast Room General Room Photos

Library Specifications and Photos

Figure 9 Library Carpet Dimensions

Figure 10 Library Carpet Pattern Detail (no border)

Figure 11 Library General Room Photos