A.02 Instructions to Offerors 21R4000 1.22.21.pdf

A. INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

1.0. PROPOSAL REQUIREMENTS OVERVIEW

1.1. General. Since the proposal will describe the capability of the Offeror to perform any resulting contract, it should be specific and complete in every detail. The proposal should be prepared simply and economically, providing a straight-forward, concise delineation of capabilities to satisfactorily perform the contract. The proposal should be practical, legible, clear and coherent. It is the Offeror's responsibility to submit an adequately-written proposal in sufficient detail to permit a complete and accurate evaluation, and the agency will neither adapt its evaluation to match an Offeror's submission nor go in search of information that an Offeror has omitted or failed adequately to present or organize. Offerors are cautioned that “parroting” of the non-price requirements or the work statement with such things as a statement of intent to perform does not reflect an adequate understanding of a requirement or a capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

1.2. This Request for Proposal (RFP) solicits work to furnish all labor, equipment, materials and construction services necessary to completely prepare the project site for building operations, including demolition and removal of existing structures, and perform work for construction of a new medical clinic, as required by drawings and specifications, and in accordance with the awarded bid items defined in the statement of bid items in the solicitation.

1.3. Proposal Submissions and the Low-Price, Technically-Acceptable (LPTA) Source Selection Process. This process requires Offerors to submit technical and performance capability information for evaluation by the Government against the uniform baseline of minimum requirements identified in evaluation factors and subfactors. Each of the non-cost factors and subfactors will be evaluated on an “acceptable” or “unacceptable” basis in accordance with the evaluation criteria set out in this section. Price information will not be rated “acceptable” or “unacceptable” but will be evaluated in accordance with FAR Part 15.

1.4. The Government intends to award a firm fixed-price (FFP) contract and make an award without holding discussions with Offerors (except clarifications as described in FAR 15.306(a)).

Therefore, Offerors should include their best terms and conditions (both price and technical) in the initial offer. Offerors should not assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. The Government reserves the right to conduct discussions if the Source Selection Authority (SSA) later determines them to be necessary. By submitting an offer in response to this solicitation, Offerors are agreeing to comply with all terms and conditions contained in the solicitation.

2.0. PROPOSAL SUBMISSION INSTRUCTIONS

2.1. Who May Submit: Any legally-organized Offeror qualified and eligible to receive an award under applicable laws and regulations may submit a proposal against this solicitation, subject to the socioeconomic goals, preferences and mandated priorities established for this solicitation.

2.1.1. Contractor Team Arrangements.

2.1.1.1. Recognition of Contractor Teams. In accordance with FAR Subpart 9.6, it is Government policy to recognize the integrity and validity of contractor team arrangements. For a teaming arrangement to be recognized for purposes of source selection evaluation and the application of non-price factors and sub-factors, there must be full disclosure of the teaming arrangement and company relationships in the team's proposal. The proposal must include a narrative that explains the major or critical aspects of work to be performed by each team member. For joint venture teams, the proposal must also include an agreement that has been or will be executed prior to award between/among all team members. In the case of prime-subcontractor teams, the prime contractor must include a statement in the proposal to document that the prime contractor remains fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors. However, regardless of whether a formal team arrangement is proposed or recognized, consistent with FAR 9.104, the Government may consider the responsibility of subcontractor team members when it may adversely affect the prospective prime contractor’s responsibility or when it is in the Government’s interest to do so.

2.1.1.2. Joint Ventures (JV). For JVs or other partnership teams formed to seek award as a prime contractor, a teaming agreement must be submitted with the proposal and must be available as part of the technical review of the proposal. Offerors must demonstrate in the proposal that the teaming agreement has been executed or will be executed prior to contract award.

The teaming agreement submitted with the proposal will govern the performance of the work by the team. The agreement must address the following items: identification of team members, a full delineation of roles and responsibilities of team members, the duration of the agreement, and the percentage of participation by each of the participants, in particular, the percentage of the controlling party. Required submissions in the proposal include evidence of a binding teaming agreement or other contractual agreement which creates legal responsibility on the part of all contractors in the JV and evidence to confirm that the JV has been approved by the Small Business Administration Office for this specific requirement. Offerors should not submit an agreement in their proposal that is subject to substantial revision because the agreement will be part of the evaluation process. The timely submission of the executed teaming agreement prior to award shall be a pre-condition to a finding of responsibility.

2.1.1.3. Other Teaming Arrangements. In the case of prime contractor-subcontractor teams as described in FAR 9.601(2) (including where the prime contractor is a joint venture), evidence of a binding teaming arrangement between the prime contractor and subcontractor(s) must be submitted. At a minimum, this evidence shall consist of a letter of commitment that is signed by both the prime contractor and the subcontractor team members specifically describing the role the subcontractor(s) will provide and stating that the subcontractor(s) will perform as described within the letter of commitment. The teaming arrangement must reflect that the prime contractor is vested with control and responsibility for the daily management of the work and that the prime contractor remains fully responsible for contract performance, including those work items allocated to a subcontractor on the team. Consistent with FAR 9.104-4, the Government may consider the responsibility of subcontractors proposed as team members or when it is otherwise in the Government’s interest to do so. Finally, any resulting subcontract(s) may not deviate from the substantive provisions of the teaming agreement.

2.1.1.4. Restriction on Substitution. Regardless of any provision to the contrary in a teaming or subcontract agreement, all members of a recognized team arrangement are bound to perform any resulting contract and options by means of the same team. There can be no substitution of team members except that, in the case of a prime-subcontractor team arrangement, the Government may (in its sole discretion and without any obligation whatsoever), at the request of the prime contractor, permit the substitution of a subcontractor with equivalent or greater capability for a subcontractor on the identified team. The failure of the Offeror to perform with one or more subcontractors on a recognized team may be grounds for termination for default.

2.1.1.5. Proposal Data Sheet. The Offeror shall submit a completed copy of Tab D, Proposal Data Sheet, to be included as part of Volume I of the Offeror’s proposal.

2.2. General Proposal Submission Requirements.

2.2.1. Introduction. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. The Offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal (RFP) solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this RFP. Failure to meet a requirement shall result in an offer being ineligible for award.

Copies of the RFP are available by INTERNET ACCESS ONLY. All RFP documents and any amendments will be made available on through the Beta.SAM.gov website (https://beta.sam.gov). It shall be the Offeror’s responsibility to check the website for any amendments.

2.2.1.1. The PCO has determined there is a reasonable probability of adequate price competition in this acquisition. Upon examination of the initial offers, the PCO will review this determination and if, in the PCO's opinion, adequate price competition exists, no additional cost information will be requested, and certification under FAR 15.406-2 will not be required. However, if at any time during this acquisition, the PCO determines that adequate price competition no longer exists, Offerors may be required to submit information to the extent necessary for the PCO to determine the reasonableness and affordability of the price. The Government will evaluate all proposals pursuant to FAR 15.305(a). Offerors are advised that, pursuant to FAR 15.306, the Government reserves the right to eliminate any or all offers from consideration for award at any time prior to award of the contract.

Therefore, each initial offer should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation and to award a contract to other than the Offeror submitting the lowest-priced offer. Offerors are advised that the Government may make award without discussions, clarifications or any contact concerning the proposals received. Offerors shall not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2.2.1.2. If an Offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the Offeror shall immediately notify the PCO in writing (e-mail is the preferred method) with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

2.2.1.3. This Request for Proposal (RFP) does not commit the

Government to reimburse any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. Issuance of this RFP does not constitute an award commitment on the part of the Government. Proposals must set forth full, accurate and complete information as required by this RFP, including attachments, if applicable. The penalty for making false statements is prescribed in 18 U.S.C. §1001.

2.2.1.4. Inquiries. Interested parties with technical inquiries shall submit their inquiries in writing via a “Bidder Inquiry” in ProjNet at www.projnet.org/projnet. The bidder inquiry key for this solicitation is 6EAXKG-JCKXB4. The Government reserves the right to decline addressing certain questions. Further, no questions, unless in the Government’s interest, will be answered any later than ten (10) business days prior to the stated deadline for responses to this announcement. Simple questions and answers will be made via ProjNet. Official amendments to the RFP will be made on Beta.SAM.gov (https://beta.sam.gov). All Offerors are encouraged to register on https://beta.sam.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P588_118412 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P274_41678 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P290_46315 http://www.projnet.org/projnet https://beta.sam.gov/

ProjNet for alerts, to stay abreast of bidder inquiries and government responses that are posted in reference to this solicitation. Only self-registered users on ProjNet can submit and review inquiries. To self-register, go to the webpage, click BID tab, select Bidder Inquiry, select agency USACE and enter the key for this solicitation listed above and your e-mail address. After initial login, enter all the required information to create your user ID. Verify the information on the next screen; and, from there, you may submit and view inquiries. Those submitting inquiries will receive a system generated e-mail notification when their inquiry has been processed and responded to. It is the Offeror’s responsibility to monitor for inquiries and responses.

2.2.1.5. In order to effectively and equitably evaluate all proposals, the PCO must receive information containing sufficient detail to allow review and evaluation by the Government. Proposal clarity, organization, and cross-referencing are mandatory. Failure to submit and organize proposals as requested may adversely affect an Offeror’s evaluation. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal.

Proprietary information shall be clearly marked. The Offeror’s proposal shall be submitted in electronically, as set forth below.

2.2.2. Submission of Proposals.

2.2.2.1. In an effort to reduce paperwork and costs, ALL PROPOSALS TO THIS SOLICITATION SHALL BE

SUBMITTED ELECTRONICALLY, AS DESCRIBED BELOW

The only authorized transmission method for proposals in response to this solicitation is electronically via SAFE online submission. NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

The Offeror’s proposal must be received by the Government by the date/time specified in the solicitation. Offerors shall submit their proposal using the following link:

https://safe.apps.mil/

Please send proposals using the link above to the Contract Specialist, Walter Gordon, Jr, at Walter.L.Gordon@usace.army.mil, and Contracting Officer Lisa.s.simmons@usace.army.mil https://safe.apps.mil/ mailto:Walter.L.Gordon@usace.army.mil mailto:Lisa.s.simmons@usace.army.mil

INSTRUCTIONS FOR SUBMITTING ELECTRONIC PROPOSALS:

In an effort to reduce paperwork and cost, all proposals shall be submitted electronically through the SAFE site. You are limited to five (5) maximum files per upload (total size cannot exceed 2GB). If you have a large number of files, recommend that you combine or ZIP your files before uploading to the SAFE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

REQUEST FOR UPLOAD CODE: Offerors must email Contract Specialist Walter Gordon, Jr at Walter.L.Gordon@usace.army.mil and to Contracting Officer Lisa Simmons at Lisa.s.simmons@usace.army.mil no later than five (5) working days prior to the proposal due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for a request code five (5) working days before proposal submission date may not be able to receive a request code in time to upload their submission.

FILE DESCRIPTION: Include a “File Description” for each file(s) you upload. The

“File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.)

Submission shall be in Adobe PDF format.

INSTRUCTIONS TO FOLLOW ON THE SAFE WEBSITE:

1. Once at the SAFE website, select the “Drop-off” icon. This allows users without a CAC or users whose computer is not configured to read a CAC the option to access the SAFE site as a guest.

2. After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings.

3. When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contract Specialist and the Contracting Officer. The Contract Specialist for this solicitation is

Walter.L.Gordon@usace.army.mil, and the Contracting Officer is Lisa.s.simmons@usace.army.mil. The E-Mail address of the Government Employee who initiated the request code will be automatically entered. The Offeror must enter the E-Mail address for both the Contracting Officer and Specialist. The Offeror can enter an additional E-Mail address if desired. After entering the email address, click the ADD button to add the person(s) email to the “Recipients List” of your response. When your proposal is submitted, a notification will be sent to the recipients you added.

NOTE: Do NOT send the SAFE site packages to group email accounts.

Even if you successfully upload your proposal to the SAFE site, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. An Offeror can confirm proper submission by the

‘Drop-Off Completed” screen which generates based on proper file submission.

NOTE: It has been reported that documents may more quickly upload into the SAFE website when using the Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

RECEIPT OF SUBMISSIONS:

For the purposes of establishing whether a proposal submission is considered timely, the government considers the date and time the submission is completely uploaded into the SAFE website. For proposals larger than the 2GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases.

The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

Offerors shall submit their price proposal and technical proposal separately. Each proposal shall be divided up. Electronic submittals shall be titled (e.g., Price Proposal – Submittal 1 of “X”) and described to enable the Government to understand the electronic content and confirm receipt of the entire proposal.

Electronic submission sent by facsimile is not authorized and will not be accepted. Hand carried delivery or USPS/UPS/Fedex delivery of hard copies and/or CD-ROMs is not authorized.

2.2.2.2. File Size Limitations. Offerors are advised to follow the instructions above. If needed, Offerors are advised to break their proposal files down into smaller sections in order submit electronically. In such cases, the sections shall be divided as logically as possible and clearly named, consistent with paragraph 2.2.2.1 and as specified below.

2.2.2.3. File Names. To ensure the Offeror’s submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and, finally, a brief file description.

EXAMPLES:

(1) “W912HP-21-R-4000 Firm_name Volume I.pdf”

(2) “W912HP-21-R-4000 Firm_name Volume I Part 1.pdf”

(3) “W912HP-21-R-4000 Firm_name Volume I Part 2.pdf”

(4) “W912HP-21-R-4000 Firm_name Volume II.pdf”

(5) “W912HP-21-R-4000 Firm_name Volume II diagrams, figures.pdf”

(6) “W912HP-21-R-4000 Firm_name Volume III.pdf”

(7) “W912HP-21-R-4000 Firm_name Volume III price data.docx”

2.2.2.4. File Organization, Formatting and Other Instructions. Each file shall be clearly indexed and logically assembled. Pages shall be letter sized (8-1/2” X 11”). For drawings, charts or other graphics that are submitted with the Offerors’ proposals, sheets no larger than 11” X 17” shall be used and will be counted as two (2) pages. Page limits for each volume of the Offerors’ proposals are indicated in the following table.

Volume No. and Title

Data for Evaluation Factors

Maximum Pages

I. Price Proposal 4 N/A

II. Executive Summary N/A 2

II. Teaming Arrangements N/A N/A

II. Specialized Corporate Experience, Past Performance and Management Approach

1, 2, 3 54

The price proposal volume and the non-price volume shall be submitted separately. They may be delivered together, but they MUST be submitted as separate single files.

2.2.2.5. Electronic Submission Completion & Deadline. Interested parties shall submit responses no later than the date and time identified on the solicitation page.

Offerors should time their submissions with prudence by not waiting until the last few minutes; this will allow for unexpected delays in the transmittal process. Offerors’ electronic files MUST BE RECEIVED before the deadline or the submission will not be successful and the proposal will not be considered timely. Please follow instruction stated above for the Safe website. Submissions after the deadline may be e-mailed to Walter Gordon, Jr, Contract Specialist (Walter.L.Gordon@usace.army.mil), but be advised that they will be considered late and, as such, will be processed in accordance with FAR 15.208.

2.2.2.6. Electronic files shall be in their native format (i.e., .doc, .xls, .ppt, etc.), or, if in .pdf format, shall be in searchable text. If the electronic files are of a size at which they must be compressed (zipped), they shall be compressed into one zipped folder using WinZip version 6.2 or later. Self-extracting .exe files will not be accepted.

2.2.2.7. Offerors shall prepare proposals in the English language. The proposal shall be typed and neatly organized. All pages shall be numbered. Type pitch shall be 10 pitch or larger. Arial or Times New Roman fonts are required. Do not use condensed font. Each page shall be identified with the appropriate page number centered at the bottom of the page. Files shall not contain classified data. The use of hyperlinks is prohibited.

2.2.2.8. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in the each section for each factor.

2.2.2.9. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors set forth in the paragraph, “VOLUME I, NON-PRICE PROPOSAL”.

2.2.2.10. Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to Offerors - Competitive Acquisition (Jan 2004),” subparagraph (e), which is found in Section 00 72 00, General Conditions. The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

2.3. Submission Deadline: Proposals must be received by the Charleston District no later than the time and date specified in Block 13 of Standard Form 1442.

2.4. Proposal Volume Content.

2.4.1. Organize the proposal as instructed below.

2.4.2. Requirement for separate price and technical proposals.

2.4.2.1. Each Offeror must submit both a Price Proposal and a Technical Proposal (the Technical Proposal will include all non-price factors, including Past Performance). The Price Proposal and the Technical Proposal must be submitted as separate volumes or files. Ensure that each separate volume is clearly marked to indicate its contents and the identity of the Offeror.

2.4.2.2. Both the Price Proposal and the Technical Proposal must be received by the closing date and time set for receipt of proposals.

2.4.2.3. No dollar amounts from the Price Proposal are to be included in the Technical Proposal.

2.4.2.4. All information intended to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal. Do not cross-reference similar material in the Price Proposal, or vice versa. Also, do not include links to websites in lieu of incorporating information into your proposal.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P2_52

2.4.2.5. Include a detailed table of contents for the Price Proposal and for the Technical Proposal. Any materials submitted but not required by this solicitation, such as company brochures or other information, will not be considered part of the proposal or used to determine whether the proposal meets the minimum requirements of the solicitation.

2.5. VOLUME I - PRICE PROPOSAL. Volume I shall include the Offeror’s contract requirements and price proposal.

2.5.1. Volume I shall be organized and tabbed as follows:

• Tab A - Standard Form (SF) 1442, completed and signed by an official(s) with the authority to contractually bind the Offeror in accordance with FAR 4.102.

• Tab B - Price Proposal Schedule Section 00 10 00 of this RFP, completed in accordance with the bid schedule requirements included in this solicitation.

• Tab C - Representations and Certifications (Section 00 45 00 of this RFP (FAR 52.204-8)). Each Offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official(s) of the firm shall sign all certifications requiring original signature.

• Tab D – Proposal Data Sheet (Reference Section 10.0, Tab D). Each Offeror shall ensure that a proposal data sheet is submitted in Volume I, to include the Offeror’s telephone number, FAX number, e-mail address, CAGE Code, DUNS Number and Tax ID Number. If the Offeror is submitting as a JV with separate contact information, CAGE Code, DUNS Number and Tax ID Number, that information must be submitted as well. For any other proposed teaming arrangement, separate contact information, CAGE Codes, DUNS Numbers and Tax ID Numbers shall be submitted for each company identified in the teaming arrangement.

• Tab E – Bid Bond. See Clause 52.228-1. Each Offeror shall submit their bid bond in Volume I.

The amount of the bid guarantee shall be twenty (20) percent of the bid price or $3,000,000.00, whichever is less.

• Tab F – Financial Information (Proposals including proprietary or trade secret information shall be marked consistent with FAR 52.215-1(e)): Offerors shall submit the most recent versions of the following documents: Balance Sheet, Statement of Income and Retained Earnings, and Statement of Cash Flows. The Government will use this information to complete a Determination of Contractor Responsibility. Offerors must affirmatively demonstrate their responsibility, including, when necessary, the responsibility of proposed team members and key subcontractors, to have adequate financial resources to perform the work required by this solicitation or the ability to obtain the capability to perform the work.

• Tab G - Acknowledged solicitation amendments (if applicable).

Additionally, Offerors shall ensure that the following information is either included or acknowledged in Volume I of their proposal:

a. Confirmation of an active record in the System for Award Management (SAM), which is required for award eligibility. The representations and certifications required in Tab C of Volume I must also be completed satisfactorily in SAM. The web location for SAM is www.sam.gov.

b. Certified cost and pricing data are not required; however, the Government reserves the right to request other than cost and pricing data prior to award.

c. Any uncompensated or partially-compensated overtime included in the proposal must be identified per FAR 52.237-10.

d. For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 29 June 2020.

2.6. VOLUME II – TECHNICAL PROPOSAL. Volume II shall include the Offeror’s technical proposal, to address all non-price evaluation factors identified in this solicitation. THE TECHNICAL PROPOSAL SHALL NOT INCLUDE ANY COST INFORMATION. The Technical Proposal shall be tabbed and organized as follows:

Tab H – Teaming Documentation. Each Offeror shall submit as part of their proposal a copy of all teaming agreements, letters of commitment, and other documentation required by Section 2.1.1, Contractor Team Arrangements, relative to the type of teaming arrangement established by the Offeror.

http://www.sam.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P90_16717

Tab I - Executive Summary. Each Offeror shall include an Executive Summary in their proposal, which should include summary-level information about the Offeror, the Offeror’s team, if in a teaming arrangement, and other basic overview and introductory information about the Offeror. In the summary, Offerors shall provide the name, title and telephone number of the company/division POC regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, Offerors shall identify those individuals authorized to negotiate with the Government. The Executive Summary shall not exceed two (2) pages in length.

Tab J - Factor 1: Specialized Corporate Experience.

• Project Information Sheets (Reference Section 10.0, Tab J)

Tab K – Factor 2: Past Performance

• NAVFAC/USACE Past Performance Questionnaire (PPQ) (Reference Section 10.0, Tab K)

Tab L – Factor 3: Management Approach

• Resume for Key Personnel (Reference Section 10.0, Tab L)

B. EVALUATION FACTORS AND PROCESS FOR AWARD

3.0 NON-PRICE FACTORS

3.1. FACTOR 1: SPECIALIZED CORPORATE EXPERIENCE

3.1.1. Using Tab J, Specialized Corporate Experience Project Information Sheet, Offerors shall submit a minimum of three (3) and no more than five (5) projects that have been performed by the Offeror and for which the Offeror was the Prime Contractor performing the work. If less than three (3) projects are submitted, the Offeror will be considered ineligible for award. If more than five (5) projects are submitted, only the first five (5) projects identified in the proposal will be evaluated. Submitted projects shall meet the following recency, relevancy and value criteria:

• The project shall have been awarded to the Offeror as the Prime Contractor. In the case of an Offeror which is a JV, the project shall have been awarded to one of the members of the JV as the Prime Contractor. In the case of an Offeror that is a prime contractor - subcontractor team, the project shall have been awarded to the Prime Contractor. Offerors shall clearly demonstrate their capability and experience to execute the requirements of the solicitation.

• Recency: The project shall have been completed no earlier than five (5) calendar years before the issue date of this solicitation or, if an active project, shall be in progress for at least one (1) year (fully designed and at least sixty per cent (60%) construction progress completed) before the closing date of this solicitation.

• Relevancy: The project shall be similar in size, scope and complexity to the work required by this solicitation. Minimum relevancy requirements include similar vertical construction of facilities that are at least 12,000 square feet in size, of institutional- or corporate-quality construction, single or multiple levels, and that include all of the construction elements (i.e., civil, architectural, structural, MEP, HVAC, etc.) addressed in the solicitation requirements. Where a project was awarded as a task order or delivery order under an IDIQ type contract, Offerors are cautioned to submit information specific to the project awarded by task order or delivery order rather than the umbrella contract. Offerors shall provide sufficient comparison between the submitted projects and the work required by this solicitation to clearly demonstrate relevancy.

• Value: The project shall have an award value of no less than $5,000,000.00. Projects with an award value less than $5,000,000.00 will not be considered. The Government will not permit multiple projects, such as individual task orders or delivery orders, to be combined to meet the minimum value of $5,000,000.00.

3.1.2. Offerors shall provide all of the information requested in this section for Factor 1 and complete Tab J, Project Information Sheet, to describe each project submitted for Specialized Corporate Experience.

3.1.3. Where performance of a project consisting of a base award and one or more option awards is submitted by an Offeror to meet the recency, relevancy or value criteria for Factor 1, the same base contract and contract option(s) will be evaluated for purposes of the remaining criteria for Factor 1 (and Factor 2, Past Performance).

3.1.4. This section shall not exceed fifteen (15) pages total (3 pages max for each submitted project).

3.2 FACTOR 2: PAST PERFORMANCE

3.2.1. Offerors shall submit past performance information for each project submitted for Factor 1, Specialized Corporate Experience.

• In addition to the information provided for Factor 1, Specialized Corporate Experience, Offerors shall provide for each submitted project a copy of any interim and final performance evaluations for the project and any letters of appreciation or awards. If none are available, Offerors should state as such in their proposals.

• For any projects that did not/do not meet original schedule or technical performance requirements, Offerors shall provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. Offerors shall address all Requests for Deviation and Requests for Waiver with respect to causes and corrective actions. If no such information is applicable to the submitted projects, Offerors should state as such in their proposals.

3.2.2. Offerors shall provide a copy of any Cure Notices or Show Cause Letters received by the Offeror for each submitted project and a description of any corrective action implemented by the Offeror. Offerors shall indicate if any of the submitted projects were terminated, to include the type and reasons for the termination. If no such information is applicable to the submitted projects, Offerors should state as such in their proposals.

3.2.3. Past Performance Questionnaire (PPQ). The PPQ included in the solicitation (Section 10.0, Tab K) is provided for the Offeror and its team members to submit to the client for each project submitted under Factor 1, Specialized Corporate Experience. For the purposes of this solicitation, the Government defines the client as the project owner on a submitted project. Offerors shall complete Blocks 1-4 of the provided PPQ and have the Contracting Activity and/or the Technical Representative responsible for the contract for the submitted project complete the remainder of the form. The Offeror shall ensure that correct phone numbers and e-mail addresses are provided for the client POC(s). Offerors should follow-up with clients to ensure timely submittal of questionnaires.

Offerors shall submit completed PPQs with their proposal. The Offeror shall provide detailed, current, accurate and complete past performance information in a timely manner. If the client requests, PPQs may be submitted directly to the Government's point-of-contact, via e-mail at Walter.L.Gordon@usace.army.mil NO LATER THAN five (5) days prior to the closing date of this solicitation. Offerors shall not incorporate PPQs previously submitted for other solicitations by reference. Offerors may also include performance recognition documents received within the last three

(3) years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

3.2.4. If available, Offerors shall submit completed interim or final ratings from the Contractor Performance Assessment Reporting System (CPARS) for active and completed submitted projects.

3.2.5. If the Offeror cannot obtain a completed PPQ from a client for a project(s) before proposal due date, then the Offeror shall complete and submit with the proposal the first page of the PPQ showing all contact and client information. The Government may contact and interview the POCs and reserves the right to interview other individuals acting for the listed reference, if the listed reference is not available. The Government may use personal knowledge or information from other sources in its evaluation of an Offeror’s past performance, as detailed above in this section.

3.2.6. In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, PPQs submitted on prior RFPs, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of entities (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

3.2.7. If Offerors are employing a recognized team arrangement, then Past Performance Information must be completed for each team member submitting one or more projects (performed individually or as part of the same team) for Factor 1, Specialized Corporate Experience.

3.2.8. The Government reserves the right to evaluate the past performance of any subcontractor identified in the Offeror’s proposal as part of its assessment of the acceptability of that Offeror’s proposal.

3.2.9. Regardless of the rating or evaluation terminology used in any past performance information, the Government will make an independent determination of the acceptability or non-acceptability of an Offeror’s past performance based on the totality of information considered.

3.2.10. Additional information supporting Past Performance may be submitted by the Offeror for the projects submitted for evaluation in Factor 1, Specialized Corporate Experience.

Offerors may not submit other information in lieu of the PPQ or any CPARS evaluations. Offerors are reminded that supplemental information must not exceed the total page limits for Volume I.

3.2.11. This section shall not exceed twenty-five (5) pages total (five (5) pages max for each submitted PPQ). Submitted CPARS evaluations for submitted projects will not count against the overall Volume I total pages.

3.3. FACTOR 3: MANAGEMENT APPROACH

3.3.1. Project Organization Chart. Offerors shall submit a Project Organization Chart, including all proposed team members, key subcontractors and other subcontractors identified in the proposal that will be supporting execution of the solicitation requirements. The Project Organization Chart must be specific to the work required by this solicitation and not a generic document. The Organization Chart is limited to one (1) page, either 8-1/2” X 11” or NTE 11” x 17” in size (counted as two (2) pages). At a minimum, the Project Organization Chart shall include the following items:

• All proposed team members, key subcontractors and other subcontractors supporting the solicitation requirements clearly identified and integrated into the organization structure

• Roles and responsibilities of each identified firm (list allowed), including major work elements to be self-performed by the Offeror, major work elements to be performed by each subcontractor, and any significant work items for which a subcontractor has not been identified

• Key Personnel (KP) for the Offeror, key subcontractors, and subcontractors, showing position, name, assigned function, and firm affiliation. The following specific KP position must be identified:

o Project Manager o Site Superintendent o On-Site Quality Control Manager (QCM) o On-Site Safety and Health Officer (SSHO)

• Clearly defined and labeled Lines of Authority and Lines of Communication internal to the Offeror and to each subcontractor

• Recognized contractor team arrangements (where applicable)

3.3.1.1. After contract award, the Offerors shall not replace any KP without the approval of the PCO or appointed COR, who will do so only after verifying that the replacement candidate meets or exceeds the requirements for the position.

3.3.2. Milestone Schedule. Offerors shall submit a Milestone Schedule specific to the solicitation requirements that clearly identifies the major work tasks to be accomplished between construction contract award and close-out, including all pre- and post-physical construction activities.

The milestone schedule shall be presented in a logical manner to depict efficient construction progress.

Offerors shall ensure that the Milestone Schedule overall proposed schedule can be accomplished within the performance period established for this solicitation. The Milestone Schedule is limited to one (1) page, either 8-1/2” X 11” or NTE 11” x 17” in size (counted as two (2) pages) The minimum requirements for the Milestone Schedule are as follows:

• Milestone schedule developed in GANTT Chart format

• Major work tasks to be accomplished between construction start and completion, including close-out activities

• Required pre-construction submittals, including required Government reviews

• Required project completion items, including Red Zone, punch out, and delivery of as-built documents

• Estimated durations defined for each major task

• Critical Path identified

• Schedule logic for completion and sequence of major construction tasks

• Completion within established solicitation performance period

• Demonstrate clear understanding of the scope of work to be accomplished

3.3.3. Management Plan. The Offeror shall submit a Management Plan developed specifically for the work required by this solicitation. The information should make it clear that the Offeror has the ability to deliver a quality product and effectively manage all team members and subcontractors, as well as the ability to coordinate all work through construction, from contract award through contract close-out and warranty period services. If the Offeror has any working experience with the Federal Government, USACE and/or the VA, it should be addressed in this Management Plan. The Management Plan may include narrative text, figures, tables, etc. but shall not exceed ten (10) 8-1/2” X 11” pages. Although a standard format is not specified, each of the Management Plan items of information should be presented in essentially the same order as discussed above.

3.3.3.1. Quality Control Management. Offerors shall provide a summary-level description of their quality control approach and capabilities to maintain quality control throughout the construction period, to include the following items:

• Offeror’s understanding of, familiarity with and intended use of the USACE-specific procedures and automated information management/tracking systems (i.e., RMS, etc.) related to quality control

• Description of the proposed quality control organization, including the staffing plan and qualifications of the proposed QCM, as required by Section 01 45 00.10 of the project specifications included in this solicitation

Offerors are not required to submit a formal Quality Control Plan, as the successful Offeror will be required to develop and submit a Quality Control Plan for review and approval by the Government after award.

3.3.3.2. Risk Management. Offerors shall describe the basic process and procedures by which risk will be assessed, managed and mitigated throughout construction, to include the following items:

• Identify anticipated risks that may be encountered and associated mitigation efforts

• Identify which KP(s) will have responsibility for risk assessment and management

3.3.3.3. Subcontractor Management. Offerors shall describe their basic plan to manage, coordinate and control all subcontractors to be utilized on the project. Offerors shall discuss methods to be employed to ensure subcontractors are fully aware of their respective contract requirements, duties and responsibilities, to avoid conflict between subcontractors and to manage subcontractor performance with respect to timeliness, quality and cost.

3.3.3.4. Scheduling and Sequencing of Work. Offerors shall describe their methods and systems to be used to plan the work and how the schedule will be used to manage construction. Discussion shall demonstrate a clear understanding of the sequencing of construction for the work required by this solicitation. The discussion shall address the Offeror’s understanding of, familiarity with and intended use of Primavera (P6) scheduling software, including the requirements of Spec Section 01 32 01.00 10 and the interface capability of scheduling software with Primavera that the Offeror expects to use, if any, for internal schedule management.

3.3.3.5. Work at an Operational Medical Facility. Offerors shall address the challenges and risks associated with the work required by this solicitation, relative to minimizing disruption to normal Medical Center operations, priority of Medical Center Emergency Services (ambulance, fire, police) response and ensuring the safety of Medical Center staff, patients and visitors.

3.3.3.6. Safety Management. Offerors shall develop a summary-level discussion to address their safety management approach and capabilities to maintain safety and minimize and resolve safety issues throughout the construction period, to include the following items:

• Offerors’ understanding of, familiarity with and intended use of the USACE-specific safety requirements as developed in EM 385-1-1

• Description of the proposed safety management organization, including the staffing plan and qualifications of the proposed SSHO required by Section 01 35 26 of the project specifications included in this solicitation

Offerors are not required to submit a formal Safety Plan, as the successful Offeror will be required to develop and submit a Safety Plan for review and approval by the Government after award.

3.3.3.7. Preparation and Submission of As-Built Documents. Offerors shall describe the means and methods by which an accurate set of as-built documents will be maintained throughout the construction period, including which KP(s) will be responsible for managing and maintaining the as-built documents and how this information will be disseminated to the Government.

3.3.3.8. Contract Close Out and Warranty Coverage. Offerors shall describe the intended procedures to be used for construction completion, project turnover and close out of the work required by this solicitation, including discussion of the planned approach for warranty coverage.

4.0. EVALUATION OF INDIVIDUAL NON-PRICE FACTORS

4.1. FACTOR 1: SPECIALIZED CORPORATE EXPERIENCE. The Government will review each of the projects submitted by the Offerors to assess whether they meet the specified minimum criteria for this factor. Offerors providing at least the minimum number of projects, each of which meets all of the minimum criteria, will be rated ACCEPTABLE for this factor. Offerors failing to provide at least the minimum number of projects or meet the minimum criteria will be rated UNACCEPTABLE for this factor. The burden to support acceptability is on the Offeror to establish in its proposal that the submitted projects clearly meet the minimum requirements. Offerors should not assume that there will be any additional opportunity to substantiate that their projects meet the criteria for Specialized Corporate Experience. Failure to meet the minimum criteria and receive an ACCEPTABLE rating for this factor may result in Offerors’ proposals being removed from further consideration.

4.2. FACTOR 2: PAST PERFORMANCE. The Government will evaluate and review the completed PPQs, as well as other available past performance data for each of the submitted projects.

The purpose is to determine how well the contractor performed on past contracts. The Government will perform a past performance evaluation that results in an assessment of the Offeror’s probability of successfully meeting the contract requirements. Past Performance evaluation will not take into account the past performance information regarding predecessor companies.

4.2.1. The Government will evaluate past performance in terms of the elements listed below:

• Quality of Construction. Based on information provided in the PPQ and other information, the Government will assess the quality of the actual construction undertaken and the standards of workmanship exhibited by the Offeror’s team.

• Schedule/Timeliness of Performance. The Government will evaluate all information available with respect to the Offeror completing past projects within the scheduled completion…