A01. 2MLG PWS SVTC.pdf

Performance Work Statement (PWS)

2 MLG SVTC Install

1.0 OBJECTIVE AND SCOPE

The primary objective of this acquisition is to procure commercial-off-the-shelf (COTS) Secure Video

Teleconferencing (SVTC) hardware and software components to upgrade the 2d MLG’s command and control capabilities in Building FC-562. Because the Government requires these components to be integrated into an existing, proprietary architecture, the Contractor shall also provide highly specialized, incidental services including physical installation, logical configuration, and user training.

2.0 EXISTING SYSTEM BASELINE & BRAND-NAME INTEROPERABILITY REQUIREMENTS

The Government currently operates a highly customized SVTC architecture utilizing Crestron and Alpha American equipment. To ensure continuity of operations, maintain the current cybersecurity accreditation baseline (RMF), and prevent the voiding of existing manufacturer warranties, all equipment procured under this PWS must meet the following mandatory interoperability constraints:

2.1 Native Integration: All supplied equipment must natively integrate with the existing Samsung video walls and infrastructure without the use of custom middleware, third-party translation software, or API bridging.

2.2 Unified Management: The procured equipment must be fully configurable and manageable through the

Government's existing Beetronics touchscreens and supporting Crestron hardware.

2.3 Note to Offerors: Due to the proprietary nature of the existing infrastructure, this requirement is restricted to

Crestron and Alpha American. Quotes that require "rip-and-replace" of the existing baseline will be deemed technically unacceptable.

3.0 REQUIRED SUPPLIES (EQUIPMENT LIST)

The Contractor shall procure, provide, and transfer ownership to the Government of the following specific hardware and software licenses as new, authorized commercial items covered by standard OEM warranties. The Contractor is responsible for identifying and providing any minor consumable supplies (e.g., specific cabling, zip ties, custom mounting brackets) required to make the listed equipment fully operational.

Item # Manufacturer Part Number Description Qty

1 CRESTRON PC-300 ENERGY MONITORING POWER

CONDITIONER & CONTROLLER 300

2 CRESTRON HD-DA2-4KZ-E 1:2 HDMI® DISTRIBUTION AMPLIFIER

W/4K60 4:4:4 & HDR SUPPORT

3 CRESTRON CEN-IO-COM-102 WIRED ETHERNET MODULE WITH 2 COM

PORTS

4 CRESTRON HD-RX-4K-210-C-E DMPS ESSENTIALS 4K MULTIFORMAT 2X1

AV SWITCH AND RECEIVER

5 SCT RC5-CW4 PTZ4K CAMERA EXTENDER 2

6 ALPHA

AMERICAN

1026-1311 DIGITAL DISPLAY LIGHT THAT READS “SIPR

IN USE” THAT CAN BE TURNED ON WHEN

SIPR IS IN USE.

7 ALPHA

AMERICAN

1088-1114B ALPHA ETHERNET ADAPTER 3

8 CRESTRON HD-RXC-4KZ-101 DM® ESSENTIALS 4K60 4:4:4 RECEIVER FOR

HDMI®, RS-232, AND IR SIGNAL EXTENSION

OVER CATX CABLE

9 CRESTRON TS-770-GV-B-S 7 IN. TABLETOP TOUCH SCREEN,

GOVERNMENT VERSION, BLACK SMOOTH

10 CRESTRON SAROS ICI6T-W-T-EACH+ INTEGRATOR 6.5” 2-WAY IN-CEILING

SPEAKER, WHITE TEXTURED, SINGLE

(MUST BE ORDERED IN MULTIPLES OF 2)

11 KGI KGI-MISC CONNECTORS / CABLES / MISC MOUNTING

HARDWARE

4.0 INCIDENTAL SERVICES (INSTALLATION, CONFIGURATION, AND TRAINING)

To render the supplied equipment fully operational, the Contractor shall perform the following incidental services:

4.1 Physical Installation: The Contractor shall perform all physical mounting, racking, routing, and cable management of the supplied equipment. All cabling must be clearly labeled at both origination and termination points in accordance with standard commercial A/V industry practices.

4.2 Logical Configuration: The Contractor shall perform all necessary firmware updates, internal A/V IP network configuration, audio DSP tuning, and control system programming required to integrate the new equipment with the existing room architecture.

4.3 User & Administrator Training: Upon successful installation, the Contractor shall provide on-site familiarization training:

• One (1) user training session (approx. 1 hour) covering basic call initiation, volume control, and presentation sharing.

• One (1) administrator training session (approx. 2 hours) for S-6 staff covering basic troubleshooting and system resets.

• One (1) laminated Quick Reference Guide left in the room.

5.0 LOGICAL CONFIGURATION BOUNDARIES AND GOVERNMENT RESPONSIBILITIES

The Contractor is responsible for the internal logical configuration of the procured A/V equipment. The Contractor shall NOT perform, and is not responsible for, any configuration of the Government's Enterprise Network

(NIPRNet/SIPRNet).

5.1 The Government will be solely responsible for:

• Providing active, terminated NIPRNet and SIPRNet network drops within 6 feet of the equipment rack.

• Providing static IP addresses, Subnet Masks, and Default Gateways to the Contractor prior to installation.

• Configuring all DoD network switches, firewalls, and port security (e.g., MAC authentication, 802.1x) required to allow the new equipment to communicate over the network.

• Managing all Active Directory, Microsoft Teams Room (MTR) resource accounts, and PKI/certificate authentications.

6.0 DELIVERY, INSPECTION, AND ACCEPTANCE

6.1 Delivery: All hardware shall be delivered F.O.B. Destination to [Exact delivery address/room number will be provided at time of award].

6.2 Inspection: Inspection and acceptance of all commercial supplies and incidental services shall be in accordance with FAR 52.212-4. No QASP or Acceptable Quality Level (AQL) deduction tables apply.

6.3 System Acceptance Testing (SAT): The Government will accept the supplies and incidental services only after a successful SAT conducted with the Government Technical Point of Contact (TPOC). System acceptance requires:

• Verification that all items in Section 3.0 have been delivered and installed without physical defect.

• Successful demonstration of local system controls (A/V routing).

• Successful establishment of an end-to-end VTC test call on Government-provided networks (if networks are active). If networks are unavailable or degraded due to Government infrastructure, a localized loopback test demonstrating functional hardware shall suffice for acceptance.

6.4 Supply Chain Risk Management (SCRM) & NDAA Section 889 Compliance. The Contractor shall certify that all proposed telecommunications, video surveillance, and network equipment (including cameras, microphones, and codecs) fully complies with Section 889 of the National Defense Authorization Act (NDAA) for FY 2019 (Public

Law 115-232). The Contractor shall not procure or provide any equipment, system, or service manufactured or provided by covered telecommunications equipment manufacturers or their subsidiaries as defined in FAR 52.204-

25. Any non-compliant equipment delivered under this contract shall be rejected and replaced at the Contractor's sole expense.

6.5 Trade Agreements Act (TAA) Compliance. All hardware, electronic components, and licensing delivered under this contract must be Trade Agreements Act (TAA) compliant (FAR 52.225-5). The Contractor shall ensure that all end-products delivered to the Government are U.S.-made or designated country end-products.

6.5 Warranty: The Contractor shall pass through the standard commercial Original Equipment Manufacturer (OEM) warranty for all procured hardware and software. The warranty period shall commence upon the date of formal

Government acceptance (completion of the SAT). The Contractor shall provide all warranty documentation, transfer of licenses to the Government, and OEM technical support contact information to the TPOC prior to contract closeout.

7.0 PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE

7.1 Place of Performance: All incidental services (installation, configuration, and training) shall be performed on-site at Building FC-562, Marine Corps Base Camp Lejeune, NC.

7.2 Period of Performance: The Contractor shall deliver all hardware/supplies and complete incidental installation, configuration, and training services within 60 business days after award of contract.

8.0 BASE ACCESS. The Contractor Vetting Office is located in building 818 which is adjacent to the Camp

Lejeune Main Gate on Holcomb Boulevard. Office hours are Monday through Friday 6 a.m. to 2 p.m. The office is closed on weekends and holidays. Contractors and other personnel requiring access credentials will be vetted/screened through building 818 only.

Contractor Vetting Office (Appointments or Questions): (910) 450-5977

Contractor Vetting Office Fax: (910) 450-0289

Taxi Vetting: (910) 449-4208

8.1 Access Requirements. Contractors will either receive a DBIDS credential or temporary pass, depending upon the length of time they require access to the installation. A DBIDS credential is issued to individuals requiring access for

61 days or more. A temporary pass is issued to individuals requiring access for 60 days or less. Contract specifications determine the length of pass. Contractors will report to the Contractor Vetting Office (CVO), building

818, adjacent to the Main Gate on Holcomb Boulevard. To confirm their access requirements, undergo a background check, and receive their credential/pass. Normal CVO hours are Monday through Friday, 6 a.m. until 2 p.m.

8.2 Contractors must provide:

a) Appropriate identification (ID) documents

b) Government Contract

c) Letter of Authorization

DISTRIBUTION: DoW COMMUNITY ONLY

d) Appropriate Sponsor's Information

e) Vehicle Registration and Insurance

8.3 Appropriate Identification Documents. Contractors will provide two valid, original forms of ID for the purpose of identity proofing to receive a DBIDS credential or a Temporary Pass. One form of ID must be from the list below, the second form can be from the list below, or it can be a social security card or birth certificate.

8.4 Acceptable IDs:

a) U.S. Passport or U.S. Passport Card

b) Permanent Resident Card, Alien Registration Receipt Card, or "Green Card" (Form I-551)

c) Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

d) Foreign passport with a current arrival-departure record, U.S. Customs and Border Protection Form I-94 bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status indicating that status authorizes the alien to work for the employer.

e) Employment authorization document that contains a photograph (U.S. Citizenship and Immigration Services

(USCIS) Form I-766).

f) In the case of a non-immigrant alien authorized to work for a specific employer, a foreign passport with a

Form I-94 or Form I-94A, bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

g) Driver's license or ID card issued by a state or outlying territory of the U.S., provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

h) ID card issued by Federal, state, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

i) School ID card with a photograph.

j) U.S. military or draft record.

k) U.S. Coast Guard Merchant Mariner Card or TWIC.

l) Native American tribal document.

8.5 Government Contract. Contractors must provide a copy of the prime contract with the government and all subcontracts, as applicable. For example, a subcontractor must provide a copy of their prime's contract with the government and a copy of their contract with the prime, both referencing the prime's contract number.

8.6 Letter of Authorization. Contractors must provide a Letter of Authorization on company letterhead referencing the applicable contract(s) and identifying the requesting individual as an authorized employee of the awarded company along with the employee's required access days and times (i.e. M-F, 0600-1700, etc).

8.7 Approved Sponsor's Information. The DBIDS system requires a sponsor to be identified for each credential and temporary pass prior to issuance. The sponsor must be active military or government civilian with a CAC.

Government contractors are not approved sponsors. The sponsor's EDIPI and must be supplied to register in the system. The sponsor should be from the Government entity awarding the contract or supervising the work.

8.8 Vehicle Registration and Insurance. Contractors driving on the installation must provide an original vehicle registration document. Copies of registration are only accepted for company owned fleet vehicles. Proof of insurance is also required. A declaration page is required for insurance originating outside the state of North

Carolina. Out of state insurance must meet North Carolina minimums of $30k per person, $60k per accident, and

$25k property damage.

8.9 Vehicle Inspections. All commercial vehicles must be inspected each time they enter the installation. Inspections for Camp Lejeune are conducted at the Piney Green Gate, Monday through Friday from 5 a.m. until 5 p.m. and at the Sneads Ferry Gate 24/7. MCAS New River inspections are conducted at the Curtis Gate 24/7. Drivers MUST have an approved access credential prior to being inspected and allowed access. Delivery drivers without an access credential can show a bill of lading in lieu of a government contract but must provide other required documents identified above at the CVO to receive a pass. Delivery drivers with a TWIC only need to present the TWIC and bill of lading at the commercial vehicle inspection lane to be granted access.

8.10 Denial of Access. An individual will be denied access to the installation for any of the below listed reasons:

a) On a National Terrorist Watch List

b) Illegally present in the US

c) The subject to an outstanding warrant or criminal summons

d) Has knowingly submitted an employment questionnaire with false or fraudulent information

e) Has been issued a debarment order and is currently banned from any military installation

f) A prisoner on a work-release program or currently on felony probation/parole

g) A registered sex offender

h) Membership within the previous 10 years in any organization that advocated the overthrow of the US

Government or affiliated with any gang activity

i) Is pending any felony charge

j) Has been convicted of any felony within the last 10 years

k) Has multiple (three or more) misdemeanor criminal convictions for offenses to include, but not limited to:

1) Drug offenses

2) Offenses of violence

3) Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence

4) Larceny/theft

l) Any reason the Installation Commander deems reasonable for good order and discipline

8.11 Denial / Appeal. All personnel denied access will submit a letter (on their company letterhead) to the Marine

Corps Installations East - Marine Corps Base Camp Lejeune Inspector General's Office with appropriate documentation requesting consideration for access. Ensure all circumstances have been explained when submitting an appeal.

- Submit appeal letter to:

Commanding General, Attn: Command Inspector General, PSC Box 20005, Camp Lejeune, NC 28542-0005

9.0 Workmanship Warranty

The Contractor shall guarantee all physical installation workmanship for a period of no less 365 days following final

Government acceptance. The Contractor shall promptly correct any physical failures, aesthetic degradation (e.g., loose mounts, dropping cables), or connectivity issues resulting from improper physical installation during this period at no additional cost to the Government. Note: This workmanship warranty covers the installation labor only and is entirely separate from the Original Equipment Manufacturer (OEM) hardware warranty associated with the

Government-Furnished Equipment.

10.0 Contractor Qualifications and Responsibilities The contractor shall be responsible for providing all personnel, management, supervision, and technical expertise necessary to fulfill the requirements of this PWS.

Contractor personnel shall be qualified and experienced in the installation and integration of commercial AV and UC systems of similar complexity. The contractor shall be responsible for ensuring all components and subsystems are compatible and function as an integrated system. Any issues related to interoperability, performance, or installation shall be resolved by the contractor at no additional cost to the Government