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Description of Requirements (DOR):
“Optical Tables for Photonics Workshop”
REQUIREMENT
The Geospatial Research Laboratory (GRL) requires five optical tables. Optical tables are laboratory equipment that are suitable for supporting experiments involving photonics, lasers, and general optical engineering. GRL requires that four of the tables be of size 4.9 by 10 feet by 12 inches and one of the tables be of size 4 by 6 feet by 12 inches. Optical tables are vibrationally dampened and thermally stable. They have flat stainless-steel tops, pre-drilled with industry standard 1/4"-20 (M6) holes spaced on 1-inch intervals. They stand on pneumatically isolated support frames to isolate from vibration. Scientists and engineers use these tables as a base, onto which they place optical and scientific equipment like mounted lenses, mirrors, laser sources, and optical detectors for experiments, testing, and general optical engineering work. These tables will support GRL’s work in basic research, sensor fabrication, equipment calibration, material characterization, and other scientific investigations. GRL requires that the tables and supports be delivered directly to the destination building and moved to the lab room where they will be used. There the tables will be assembled and installed in their final location and configuration, with the tables each standing and attached to the support frame and ready for use.
System Requirements (Table 1): Table 1 entitled “System Requirements” provides the key specifications we are seeking to satisfy.
Selection Process: The lowest cost technically acceptable approach will be used to select the bid recommended for award. Technical experts at GRL will review each quote offered to GRL in response to this solicitation. To be considered, your quote must show that your product will meet and deliver all the specifications in Table 1. The vendor is requested to provide clear quotes showing that their products meet all the listed requirements to ensure the technical experts see that an offered product will meet all the required standards. Quotes that are ambiguous or are missing required information may be disqualified.
Table 1. System Requirements
| Specifications |
| Performance Requirement |
| Required item |
| 10-foot long optical table with support frame |
| Quantity |
| 4 tables plus support frames |
| Tabletop Minimum Dimensions |
| Quantity 4: 4.9 feet by 10 feet by 12 inches or greater |
| Surface Material |
| 4.8 mm or thicker ferromagnetic stainless steel |
| Mounting Hole Type |
| Sealed holes |
| Mounting Hole Size and Spacing |
| 1/4"-20 tapped holes on 1" centers |
| Working Surface Height |
| Between 35 and 45 in. |
| Frame Isolation Type |
| Active pneumatic isolation |
| Frame Features |
| Cross members between legs and 4 wheel casters |
| Tabletop Isolation Type |
| Passively damped vibration with at least 1 tuned damper |
| Required item |
| 6-foot long optical table with support frame |
| Quantity |
| 1 table plus support legs or frame |
| Tabletop Minimum Dimensions |
| 4 feet by 6 feet by 12 inches or greater |
| Surface Material |
| 4.8 mm or thicker ferromagnetic stainless steel |
| Mounting Hole Type |
| Sealed holes |
| Mounting Hole Size and Spacing |
| 1/4"-20 tapped holes on 1" centers |
| Working Surface Height |
| Between 35 and 45 in. |
| Frame Isolation Type |
| Active pneumatic isolation |
| Frame Features |
| Cross members between legs and 4 wheel casters |
| Tabletop Isolation Type |
| Passively damped vibration with at least 1 tuned damper |
| Delivery of Tables and Supports |
| Deliver and unload through the loading dock of 7880 Leaf Rd, Fort Belvoir, Virginia. Move the tables to the destination room and location as chosen by GRL. |
| Assembly and Installation of Tables and Supports |
| Unpack, assemble, and install the tables in the destination location so that the tables are each standing and attached to the support frame and ready for use. |
| Delivery Date of Tables and Supports |
| No sooner than 1 August 2024. |
Equipment Warranty: The vendor is requested to provide information explaining their equipment warranty and support policies to cover system problems or malfunctions inherent to the system (i.e., not caused by customer use). Equipment that fails to perform as expected may need to be returned to the vendor for check-out or troubleshooting; the government expects the vendor will address equipment malfunctions inherent to the system (i.e., not caused by GRL use).
Delivery Details: For shipping, be aware that we require that the tables and supports be shipped to the destination building, unloaded from the truck and moved into the building, and then moved into the lab room where it will be used. There the tables will be assembled and installed in its final location and configuration, with the tables are each standing and attached to the support frame on wheel casters and ready for use. The destination room and location in the room will be chosen by GRL. Be aware that retail listings of similar tables describe the weight of a single unpacked table as exceeding 1800 lbs, not including the weight of the legs. The destination building is 7880 Leaf Rd, Fort Belvoir, Virginia. Building 7880 has a loading dock that is available to use for this delivery and the building has only one floor.
We also require that delivery of the tables and supports occur not sooner than 1 August 2024, due to floor surface renovations that will be completed before that date.
Invoicing: ERDC GRL requires that the vendor electronically deliver the invoice for the entire contract to the government POCs listed in the contract after ERDC GRL has received, inspected, and accepted the equipment delivery.