STATEMENT OF WORK

NEW REPLACEMENTS FOR COMMERCIAL HVAC CHILLER #1

& CIRCULATING PUMPS

FLORIDA KEYS NATIONAL MARINE SANCTUARY

NANCY FOSTER FLORIDA KEYS ENVIRONMENTAL COMPLEX

33 East Quay Road, Key West, Florida 33040

1. Background:

NOAA’s Florida Keys National Marine Sanctuary (FKNMS) Nancy Foster Florida Keys Environmental Complex, located along the waterfront at 33 East Quay Road, Key West, FL 33040, includes the FKNMS headquarters office, as well as lower region marine operations center and public visitor center.

The complex requires the replacement of their commercial HVAC Chiller #1. In December, 2025, FKNMS installed a replacement unit for Chiller #2. By the time of installation of Chiller #2, Chiller #1 was operating at less than 50% of its capacity and required manual reset and restart multiple times per day. Due to multiple issues found during an emergency repair, it is most cost effective to replace Chiller #1 to regain full capacity.

Additionally, two circulating pumps need replacement due to indications of bearing and seal wear.

2. Place of Performance

Florida Keys National Marine Sanctuary 33 East Quay Rd Key West, FL 33040

A site visit at 31-33 East Quay Road, Key West, FL 33040 is strongly encouraged.

Vendors are strongly encouraged to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of the performance of the contract, to the extent such information is reasonably obtainable.

In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.

Contact Chad Stolka at Chad.Stolka@noaa.gov or 305-809-4717 for further information on site visits. To make a site visit, please make an appointment during working hours (Monday – Friday, 9:00am – 4:00pm).

mailto:Chad.Stolka@noaa.gov

3. Objectives

a. The contractor shall provide all personnel and cover all travel-related expenses for this project. This includes, but not limited to, the mobilization of equipment, tools, materials, and manpower, as well as all costs for lodging, meals, and per diem.

b. The contractor shall provide all equipment, tools, supplies, materials, preventative maintenance parts, safety personal protective devices, and clothing necessary to perform the required services.

c. All work completed shall meet industry standards, manufacturer’s instructions, and comply with local and federal regulations, including OSHA standards and NFPA standards.

d. The contractor shall be responsible for all mechanical, electrical, repair and installation work required to ensure that all items listed in the Description section of this statement of work are delivered as fully operational.

e. The contractor shall accomplish work without disruptions to the daily routine operations of the Government unless preplanned and approved by Government Contact Point (GCP) or Technical Point of Contact (TPOC).

f. The contractor shall report only to and receive direction from the assigned Government Contact Point (GCP), the Contracting Officer, or their respective designee.

g. In performing the required work, the contractor, and any subcontractors, shall be insured and comply with all local, state and federal laws.

4. Description / Tasks

Contractor shall provide all labor, materials, replacement parts, and equipment required to complete the work listed below. Installation to be completed in place as follows at 33 East Quay Rd, Key West, FL, 33040 and includes the following specific services for commercial HVAC system:

0001 Replace Daikin 60-ton Chiller #1

MECHANICAL

a. Disconnect all mechanicals and then remove and properly dispose of existing failed Daikin 60-ton Chiller (Model # AGZ060 EDSEMNN00; Serial # STNU180900015). See photos, including nameplate below.

b. Furnish and install one new Daikin Applied Model AGZ-004F 60-ton air-cooled scroll chiller with dual refrigerant circuits and epoxy-coated coils, compliant with AHRI 550/590 and ASHRAE 90.1 standards, using R32 refrigerant. Corrosion-resistant coating to be applied prior to arrival on site.

c. Provide R32 refrigerant to fill the system to factory specifications

d. Provide BACNET compliant controls for connection to an Automated Logic EMS control system.

e. Reconnect chilled water lines to existing piping

f. Insulate new chilled water lines to match existing insulation

g. Flush all lines, pressure test systems for leaks and startup chillers per factory guidelines.

h. Complete chilled water pipe reconfiguration, including cutting, welding, routing, and insulation of piping to accommodate Daikin AGZ-F model per manufacturer specs.

ELECTRICAL

a. Modify existing 460V feed, circuit breakers and conduit to facilitate power to the new chiller

b. Replace unit disconnect

c. Install control devices for connection to the buildings Energy Management

System (EMS) in order to facilitate automatic chiller operation via the installed EMS (Automated Logic)

0002 Replace two circulating pumps

a. Verify all existing field conditions, dimensions, electrical requirements, pump specifications, pipe alignment, and compatibility prior to procurement and installation.

Existing circulating pumps currently installed are similar to:

Baldor Reliance Super-E Motor

10 HP

230/460 Volt 3 Phase

1770 RPM

Frame 215JM 60 Hz See attached photos

b. Remove existing equipment

• Isolate and secure the chilled water system as required.

• Drain affected portions of the piping system as necessary.

• Disconnect electrical power and controls from existing circulating pumps.

• Remove two existing circulating pumps and associated components as required for replacement.

• Remove obsolete fittings, hardware, and miscellaneous materials required for installation.

• Dispose of removed equipment and materials offsite in accordance with all local, state, and federal regulations.

c. Installation of new pumps

• Furnish and install two new circulating pumps compatible with the existing chiller system requirements.

• Install pumps in accordance with manufacturer recommendations and applicable mechanical/electrical codes.

• Reconnect suction and discharge piping.

• Install new gaskets, seals, fittings, couplings, anchors, and vibration isolation materials as required.

• Align pump and motor assemblies to manufacturer tolerances.

• Reconnect all electrical power, grounding, and control wiring.

• Verify proper motor rotation and operational amperage.

d. System refill and chemical treatment

• Refill the chilled water loop with clean water suitable for HVAC/chiller operation.

• Properly bleed all air from the piping system, pumps, coils, and associated components.

• Add and circulate appropriate water treatment chemicals for corrosion protection and system conditioning.

• Verify proper operating pressure and fluid levels throughout the system.

e. Startup and Commissioning

• Start and test both circulating pumps.

• Verify proper flow, pressure, and operational performance.

• Check for leaks, vibration, cavitation, abnormal noise, and electrical irregularities.

• Confirm pumps are fully operational and integrated with the existing chiller system controls.

• Leave system fully functional and operational upon completion.

5. General Work Requirements:

a. Work shall be scheduled at least five business days in advance with the Technical Point of Contact (TPOC) and completed during normal business hours - Monday – Friday (9am-4pm), excluding Federal holidays, unless preplanned and approved by TPOC.

b. Any subcontractor(s) shall be named in the proposal of work and any changes to the subcontractor shall be approved in advance by the TPOC.

c. The name and contact information for the onsite project manager shall be provided to the GCP and TPOC prior to the start of work. This individual serves as the primary point of contact for onsite work for the duration of the project.

d. All installed parts and replacement parts shall be new, commercial grade, and without defect from the manufacturer.

e. Components shall meet GSA requirements for sourcing compliance.

f. Disposal of all waste items, including existing Chiller #1 and two circulating pumps, is solely the responsibility of the selected contractor.

g. Permitting, if required, is the sole responsibility of the contractor.

h. Contractor shall include standard manufacturer warranty.

i. Contractor shall provide 60-day warranty on service during normal working hours, excluding normal maintenance items.

j. Warranty service shall be provided as per manufacturer’s recommendations.

k. Offerors are cautioned that all terms and conditions of the solicitation remain unchanged unless they are changed by written amendment. It is the responsibility of each offeror, prior to submitting a proposal, to seek clarification of any perceived ambiguity in the solicitation or created by an amendment of the solicitation.

l. Any additional conditions found which will cause additional funding shall be submitted in writing by the prime contractor only (if there is a prime and subcontractor) and be approved in writing by the Contracting Officer in advance.

m. Contractor shall be responsible for repairing or replacing any damage to the government’s property, including but not limited to existing structures, finishes, fixtures, and personal belongings, that occurs as a direct result of the Contractor's work or operations during the project, at no additional cost to the government.

6. Hours of Operation

a. Services shall be performed Monday through Friday, 9:00 a.m. through 4:00 p.m. Eastern Time, excluding Federal holidays, unless preplanned and approved by TPOC.

7. Deliverables List

a. Installed new 60-ton Daikin chiller shall be fully commissioned, charged, operational unit on the prepared concrete pad with proper vibration isolation, secured anchor bolts, and adequate clearance.

b. Installed new circulating pumps (2) shall be fully operational, with verified proper flow and pressure, and integrated with the existing chiller system controls.

c. Contractor shall provide all associated manuals and warranty documents for installed Chiller.

8. Repairs Outside the Scope of Preventative Maintenance

No additional service or repair outside the scope of preventative maintenance shall be completed until approval is received from the Government Contact Point (GPC) or Contracting Officer. Repairs and services less than $2,500 shall be approved by the GCP and paid by purchase card. Repairs and services over $2,500.00 shall be approved by a Contracting Officer through a modification to the purchase order in which the contractor shall be compensated at a pre-determined rate included in the purchase order. Materials shall be itemized on the quote for contract modification and not exceed published price listings, if applicable. Repairs shall be completed within 15 days of notification or within 15 days of receipt of parts, whichever is sooner.

9. Contractor Requirements

The contractor and any subcontractors shall hold a minimum qualification as a licensed/insured HVAC contractor in the State of Florida.

10. Security Requirements

a. Contractors will be escorted while performing maintenance in the Dr. Nancy Foster Florida Keys Environmental Complex. All work shall be coordinated in advance directly with the Technical Point of Contact (TPOC) or Government Contact Point (GCP), listed below, in advance to ensure an escort is available.

For security purposes, a valid U.S driver's license or ID will be requested for all on site workers.

b. Physical Security. The contractor shall be responsible for safeguarding all government property involved in and around the work space. Contractor shall be responsible for repairing or replacing any damage to the government’s property, including but not limited to existing structures, finishes, fixtures, and personal belongings, that occurs as a direct result of the Contractor's work or operations during the project, at no additional cost to the government.

11. Period of Performance

The period of performance shall be through 180 days post-award.

12. Type of Order

The government anticipates the award of a Firm fixed price purchase order.

13. IT Security Requirements

The Certification and Accreditation (C&A) requirements of 48 CFR 1352.239-73 do not apply, and a Security Accreditation Package is not required. The Contractor will not be accessing US government computers or IT systems for this effort. The Contractor will not be accessing any information that is not within the public domain for this effort. The contractor will not be processing, transmitting or storing privileged access information (i.e., non-public) in carrying out the tasks of this contract.

14. Technical Point of Contact (TPOC) and Government Contact Point (GCP)

a. Technical Point of Contact (TPOC)

TBD at time of award

b. Government Contact Point (GCP) TBD at time of award

c. The TPOC or delegate monitors all technical aspects of the contract and assists in purchase order administration. The TPOC is authorized to perform the following functions: assure the contractor performs the technical requirements of the purchase order; perform inspections necessary in connection with purchase order performance; maintain written and oral communications with the contractor concerning technical aspects of the purchase order; issue written interpretations of technical requirements; monitor contractor's performance and notify the Contracting Officer, GCP and contractor of any deficiencies; provide site entry of contractor personnel. The TPOC is not authorized to change any of the terms and conditions of the resulting purchase order.

PHOTOS:

BELOW PHOTO: Nameplate for existing Daikin 60-ton Chiller #1 that needs to be removed and disposed of. (Model # AGZ060 EDSEMNN00; Serial #

STNU180900015)

BELOW PHOTOS: Existing Daikin 60-ton Chiller #1 that needs to be removed and disposed of. (Model # AGZ060 EDSEMNN00; Serial # STNU180900015).

BELOW PHOTOS: CHILLER #1 AND WORK AREA

CHILLER #1

PHOTOS BELOW OF EXISTING CIRCULATING PUMPS: