A 02 - PWS and PRS - MN ARNG CDF Base Year.pdf

Ver. May 2024

PERFORMANCE WORK STATEMENT (PWS)

FOR

Camp Ripley Central Dining Facility Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Central Dining Facility Operation Services, as defined in this PWS.

1.2 Background: The Army in its acquisition pursuit of quality food service has improved its method of contracting. To capitalize on new approaches; e.g., proven commercial practices, management innovations, and best value contracting, the Army will award its food service contracts as a Performance Based Service Acquisition (PBSA). This idea will foster partnering arrangements between Government and Industry. Authorized diners are identified by two separate classifications: Substance in Kind (SIK) and non- SIK. The Government shall only pay for SIK meals, the contract will set a fair and reasonable price for non-SIK diners that shall not be less than the Government SIK rate.

The vendor shall not utilize the Government facility to cater meals for non-SIK diners outside the Camp Ripley Central Dining Facility. The Contractor shall provide all supervision, labor, personnel, materials and supplies to perform activities that comprise the full operation of an Army Dining Facility. No equipment is considered GFP/M/E/S.

Listing of available equipment can be found in Technical Exhibit #4 MN ARNG Kitchen Equipment. It includes, but is not limited to, requisitioning, receiving, storing, preparing, and serving of food. Also, included is the performance of related administrative, custodial, and sanitation functions, in the Dining Facilities.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base year, four (4) 12-month ordering periods and one six month ordering period. The base contract period is anticipated to begin 03 FEB 2025 and run through 02 FEB 2026. Total contract duration is expected to be from 03 FEB 2025 through 02 Aug 2029.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP. The QCP shall include at a minimum the following:

1.4.1.1 Personnel health and hygiene

1.4.1.2 Workplace Safety

1.4.1.3 Fire prevention and evacuation

1.4.1.4 Environmental protection

1.4.1.5 Energy conservation

1.4.1.6 Employee training and evaluation program

1.4.1.7 HAZMAT program

1.4.1.8 Hazard communication standards for use of chemicals

1.4.1.9 Hazard Analysis Critical Control Point plan

1.4.1.10 Organizational chart providing QC personnel who have direct accountability to the contractors top management

1.4.1.11 Inspection plan that identifies area’s to be inspected, personnel responsible for inspection, a method to identify and correct deficiencies and a method of documenting and enforcing QC operations.

1.4.1.12 Cleaning schedule that includes required areas and timelines.

1.4.1.13 Customer / Diner feedback program

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall be required to perform services on these days if the Government has SIK meal requirements, if no SIK requirements exist it is left to the contractor’s discretion to perform services.

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth June 19th

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.4 Place and Performance of Services: This PWS is developed to support Camp Ripley Training Center, Little Falls, Minnesota. The contractor shall provide services as defined below (1.4.4.1) as defined by normal hours of operation except when Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The dining facility maybe required to extend its service beyond normal hours (e.g. in event of an emergency or significant event). In most instances of hour’s extensions the Contracting Officer (KO) shall provide a minimum of four (4) hours’ notice to the contractor. In event of extenuating circumstances or mission requirements, short and/or no advance notifications are subject – notification will be given as soon as possible. Contractor will not be required to open a closed facility. Performance shall be at Camp Ripley Training Center Building 6-76. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.4.1 Reserved

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 Reserved

1.4.5.5 Reserved

1.4.5.6 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.10 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will http://jko.jten.mil/courses/atl1/launch.html http://cdsetrain.dtic.mil/opsec/ deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Reserved

1.4.7 Special Qualifications: Vendor and all vendor employees must meet the requirements of Tri-Service Food Code (TB MED 530), Hazard Analysis Critical Control Point (HACCP) and local Minnesota State regulations. The Vendor shall provide Supervisor training requirements to the COR no later than 10 days after award of the contract. Vendor shall have a training program as part of the QCP that ensures all employees meet required training per TB MED 530. Vendor shall ensure that all employees have access to the military installation. Personnel not authorized access to a military installation shall not work at the facility.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 14-30 day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. Vendors shall include a phase in checklist and timeline as part of their solicitation response and the final phase in plan shall be provided to the COR 10 days after contract award.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI

AR

AT/OPSEC

BI

CM

COR

DA DD254

DFARS

DoD

FAR

GFP/M/E/S

HQDA

HSPD

IA

IS

KO

NGB

OCI

PII

PIPO

POC

PRS

PWS

QA

QASP

QC

Army Enterprise Infostructure Army Regulation Antiterrorism/Operational Security Background Investigation Contract Manager Contracting Officer Representative Department of the Army Department of Defense Contract Security Classification Specification Defense Federal Acquisition Regulation Supplement Department of Defense Federal Acquisition Regulation Government Furnished Property/Material/Equipment/Services Headquarters, Department of the Army Homeland Security Presidential Directive Information Assurance Information System(s) Contracting Officer National Guard Bureau Organizational Conflict of Interest Personally Identifiable Information Phase In/Phase Out Point of Contact Performance Requirements Summary Performance Work Statement Quality Assurance Quality Assurance Surveillance Plan Quality Control

QCP

SCR

SIK

SSN

TE

USD (I)

Quality Control Program Service Contract Reporting Subsistence in Kind Social Security Number Technical Exhibit Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: No equipment is considered GFP/M/E/S. Listing of available equipment can be found in Technical Exhibit #4 MN ARNG Kitchen Equipment. The COR will keep inventory of the property listed in Kitchen Equipment and monitor the status of each piece of equipment for maintenance.

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones and a cash register to maintain an office environment. The Contractor must use the cash register.

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Sanitation and Custodial Operations

5.1.1 Contractor shall clean and sanitize food service equipment and surfaces to support dining facility operations

5.1.1.1 Contractor shall clean all surfaces and equipment that directly contacts food to include but not limited to serving lines, self-service food areas, condiment areas, drink dispenses, bussing carts, display refrigerators and warmers.

5.1.1.2 Equipment too large to fit into a sink shall be cleaned and sanitized after each use or the approved cleaning schedule using alternative procedures described in the latest published TB MED 530. Government can provide a digital copy of the latest TB MED 530 as required.

5.1.1.3 Contractor shall clean exhaust hoods and filters according to the approved Quality control plan schedule in accordance with the latest TB MED 530.

5.1.2 Contractor shall utilize “three compartment sink” system to wash items as described in the latest TB MED 530, AR 30-22 and TM 4-41.11

5.1.2.1 Food preparation equipment not washable in a mechanical dishwashing machine shall be cleaned sanitized and dried per the appropriate methods listed in the latest TB MED 530 and the Quality Control Plan.

5.1.2.2 Contractor shall maintain wash, rinse and sanitization sinks (three compartment sink system) at proper temperatures for manual washing as published in the latest TB MED 530 and Quality Control Plan.

5.1.2.3 Ovens and ranges must be cleaned at the end of each serving period. Ovens and ranges shall be cleaned such that they are free of dirt, grease, food particles and foreign matter.

5.1.2.4 Food holding boxes shall be cleaned at the end of each serving period.

5.1.2.5 Refrigeration equipment shall be cleaned as required or in accordance with TB MED 530 and the QCP.

5.1.2.6 The MN ARNG Food Service Technician and/or COR will inspect for compliance with sanitation standards. Sanitation discrepancies require the vendor to correct the discrepancies or that facility maybe shut down until sanitation standards are restored.

The Vendor is liable for excess costs in obtaining full food service meals should a shutdown occur.

5.1.3 Contractor shall operate mechanical dishwashing machine.

5.1.3.1 Contractor shall setup maintain and resupply the mechanical dishwashing machine per the manufacturers user manual and the latest TB MED 530. All supporting equipment shall be protected, cleaned and sanitized between uses.

5.1.3.2 Contractor shall identify faults and required repairs and communicate with the COR, contractor is not responsible to repair or pay the cost of repairs to the equipment as long as the damage is normal wear and tear or manufacturer recommended services.

5.1.4 Contractor shall clean and maintain dining facility interior and exterior areas.

5.1.4.1 Non-food contact surfaces and equipment shall be cleaned before, during and after meal period as described by the TB MED 530 and the Quality Control Plan.

5.1.4.2 Contractor shall clean hand washing areas, serving area, dining area and dining facility entrance / hand washing areas before and after every meal and as required during meals. All areas shall be cleaned per the TB MED 530 and the quality control plan.

5.1.4.3 Contractor shall clean the exterior areas as described in Technical Exhibit #6.

Areas included: Dining Area Exit Sidewalk, Kitchen Sidewalk, CDF Loading Dock, Loading Dock Landing, Sidewalk (as shown in image). Cleaning shall be complete before and after each meal or as directed in the quality control plan. Vendor is responsible for snow removal in the same area. Snow removal shall be completed continuously from 30 min prior to the beginning of the first meal of the day to min after the final meal of the day. Vendor shall use de-icing product on the entire sidewalk. De-icing product shall be provided by the Government.

5.1.4.4 Clean walls, doors, windows and ceilings to ensure they are visibly free of dust dirt, grease, and debris in accordance with the TB MED 530 and quality control plan.

5.1.4.5 Used grease and oil shall be properly disposed of in Government provided containers. Vendor shall not overfill the containers and communicate with the COR if the container is full.

5.1.4.6 Contractor shall maintain and keep clean the loading dock and loading area on the East side of the building.

5.1.5 Contractor shall maintain and prepare dining room service operations

5.1.5.1 Contractor shall clean dining room tables, chairs, walls, baseboards, windows, doors, TV’s wall art, serving table and other items in the dining facility as directed by the approved quality control plan and the TB MED.

5.1.5.2 Spills in the dining area shall be cleaned within 10 minutes of being identified

5.1.5.3 Dining facility customers are required to bus their own soiled dinnerware, refuse and trays however in the event items are not removed by the customer the vendor shall clean and bus all items within 5 min of being identified as described by the TB MED

530. Vendor shall have the location adjacent to the Eastern door as a soiled dinnerware drop area. Vendor shall maintain that area, provide a garbage and sufficient space for trays and cups. Vendor shall ensure the area does not overflow and diners have a space to put their soiled dinnerware.

5.1.5.4 Condiments containers, self-serve items, napkin dispensers and other like items shall be filled as required, when emptied the vendor shall clean and restock or clean and remove the items. All items shall be cleaned if required properly stored by the start prior to the start of the next meal period and prior to closing each day.

5.1.5.5 Contractor can display appropriate holiday decorations as approved by the COR, decoration shall not be displayed more than 1 week and all decorations must be cleaned and maintained as the rest of the dining facility.

5.1.6 Vendor shall stock and replenish their own cleaning supplies and chemicals.

5.2 Food Preparation and Dining Facility Administration

5.2.1 Headcount Services

5.2.1.1 The contracted shall provide headcount / cashier service. This includes review by the Government and contractor, with agreement by signatures, of the number of meals consumed during each meal service period. This joint review shall be conducted each morning to review the previous day’s meals, the COR and vendor shall change the time of the meeting as required. This will be the recorded used for preparation of the contractor’s invoice from which payment will be made. The contractor will operate a cash register provided by the Government for use in the collection of cash meals provided. It is the responsibility of the contractor to collect the contract line item meal cost directly from any individual diner who does not have a Government meal card. The Government will provide a meal card system for control of diners authorized Government furnished meals. The contractor will be responsible for controlling diners authorized Government furnished meals by requiring the diner to present a Government meal ticket bearing written meal authorizations. The Government meal ticket will contain information regarding which dates and meals are authorized. The contractor will collect meal tickets that have no meals remaining and return them to the COR. In instances of large groups requesting a single meal, a sign-in roster maybe used in lieu of printed meal tickets with prior approval from the COR. All other diners will pay for their own meal at the appropriate contracted line item rate. The cash register system will be programmed to enter cash sales as well as Government sales at a rate for each specified meal.

Contractor will provide cash register receipt documentation of the number and type of meals served to each diner with a Government meal card and for diners without a Government Meal Card. The contract shall accept credit/debit cards. If the vendor wants to utilize an automated system for SIK meals in lieu of the meal card system the system must meet all the requirements of the meal card system and the vendor is still responsible to ensure that all diners are counted correctly. The System will be approved by the COR and the contracting officer for a trial prior to running a trial and approved for use prior to implantation.

5.2.1.2 The vendor shall ensure that regardless of what method is utilized for SIK meal count that only SIK Soldiers are counted.

5.2.1.3 The vendor shall report the number of non-SIK meals served to the Contracting Officer Representative.

5.2.2 Meal preparation

5.2.2.1 Contractor shall prepare and maintain all food to the proper temperatures per the TB MED 530 and utilize the HACCP Plan to support food safety standards.

5.2.2.2 Contractor shall prepare main line menu items in accordance with the Army Go for Green 2.0 menu standards. The vendor can prepare Government approved ethnic observance and holiday meals with prior approval from the COR. Menu items shall be offered to support nutritional awareness, the Go for Green 2.0 (G4G) program, TM 4-

41.11 and AR 40-25.

5.2.2.3 Contractor shall prepare short order menu items in accordance with the Army Go for Green 2.0 menu standards. The vendor can prepare approved Government ethnic observance and holiday meals with prior approval from the COR. Menu items shall be offered to support nutritional awareness and the GFG program.

5.2.2.4 Use Progressive Cooking, Batch Cooking and Cook to order as outlined in Army Food Program Standards to support Initial Military Training (IMT) menu standards. TM 4-41.11 (Dining Facility Operations), TM 10-412.

5.2.2.5 Serve food at appropriate temperatures and prevent cross contamination.

Properly handled leftovers and reheat to 165 degrees. All food must be cooked, served, stored and reheat in accordance with TB MED 530.

5.2.2.6 Vendor shall ensure that all employees wear an approved uniform, uniforms proposal shall be submitted to the COR 10 days after award. Vendor shall ensure that employees obey required health, personal protective equipment and personal hygiene requirements in accordance with the TB MED 530 and MN serving requirements. The government shall not be required to supply any personal protective equipment or other uniform requirements.

5.2.3 Hours of operation are listed below. Contractor will not be required to operate if the Government has no SIK meal requests for a given meal. The vendor can operate the facility if no SIK meals are requested, the government will not pay for any meals during any such meals.

Hours of Operation:

Breakfast 0600 – 0745 Lunch 1130 – 1300 Dinner 1630 – 1830

5.2.3 Meal request and planning

5.2.3.1 Vendor shall submit 28 day meal plan to the COR no later than 30 days prior to serving. Vendor meal cycle shall be at least 14 days with no repeated meals.

5.2.3.2 Contracting Officer Representative shall provide the contractor with the meal count 72 hours prior to the serving period. The vendor shall accept additions up to 24 hours prior to the serving period. The Government shall pay at least 85% of the meal count regardless of the number of meals served. If the number of meals served is over 85% the Government will pay for all meals served.

5.2.3.3 Vendor shall plan meals in accordance with the Go for Green 2.0 system.

5.2.3.4 All eggs used for food served in the facility must be shelled. Liquid eggs may be used in the facility for breakfast SIK meals quantity larger than 200 with prior approval by the COR.

5.2.3.5 Vendor shall not provide alcoholic beverages. Alcoholic beverages shall not be consumed in the dining facility.

5.2.4 Vendor shall manage, order, receive and properly store subsistence. Vendor shall safeguard subsistence and ensure that all subsistence is stored at the proper temperature without any cross contamination as per TB MED 530 and the QCP.

5.2.5 Vendor shall garnish and setup the serving lines no later than 15 minutes prior and not earlier than 30 min prior to meal serving times

5.2.6 Vendor shall serve at a minimum rate of 8 diners per minute per full food service line or 10.5 diners per minute for a full food service line plus short order section. Vendor shall be capable of serving up to 1700 meals and 300 field feeding meals per meal. Any number beyond that requirement shall be negotiated between the vendor and Contracting Officer.

5.2.7 Vendor shall use the proper procedures per TB MED 530 for leftover foods and ensure the safe storage of foods within the specified time limits.

5.2.8 Vendor shall serve utilizing proper utensils and portions controls to serve each diner.

5.2.9 Contractor shall be responsible for the purchase of and payment for all food and beverage products to include soda required under this contract. Purchasing activity shall be conducted under the name of the contractor.

5.2.10 The use of the facility is restricted to meal preparation and service under this contract. Any use of the facility or equipment by the contractor for private purposes maybe cause for immediate cancellation of the contract. No equipment is to be removed from the site. The contractor will be allowed to use the facility to provide food service as an “open door facility” to any walk-in customers stationed at or working at Camp Ripley.

If the Contractor serves such customers they will not be given preferential service over Government authorized diners. The facility may not be utilized for any catering service.

5.2.13 Contractor shall post all sanitation procedure signs provided by the COR.

5.3 Field Feeding Operations

5.3.1 Vendor shall not be required to service meals off site for field feeding requirements. Contractor shall be furnished at least 24 hours in advance the number of meals to be prepared and time meals shall be ready for pickup. Packaged meals can be cancelled up to two hours prior to pick up. Vendor will be paid for meals cancelled within 24 hours. Packaged meals shall not be served inside the dining facility. All field feeding meals must be made and packed in a food preparation area.

5.3.2 Vendor shall ensure that all food containers are cleaned, sanitized and stored per the TB MED 530 prior to use.

5.3.3 Vendor shall ensure that food containers are labeled with the product name, date and time food was removed from heating source.

5.3.4 Vendor shall ensure that food products are ready for transport no earlier than 30 min and no later than 10 min prior to Unit pick up time.

5.3.5 Vendor shall ensure food containers are prepared and packed as per Technical Exhibit #5 Field Feeding. Inserts and containers shall be pre-cooled or preheated based on the food item. Inserts used shall be 1/3rd pans (three per container).

5.3.6 Vendor shall be responsible to clean all food containers as they return, Units will not be required to clean food containers.

5.3.7 Vendor shall provide all paper ware, utensils, cups and napkins required for Field Feeding operations. All items shall be made out of 100% compostable materials and approved by the COR, Styrofoam is not allowed. Vendor shall provide garbage bags required for fielding operations.

5.3.8 Warming Beverages. Vendor shall have available for field feeding warming beverages. Acceptable warming beverages include: coffee hot cider, soup broth or other COR approved beverages. Warming beverages shall be served in a five gallon quantity. Warming beverages can be requested with or without a meal. Government reserves the right to request a specific warming beverage.

5.3.9 All eggs used for field feeding shall be pasteurized liquid eggs.

5.4. Kitchen equipment.

5.4.1 Current equipment is listed in Technical Exhibit #4 Kitchen Equipment. Vendor shall not be required to maintain kitchen equipment.

5.4.2 Any equipment that is unserviceable, requires repairs or preventative maintenance shall be reported to the COR. The vendor is not required to provide maintenance to any Government owned equipment.

5.4.3 New equipment requirements shall be communicated through the COR. The Government is not required to provide new equipment, but will consider all requests.

5.4.4 Loss of or damage to government equipment. When a loss or damage to equipment or material is discovered the contractor shall immediately notify the COR or contracting officer. A written notification is required within two days. The contractor shall investigate and report in writing the facts within 15 days.

5.4.5 The contracting officer shall provide a written determination establishing liability for loss and damage of equipment or material. The presentation of the facts surrounding the loss or damage shall be accurate and complete. The file shall reflect the investigative and other options utilized. Contracting officer will cite the specific contract terms on which a determination is made and shall stand alone as a full case report without reference to any other document.

5.4.6 Equipment leased by the Government and provided to the contractor is the responsibility of the Government for maintenance and repairs as required.

5.5 Emergency medical treatment is not available from the Government. Contracting Officer Representative shall provide the vendor emergency procedures for injuries onsite. Vendor shall notify contracting officer or contracting officer representative upon any injuries or medical emergencies.

5.6 Employee requirements

5.6.1 All employs working or present in food preparation or serving areas shall wear hair nets or other approved hair restraints. Personnel with facial hair that cannot be adequately restrained shall be prohibited from food service operations. Restraints shall be kept clean.

5.6.2 Food service personnel shall not wear jewelry while preparing or handling food.

Only authorized exceptions include: plain wedding band, medical alert bracelet or necklace.

5.6.3 No alien shall be employed who does not have a valid US Immigration card, I-551 Permanent Resident Card.

5.6.4 Loitering: Contractor employees shall not loiter in any working or patron areas.

Upon completion of their assigned shift, employees shall depart the facility. The contractor shall only allow authorized personnel to be present in kitchen, storage, serving and washing areas.

5.6.5 Contractor personnel shall: wash hands upon return for work, immediately after visiting the lavatory, using tobacco products and handling raw meat, poultry, garbage or spoiled items. Employees shall keep fingernails clean, cut short and devoid of nail polish (Food servers and attendants). No use of tobacco of any type is allowed within the building, use of tobacco products is only allowed in designated areas.

5.6.6 Personnel who handle or serve food shall not be used to clean latrines, garbage cans, sewers, drains, grease traps or similar custodial duties during period of food preparation and service.

5.6.7 All personnel employed by the contractor in the performance of this contract or any representative of the contractor entering the government installation shall abide by all security regulations of the installation and shall be subject to such checks as maybe deemed necessary. The contracting officer reserves the right to direct the removal of an employee for misconduct, security reasons or any overt evidence of communicable disease. Additionally the contracting officer may remove any employee for any reason the contracting officer determines appropriate. Contractor must collect keys or other measures of access previously issued to the employee. Contract is required to maintain performance despite removal of any employee.

5.6.8 All personnel operating privately owned vehicles shall have a valid state license to operate the motor vehicle and comply with current Camp Ripley regulations. Vehicles must have current vehicle insurance and registration while operating on Camp Ripley.

5.7 The vendor may provide approved decorative materials for the facility during holidays and special occasions as approved by the COR.

5.8 All unclaimed items found shall be turned into the Contracting Officer or COR on a daily basis. The COR will maintain the lost and found.

5.9 The contractor is responsible for recycling. All items will be placed into the proper containers. Glass and metal shall be rinsed, cardboard shall be clean and broken down.

Containers for recycling shall be provided by the Government.

5.10 Vendor shall have a contract manager, that person shall be able to make decisions for the contractor.

5.11 Service Contract Reporting:

5.11.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau (or your organization) via a secure data collection site.

5.11.2 The contractor shall completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting.

The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of

Publication Mandator y or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/ Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspg i/current/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuan ces/dodm/

Federal Information Processing Standards (FIPS) Publication

201-3 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 10)

January http://nvlpubs.nist.gov/nistpubs/FIPS/NIS T.FIPS.201-3.pdf

DoDM 5200.2 Regulation

5200.02 Procedures for the

04/03/2017 http://www.dtic.mil/whs/directives/corres/ pub1.html

DoD Personnel Security Program (PSP)

Army Directive 2014-05 Policy and Implementation Procedures for Common

Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/Pu bForm/ArmyDir.aspx

AR 190-13

The Army Physical Security

Program

06/27/2019 http://www.apd.army.mil/ProductMaps/Pu bForm/AR.aspx

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy

Program

01/29/2019 http://www.dtic.mil/whs/directives/corres/ dir.html#

DoD 5400.11-R Department of Defense

Privacy Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/ pub1.html http://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspg http://farsite.hill.af.mil/ http://www.esd.whs.mil/Directives/issuan http://nvlpubs.nist.gov/nistpubs/FIPS/NIS http://www.dtic.mil/whs/directives/corres/ http://www.apd.army.mil/ProductMaps/Pu http://www.apd.army.mil/ProductMaps/Pu http://www.dhs.gov/homeland-security-http://www.dtic.mil/whs/directives/corres/ http://www.dtic.mil/whs/directives/corres/

DoDD 8140.01 Cyberspace Workforce

Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/ dir.html

DoD 8570.01-M Information Assurance

Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015

OK http://www.dtic.mil/whs/directives/corres/ pub1.html

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/P ubForm/AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/P ubForm/AR.aspx

DoD 5220.22-M National Industrial Security Program Operating Manual

02/28/2006 (Change 2:

05/18/2016

OK http://www.dtic.mil/whs/directives/corres/ pub1.html

AR 381-12

Threat Awareness and

Reporting Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/P ubForm/AR.aspx

AR 30-22 Army Food Program 07/17/2019 https://armypubs.army.mil/epubs/DR_pub s/DR_a/pdf/web/ARN7458_R30_22_FIN

AL.pdf

DA PAM 30-22 Operating Procedures for the Army Food

Program

07/17/2019 https://armypubs.army.mil/epubs/DR_pub s/DR_a/pdf/web/ARN18456_P30_22_FIN

AL.pdf TB MED 530 Food Service

Sanitation 03/01/2019

TM 4-41.11 Dining Facility Operations

04/23/2012 https://armypubs.army.mil/epubs/DR_pub s/DR_a/pdf/web/tm4_41x11.pdf

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Apr 2020 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

08/01/23 https://www.uscis.gov/sites/default/files/files/form/i- 9.pdf

DD 441

Department of Defense

Security Agreement

Mar 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms 0001-0499.htm

DD 250

Material Inspection and

Receiving Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm http://www.dtic.mil/whs/directives/corres/ http://www.dtic.mil/whs/directives/corres/ http://armypubs.army.mil/ProductMaps/P http://armypubs.army.mil/ProductMaps/P http://www.dtic.mil/whs/directives/corres/ http://armypubs.army.mil/ProductMaps/P http://www.dtic.mil/whs/directives/forms/index.htm http://www.uscis.gov/sites/default/files/files/form/i-http://www.dtic.mil/whs/directives/forms/dd/ddforms http://dtic.mil/whs/directives/forms/dd/ddforms0001-

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom

5.1 Sanitation

and Custodial

Operations

5.1.1 Contractor shall

clean and sanitize food service…