ATTACHMENT C. OFFERORS QUESTIONS AND GOVERNMENT RESPONSE.pdf

Amended Solicitation 959P0020Q00220001

ATTACHMENT C: Offerors’ Questions & Government’s Response

1. Section C, 6.3, pg. 21: Can residential services be physically located in Virginia or Maryland?

Government’s Response: Yes. Residential services can be physically located in Virginia or Maryland as long as it is within the local area of the Agency.

2. Section F.2, pg. 29, Place of performance: The solicitation states that services are to be provided at 633 Indiana Avenue in D.C. Is that for outpatient services only?

Government’s Response: Please review updated Section F.2 in the solicitation. The Contractor shall be within the geographical area of the Washington Metropolitan area of the Agency. The Agency is located at 633 Indiana Avenue. Outpatient services will not be provided at 633 Indiana Avenue.

3. Section C, 9.2, pg. 27, Personnel: The solicitation states that Contractors shall possess qualifications required by the D.C. DBH Assessment and Referral Center Standards, D.C.

Department of Behavioral Health Mental Health Rehabilitation Services Standards and/or the D.C. Department of Behavioral Health Certification Standards for SUD Treatment and Recovery Providers.

Is Virginia Department of Behavioral Health and Disability Services qualifications sufficient instead of the stated D.C. standards?

Government’s Response: Yes. Please refer to revised Section C, 9.1. The Virginia Department of Behavioral Health and Disability Services qualifications are sufficient instead of D.C. standards. If a program is located in Virginia that program may forgo the D.C. standards and meet the Virginia standards.

4. Section C, 3.0, pg. 19: The solicitation states that services shall be provided in accordance with all applicable District of Columbia certification standards and applicable accreditation standards.

May we meet Virginia standards instead of D.C. standards?

Government’s Response: Yes. Please refer to the Government’s response to question #3 above.

5. During the COVID 19 pandemic, we will not be transporting residential patients to any appointments or services except for emergencies. We will not be able to transport patients to Court appointments. However, we may facilitate any Court or probation appointments that are held electronically such as via Zoom. Would that be acceptable during COVID 19?

Government’s Response: Yes. The Contractor may facilitate any Court or probation appointments electronically only during the COVID 19 pandemic and only if this is acceptable to the Courts and for Pretrial/Probation matters. Please refer to Section C, 5.0.

6. During COVID 19 we will not be taking patient to medical appointments in D.C. for routine care. Instead, we would be providing routine medical services on site at our facility through on-site medical staff. However, some Pretrial Services patients will not have medical coverage for their medications (including MAT medications as well as medications to address medical or psychotropic issues). Could we include an estimated average cost per person in our proposed rate for anticipated medical costs? Alternatively, we could bill Pretrial Services for any uncovered medications costs incurred by individual patients. Which would be preferable?

Government’s Response: Yes. Offerors may include estimated average cost per person in their proposed rate for anticipated medical costs. The Contractor cannot bill the Agency for routine medical care performed by the Contractor. Please refer to updated Section C, 6.1.10, 6.3.10 and 6.5.9.

7. Section C, 6.3.12, pg. 22: Qualified clinical personnel shall be on-site and accessible at least 16 hours each day Monday thru Friday and at least 8 hours per day on weekends. What is the definition of qualified clinical personnel?

Government’s Response: A qualified clinical personnel is a licensed staff professional (i.e. nursing, social work, psychologist, physicians, substance use counselors, art therapist, etc.). Please refer to updated Section C, 6.1.12.

8. Section C, 6.3.13, pg. 22: In general, we cannot provide residential treatment services to hearing and visually impaired individuals because of the difficulty of participating in an intensive residential program even with accommodations. Although some patients with partial impairment may be able to participate, but this would have to be determined on a case-by-case basis. Would this be acceptable?

Government’s Response: Yes. Offerors are not required to bid on the service in Section C, 7.0 but are encouraged.

9. Section C, 7.0, pg. 25 - 26: Are the service enhancements, Sections 7.1 to 7.11, required or optional?

Government’s Response: The services in Section C, 8.0 are required services. This is a mandatory requirement. Please refer to updated Section C, 8.0.

10. Section C, 7.0, pg. 25 – 26: May Offerors propose to provide some of the service enhancements but not all?

Government’s Response: Please view the Government’s response to question 9 above.

11. Section H, pg. 34, Records Management: The solicitation states all deliverables under the Contracts shall be treated as the property of the U.S. Government. We use an electronic records system. We are required by licensure to maintain client records for a certain time following treatment. We also must maintain other records that would be related to this Contract, such as financial records. Would this meet the records management requirements?

Government’s Response: Yes. This would meet the records management requirement.

12. Section L.1, pg. 61: Technical proposals are limited to twenty (20) pages. Does the 20-page limit include attachments (such as copies of accreditation certification or resumes of proposed staff)?

Government’s Response: No. The 20-page limit does not include attachments. Please refer to updated Section L.1.

13. Section C, 6.5, pg. 23: What ASAM level is required for the Medically Managed Intensive Residential Inpatient Treatment?

Government’s Response: This is not an ASAM level of care. This is for inpatient psychiatric medication stabilization services.

14. Section C, 2.0 & 6.0, pg. 18-19: We propose to offer ASAM Level 3.7-WM, Short-term Medically Monitored Intensive Withdrawal Management in lieu of ASAM Level 4, Daily Medically Managed Intensive Inpatient Detoxification.

Government Response: Yes. Offerors may propose ASAM Level 3.7-WM, short-term Medically Monitored Intensive Withdrawal Management in lieu of ASAM Level 4, Daily Medically Managed Intensive Inpatient Detoxification. Please refer to updated Section C, 6.1.2.

15. Is transportation costs to be incurred for a) transport from point of origin at initial placement and b) roundtrip to court appointments, only?

Government Response: Please refer the Section C, 5.0. The transportation cost would not be a separate cost billed to the Agency. However, Offerors shall provide a breakdown of all costs in their price proposal.

16. Are there information regarding the range of court appointments a client may have during time in program?

Government Response: Court appointments vary and typically the Court will defer the court appointment until after treatment.