A04-Cody_Security_System_Repairs_SOW_20260601.pdf

Bureau of Land Management

Cody Field Office

CYFO Security System Repairs

Statement of Work for

Technical Repair Services

June 2026

0.0 Contents

1.0 General

1.1 Introduction

1.2 Objectives

1.3 Scope of Work

1.4 Period of Performance

1.5 Place of Performance

1.6 Hours of Operation

1.7 Federal Holidays

1.8 Applicable Documents

2.0 Specific Requirements

2.1 System Support

2.2 Card Reader Installation

2.3 Controller and Infrastructure

2.4 Software, Programming, and System Configuration

2.5 Testing and Verification

2.6 Documentation and Reporting

2.7 Coordination Requirements

3.0 Deliverables

3.1 Deliverables Summary Table

3.2 Draft and Final Deliverable Review Timelines

4.0 Meetings

4.1 Post-award Kickoff Meeting

4.2 Intermittent Project Status Reviews

5.0 Required Travel and Other Direct Costs

5.1 Travel Not Authorized

5.2 Other Direct Costs (ODCs)

6.0 Government Furnished Property/Equipment/Information

6.1 Government Furnished Property (GFP)

6.2 Government-Furnished Facility Access

6.3 Government-Furnished Information (GFI)

6.4 Government-Furnished Utilities and Workspace

6.5 Inspection and Responsibilities

7.0 Special Instructions

7.1 Contractor Personnel Security Requirements

7.2 Safety and Security Requirements

7.3 Access to Government Systems and Information

7.4 Installation Constraints and Coordination Requirements

7.5 Protection of Government Property and Facilities

7.6 Prohibition of Unauthorized Public Release

8.0 Glossary and Acronyms

8.1 Definitions

8.2 Acronyms

CYFO Security System Repairs Page 4 of 14 Technical Repair Services SOW

Statement of Work for Technical Repair Services

1.0 General

1.1 Introduction

The Bureau of Land Management (BLM) Cody Field Office requires technical maintenance services to repair and upgrade its security systems. This includes replacement of controller boards, installation of FICAM-compliant card readers, integration with Identiv’s Velocity software, and comprehensive testing to ensure optimal functionality and enhanced security.

1.2 Objectives

1.2.1 Replace SNIB and RREB boards in the security system controller and install/integrate five (5) FICAM-compliant Keypad Contact Readers to enhance security at three building access points and two ware yard gates.

1.2.2 Ensure successful integration with the existing Identiv Velocity access control system.

1.3 Scope of Work

The Contractor must provide all labor, materials, tools, transportation, supervision, and technical expertise required to:

1.3.1 Confirm diagnosis and solution for door access issues.

1.3.2 Replace RS-485 Reader Expansion Board (RREB).

1.3.3 Replace Secure Network Interface Board 3 (SNIB3).

1.3.4 Test and program all replaced components.

1.3.5 Install five (5) FICAM-compliant uTrust TS SC Keypad Contact Readers (or approved equal).

1.3.6 Integrate new card readers with Identiv’s Velocity software.

1.3.7 Enhance security at specified access points (3 building locations, 2 ware yard gates).

1.3.8 Conduct comprehensive testing to ensure all card readers function optimally with the existing security system.

1.4 Period of Performance

The contractor must complete the installation and software integration within 90 days from the date of award.

1.5 Place of Performance

Cody Field Office, 1002 Blackburn Street, Cody, WY 82414

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1.6 Hours of Operation

Normal work hours are 8:00 a.m.–4:30 p.m., Monday–Friday. Flexible hours to allow disruptive work activities to be performed outside of normal duty hours may be allowed between 7:00 a.m.

and 7:00 p.m. without a formal written request, provided the on-site Government representative grants verbal approval prior to the start of the activity.

After-hours work or activities requiring utility disruptions must be coordinated with the

Government and require written approval in advance. The Contractor must provide notice forty-eight (48) hours before any interruption in any utility. No utility shutdown may occur without

Government authorization.

1.7 Federal Holidays

The Contractor is not required to perform work on federal holidays. Refer to the U.S. Office of

Personnel Management’s website at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for the current schedule.

1.8 Applicable Documents

1.8.1 BLM Facility Security Plans (post-award)

1.8.2 OEM documentation for Identiv system (post-award)

2.0 Specific Requirements

2.1 System Support

The Contractor must perform all installation, wiring verification, programming, integration, and testing activities required to complete the repairs described in Section 1.

2.2 Card Reader Installation

The Contractor must:

2.2.1 Install Government‑designated FICAM‑compliant card readers and associated hardware.

2.2.2 Install all readers at locations identified by the COR.

2.2.3 Utilize existing wiring previously pulled from the control panels to each reader location, verifying proper termination and continuity prior to installation.

2.2.4 Mount, connect, and physically secure all readers in compliance with OEM and BLM requirements.

2.3 Controller and Infrastructure

The contractor must

2.3.1 Ensure all newly installed devices are properly connected to the existing access‑control infrastructure.

2.3.2 Verify proper RS‑485 communication pathways and ensure compatibility with system controller hardware.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

CYFO Security System Repairs Page 6 of 14

2.3.3 Confirm that all wiring integrity meets OEM specifications and correct any deficiencies discovered during verification.

2.4 Software, Programming, and System Configuration

The Contractor must:

2.4.1 Update Identiv’s Velocity software to recognize, manage, and fully integrate the newly installed card readers.

2.4.2 Program access levels, schedules, permissions, and required configurations for each new access point.

2.4.3 Ensure programming supports proper device operation; functional verification will occur under Section 2.5.

2.4.4 Coordinate with the COR before making any configuration changes that may impact system availability.

2.5 Testing and Verification

The Contractor must:

2.5.1 Conduct comprehensive testing of all newly installed components, including badge‑read tests, system communication, alarm inputs, and controller responses.

2.5.2 Confirm that all installed card readers operate seamlessly within the existing security system architecture.

2.5.3 Document all test results and any corrective actions taken.

2.5.4 Provide confirmation that system performance meets contract requirements.

2.6 Documentation and Reporting

The Contractor must submit documentation to the COR in accordance with Section 3

(Deliverables).

2.7 Coordination Requirements

The Contractor must:

2.7.1 Coordinate site access and schedules with the COR.

2.7.2 Minimize operational disruptions during installation.

2.7.3 Notify the COR prior to any activity that may affect system availability.

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3.0 Deliverables

Timely submission of deliverables and reports is essential for successful completion of this requirement. All deliverables must be prepared and submitted as specified in this section. The

Contractor must deliver all reports electronically to the COR unless otherwise directed by the

Contracting Officer.

All information and data gathered, created, or derived under this contract are considered

Government property. Public release restrictions are described in Section 7.

The table below provides a complete listing of all deliverables required under this contract.

3.1 Deliverables Summary Table

Deliverable Description / Content

Requirements Format

Due Date /

Frequency Recipient

Installation

Work Summary

Report

Summary of installation activities performed. Include photos where applicable.

Electronic

(PDF)

Within 10 business days after project completion

COR

Software

Update

Confirmation

Documentation that the Velocity software database was updated to add and manage all installed readers. Identify version, impacted devices, and validation steps.

Electronic

(PDF)

Submitted with

Programming &

Configuration

Report

COR

Functional

Testing Report

Results of all functional tests, including badge reads, access-denial tests, tamper response, gate/door operation, and alarm reporting. Identify any issues discovered and corrective actions taken.

Electronic

(PDF)

Within 10 business days after project completion

COR

Updated

Inventory List

Updated inventory of all newly installed components (model, serial number, location, operational status).

Electronic

(PDF /

Excel)

Within 10 business days after project completion

COR

System

Configuration

Change Log

Log of all configuration changes to existing controllers, panels, or software databases. Must include reasons for changes and observed impacts.

Electronic

(PDF)

Within 10 business days after project completion

COR

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Deliverable Description / Content

Requirements Format

Due Date /

Frequency Recipient

As-Built

Updates (if applicable)

Updated drawings or diagrams showing wiring confirmation, device locations, and connectivity.

Electronic

(PDF)

Within 10 business days after project completion

COR

Final Project

Completion

Package

Consolidated binder of all deliverables: installation report, wiring verification, programming report, testing documentation, final inventory, as-built updates, and configuration logs.

Electronic

(single

PDF)

Within 10 business days after project completion

COR &

CO

3.2 Draft and Final Deliverable Review Timelines

The following review cycle applies:

3.2.1 The Government will review deliverables within five (5) days of receipt.

3.2.2 If changes are required, the Contractor must deliver revised deliverables within five (5) days after receiving Government comments.

4.0 Meetings

4.1 Post-award Kickoff Meeting

Within 10 business days of contract award, the Government will conduct a post-award kickoff meeting at a time and location coordinated with the COR.

4.2 Intermittent Project Status Reviews

At the discretion of the Government, periodic project status reviews may be conducted as needed and scheduled by the COR.

5.0 Required Travel and Other Direct Costs

5.1 Travel Not Authorized

The principal place of performance for this project is the BLM Cody Field Office and associated site access points. Accordingly, reimbursable travel and per diem expenses are not authorized under this contract. Any travel necessary to complete the installation, configuration, and testing work must be included in the Contractor’s fixed price and will not be separately reimbursed.

Any exception must be approved by the Contracting Officer.

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5.2 Other Direct Costs (ODCs)

Reimbursable Other Direct Costs (ODCs) such as travel, shipping, reproduction, equipment rental, or subcontractor expenses, are not authorized. All such costs must be fully incorporated into the Contractor’s fixed price.

All such costs must be included in the Contractor’s fixed price.

6.0 Government Furnished Property/Equipment/Information

The Government will furnish certain property, facility access, and information required for performance. Items are furnished as‑is; the Contractor must inspect them prior to use and notify the COR of concerns.

6.1 Government Furnished Property (GFP)

The following items will be made available to the Contractor for the purpose of installation, testing, and configuration associated with the access-control upgrades:

Item Description Manufacturer /

Model Quantity Condition Notes

Existing Identiv controllers and associated control panels

Identiv Velocity

(system) As-is

For system integration, software updates, and reader database configuration

Pre-installed wiring from control panel to each reader location

N/A 5 wire runs As-is

Contractor must verify wiring integrity prior to installation

Existing building infrastructure, junction boxes, and conduit

Various As installed As-is

Provided for mounting and routing of device connections

The Government is not furnishing hardware, equipment, or replacement devices for this project.

All card readers, mounting equipment, tools, and installation materials must be provided by the

Contractor.

6.2 Government-Furnished Facility Access

The Contractor must coordinate all access with the COR. Permanent access credentials will not be issued; escorts are required in restricted areas.

The Government will provide the Contractor with escorted access to:

6.2.1 Cody Field Office building interior (3 reader installation locations).

6.2.2 Ware yard access gates (2 installation locations).

6.2.3 Communications rooms, as required for access‑control panel work.

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6.3 Government-Furnished Information (GFI)

The Government will furnish the following information necessary for successful system installation and configuration:

6.3.1 Existing access‑control system configuration data.

6.3.2 Controller and panel layout information.

6.3.3 System architecture diagrams or device maps (when available).

6.3.4 Applicable BLM security policies and facility access procedures.

GFI is for contract use only.

6.4 Government-Furnished Utilities and Workspace

The Government may provide:

6.4.1 Access to electrical outlets.

6.4.2 Limited workspace for staging tools and equipment.

6.4.3 Temporary access to IT network ports only when approved by BLM IT staff.

No long‑term storage or permanent workspace is provided.

6.5 Inspection and Responsibilities

6.5.1 The Contractor must maintain accountability for all Government‑furnished access, information, and facilities while in use.

6.5.2 Any loss, damage, or misuse of Government property attributable to Contractor personnel may result in reimbursement to the Government.

7.0 Special Instructions

7.1 Contractor Personnel Security Requirements

The Contractor must comply with all BLM facility access, escort, and identification procedures.

7.1.1 All personnel must check in at the Cody Field Office reception area upon arrival and obtain a visitor access badge.

7.1.2 Visitor badges must be visibly displayed while onsite and returned upon departure.

7.1.3 Escorts are required in all restricted or secure areas.

7.1.4 No permanent credentials will be issued.

The Contractor must notify the COR in advance if escorted access is unavailable or if entry restrictions prevent scheduled work.

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7.2 Safety and Security Requirements

The Contractor must conduct all work in a safe manner consistent with BLM facility requirements, federal safety guidelines, and OEM installation practices.

7.2.1 Tools, equipment, and wiring must be secured to prevent hazards.

7.2.2 Work must not affect building security systems without prior coordination with the COR.

7.2.3 Alarms or security devices must not be disabled, bypassed, or reset without COR approval.

Any incident involving safety hazards, unexpected outages, or inadvertent alarms must be reported to the COR immediately.

7.3 Access to Government Systems and Information

The Contractor will be provided temporary access to Government‑furnished system information required to configure the Identiv Velocity platform.

7.3.1 System access will be supervised by COR‑designated personnel.

7.3.2 No system passwords, credentials, or configuration files may be removed from

Government facilities or copied without COR approval.

Government‑furnished information shall be used solely for performance of this SOW.

7.4 Installation Constraints and Coordination Requirements

To minimize disruption to BLM operations:

7.4.1 All work must be coordinated with the COR prior to commencement.

7.4.2 Installation activities that may affect building access, ware yard gate operation, or alarm reporting must be scheduled in advance.

7.4.3 Temporary system outages required for wiring verification, component testing, or reader activation must be approved by the COR prior to initiation.

7.5 Protection of Government Property and Facilities

The Contractor must protect Government property from damage during installation.

7.5.1 Any damage caused by Contractor personnel must be repaired at no additional cost to the Government.

7.5.2 Tools and materials must remain under the Contractor’s control and must not be left unattended in secure areas.

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7.6 Prohibition of Unauthorized Public Release

All information, data, and observations related to this project—including installation details, system diagrams, testing results, or photographs—are Government property.

7.6.1 The Contractor must not release, publish, display, or distribute any project‑related information without written authorization from the Contracting Officer.

7.6.2 No marketing, social‑media, or promotional materials may reference this project without approval.

8.0 Glossary and Acronyms

8.1 Definitions

8.1.1 CONTRACTOR

A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

8.1.2 CONTRACTING OFFICER

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

8.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

8.1.4 DEFECTIVE SERVICE

A service output that does not meet the standard of performance associated with the Statement of Work.

8.1.5 DELIVERABLE

Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

8.1.6 FICAM-COMPLIANT READER

A card reader meeting the Federal Identity, Credential, and Access Management (FICAM) guidelines for secure authentication at federal facilities.

8.1.7 KEY PERSONNEL

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

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8.1.8 PHYSICAL SECURITY

Actions that prevent the loss or damage of Government property.

8.1.9 QUALITY ASSURANCE

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

8.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

8.1.11 QUALITY CONTROL

All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

8.1.12 SUBCONTRACTOR

One that enters a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

8.1.13 WORKDAY

The number of hours per day the Contractor provides services in accordance with the contract.

8.1.14 WORK WEEK

Monday through Friday, unless specified otherwise.

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8.2 Acronyms

BLM Bureau of Land Management

CFR Code of Federal Regulations

CIDC Cody Interagency Dispatch Center

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DIAR Department of the Interior Acquisition Regulation

DOI Department of the Interior

FAR Federal Acquisition Regulation

FICAM Federal Identity, Credential, and Access Management

HIPAA Health Insurance Portability and Accountability Act of 1996

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PI Project Inspector

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RS-485 Recommended Standard 485 (serial communication interface used for access-control components)

RREB RS-485 Reader Expansion Board

SNIB Secure Network Interface Board

SOW Statement of Work

TE Technical Exhibit

TS SC Time-Series Smart Card (Identiv uTrust product line designation)