Conformed_thru_Amendment_2_RFQ_SSS_Readiness_Simulation_90MC0026Q0005_08102026_UPDATE.pdf

52.212-1 ADDENDUM- NARRATIVE QUOTE PREPARATION AND SUBMISSION

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (DEC 2006)

1. GENERAL INSTRUCTIONS: This Addendum supplements FAR 52.212-1, Instructions to

Offerors – Commercial Products and Commercial Services. In the event of a conflict between FAR 52.212-1 and this Addendum, this Addendum shall govern.

a. Addendum to Paragraph (c) Period for acceptance of offers: Paragraph (c) is changed to read as follows: The Vendor agrees to hold the prices in its offer firm for 120 calendar days from the proposal due date, unless another time is specified in an amendment to the solicitation.

b. Addendum to Paragraph (h) Multiple awards. Paragraph (h) is changed to read as follows: Selective Service System intends to award a single contract because of this solicitation. Multiple awards will not be made because of this solicitation.

c. Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows: The Government intends to award without discussions. Therefore, the offeror's initial submission shal l contain the vendor’s best approach/terms for all the evaluation factors (technical, past performance, and price).

d. Addendum to Paragraph (I) Debriefing. Paragraph (I) is changed to read as follows:

The vendors are reminded that the Government reserves the right to award this effort based on an initial narrative quote.

e. Addendum to Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

a. The Vendor is expected to examine this entire solicitation document. Failure to do so will be at the vendor’s own risk. The vendor’s submission must be clear, concise, and include sufficient detail for SSS’s effective evaluation, and for substantiating the validity of stated claims. The submission should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the vendor intends to meet all the stated requirements with their proposed solution.

Vendors should assume that the Government has no prior knowledge of their capabilities and experience. Accordingly, please note that the Government will base its evaluation solely on the information presented in the offeror’s submission.

Additional portions of the successful offeror’s submission may be incorporated into the contract as an attachment in the award document at the Government’s discretion.

b. Vendors shall submit complete technical quotations in accordance with these instructions. The Government intends to evaluate technical quotations and make award without unnecessary exchanges; therefore, vendors are encouraged to submit their best solution/approach and quotation initially. However, the Government reserves the right to conduct clarifications or exchanges if determined to be in the Government’s best interest.

c. Vendors shall set forth full, accurate, and complete information as required by this solicitation package. The penalty for making false statements in submissions is prescribed in 18 U.S.C. 1001.

d. The Government intends to award a single firm-fixed-price contract.

e. A vendor submitting restricted data shall mark it as follows in accordance with FAR 52.215-1, Instructions to Offerors-Competitive Acquisition, which is incorporated by reference. FAR Clause 52.215-1 states: “Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall:

i. Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this vendor as a result of-or in connection with-the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

ii. Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

The Government assumes no liability for disclosure or use of unmarked data and may use or disclose the data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the provisions of the Freedom of Information Act (5 U.S.C. 551).

f. This procurement is conducted under the procedures of FAR Part 13.5.

g. Discrepancies: If a vendor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the vendor should immediately notify the named Contracting Officer in writing prior to the closing date of the RFQ.

h. Electronic Reference Documents: All referenced documents for this solicitation are available on the

SAM.gov website at Home | SAM.gov . Prospective vendors are encouraged to subscribe for real-time email notifications to stay apprised of when information has been posted to the website for this solicitation.

i. Communications: Exchanges of source selection information between the Government and offerors will be controlled by named Contracting Officer and/or Contract Specialist. Evaluation notices and responses will be transmitted as emails and will be treated as source selection sensitive information.

2. SUBMISSION INSTRUCTIONS

a. SUBMISSION OF NARRATIVE QUOTES: Each offer shall be provided to the Government in five (5) separately electronically submitted bound Volumes and shall contain the following:

1. Volume I: Administrative Documentation - Consisting of 1) Cover Letter and 2) Vendor’s Capability Statement

2. Volume II: Technical Narrative Based on the Government’s Requirements (Reference: Performance Work Statement (PWS) at Attachment 1)

Volume III: Factor : Past Performance (Reference: PPQ – Attachment 2) Volume IV: Factor : Price and Backup Summary Volume V: Contract Documentation to include Small Business

b. SUBMISSION STRUCTURE AND DETAILS:

The vendor shall submit each Volume as indicated in table 1 below:

TABLE 1

Volume Title Description Page Limit Per Section I Cover Letter & Capability

Statement 20 Pages

II Factor 1. Technical Narrative Quote Approach & Demonstration

Pages

III Factor 2. Past Performance/Attachment 2

10 Pages

IV

Factor 3. Price (Pricing for CLINs on SF 1449 Schedule B, and completion/submission of the contractor’s pricing sheet via the Government’s pricing sheet at Attachment 3 to

N/A include Government-requested backup documentation.

V Factor 5 – Contract Documentation (as specified in the section), N/A

Unless otherwise specified, one page is one side of a U.S. Letter size (8.5” x 11”) piece of paper. All electronic files shall be in Microsoft Word or Excel formats.

Any documents shall be submitted using the same file format. Printed pages must maintain 12-point Times New Roman font and be single spaced. Printed pages

(except for Excel and PowerPoint) must maintain one-inch margins.

Excel files must maintain margins of no less than 0.7 inches, and PowerPoint files must maintain margins of no less than 0.5 inches. Headers and footers may be of a font larger than 12 points but shall not be smaller than ten-point font.

Charts/Graphics/Tables embedded in the proposal will count toward page limitations.

Charts/Graphics/Tables must maintain a minimum of ten-point Times New Roman font. Ledger size (11” x 17”) paper may be used in the Project Staffing

Plan when providing charts/graphics/tables. A single side of an 11” x 17” piece of paper will be counted as two pages where page limitations apply. Items such as Title Page, Table of Contents, Cover Letter, List of Figures, and Acronym Lists are excluded from page counts below, unless they are inclusive of a document (e.g., a Table of Contents within the Draft Transition-In Plan), in which case it would count toward the stated page limitations. PDF files will be allowed for executed documents such as a Cover Letter.

Any pages submitted beyond the page limitations will be removed and not evaluated.

c. ADMINISTRATIVE PROPOSAL (VOLUME I)

Volume I contains administrative information. This volume shall contain the following:

1. Transmittal/Cover Letter

The offeror’s Transmittal/Cover Letter for the proposal shall include the following information:

The solicitation number and title and identification of the Vendor’s point-of-contact (POC) for any matters or issues related to this requirement and vendor submission to include POC name, title, phone number and email address.

The Vendor shall submit a statement that the contractor under which this proposal is being submitted has been registered in SAM.gov and all information is up to date.

Vendor’s complete Business Mailing Address Tax Identification Number (TIN) Unique Entity Identification (UEI) (replaces DUN & Bradstreet Number

(DUNS) designation) CAGE code/NAICS code In addition, Vendor’s shall fill out the FAR Clause 52.204-24 contained in this solicitation, complete the requested entry information, and submit the completed filled out clause with their proposal.

NOTE: Each volume shall clearly identify:

Solicitation Number Vendor Name

UEI

Volume Number

2. NOTE: OFFER AND AWARD (SF1449)

When completed and signed by the Vendor, Standard Form (SF) 1449, “Solicitation, Offer, and Award,” constitutes the Vendor’s acceptance of the items and conditions of the proposed order. Therefore, the form must be executed by representatives of the Vendor authorized to commit the organization to contractual obligations. The Vendor shall sign SF1449 in Block 17. All Vendors must submit their submissions electronically to the named Contracting Officer and Contract Specialist.

d. SUBMISSION OF THE TECHNICAL NARRATIVE QUOTE (VOLUME II)

The Technical Quotation shall demonstrate the vendor’s understanding of the requirement and its capability to successfully perform all requirements identified in the Performance Work Statement (PWS).

Volume II is the Technical Narrative Approach Quote and shall contain the following:

i. FACTOR 1-Technical Approach/Capability and Demonstration

ii. 1. Technical Approach

Describe the proposed Readiness Simulation solution, including:

Overall system architecture Commercial product description Functional capabilities

Configuration approach User interface Security features Reporting capabilities Scalability System administration

2. Compliance Matrix

Provide a matrix identifying compliance with each PWS requirement.

For each requirement identify:

Compliant Partially Compliant Non-Compliant

Provide explanatory comments where applicable.

Implementation Approach

Describe:

Implementation methodology Project Schedule Key milestones Required Government Support Training approach Risk mitigation strategy

Staffing

Identify key personnel responsible for implementation and support.

Include:

Role Relevant experience Certifications (if applicable)

Government-Conducted Demonstration

The Government will conduct a live demonstration as part of the technical evaluation process. The demonstration is an integral component of the Technical Approach/Capability evaluation and will be conducted only for vendors invited by the Government.

Demonstration – Capability Demonstration

The Government will invite vendors whose narrative quotations are determined to be among the most highly rated to participate in a live demonstration of their

During this vendors shall the functionality, features, and capabilities of their proposed solution using representative scenarios The Government may ask questions during the demonstration to clarify system capabilities and operational functionality.

The Government will provide demonstration instructions, the demonstration schedule, time limits, and additional logistical information to invited vendors prior to the demonstrations.

Failure to participate in either demonstration, or failure to demonstrate the capabilities represented in the quotation, may adversely affect the Government’s technical evaluation.

iii. Technical Assumptions (if any) Vendors shall clearly identify any assumptions, constraints, or risks that could affect the technical submission citing the area of the section which they pertain.

The vendor shall not include any price data in Volume II of the submission.

The Government reserves the right to reject any vendor submission that includes any assumption that adversely impacts the Government’s requirements.

f. VOLUME III-FACTOR 2-PAST PERFORMANCE

The vendor shall provide one (1) Past Performance reference using the Past Performance Questionnaire (PPQ) at Attachment 2. The reference shall be from relevant and recent contracts, on-going contracts, subcontracts and/or task/delivery orders accomplished within the past three (3) years. Relevant efforts are defined as any efforts that are of similar size and scope as the tasks in the PWS. Recent efforts are defined as those performed to any extent within the last three (3) years prior to the closing date of the solicitation. Those efforts shall be the same or similar in type, size, and complexity as the requirements of this contract.

The vendor shall provide the completed PPQ with their quote submission or directly to the named Contracting Officer and Contract Specialist before the stated submission deadline. In the event the vendor cannot obtain a completed PPQ by the timeline, the vendor shall list a qualified reference whereby the Government contracting team will utilize the PPQ to call and ask the referenced source the questions as described in the PPQ. If utilizing the reference method vendors shall provide:

Customer/Organization Name Contract Number Period of Performance Dollar Value Description of Work Customer Point of Contact Telephone Number Email Address

**Please note that if a vendor does not have one (1) past performance reference to submit in accordance with the above submittal requirement, the vendor shall note this information in their RFQ.

g. SUBMISSION OF THE PRICE PROPOSAL (FACTOR 3-VOLUME IV)

Volume IV contains Price Proposal information. This volume shall contain:

a. Supplies or Services and Prices (CLIN sections of the Solicitation)

b. Price Excel Spreadsheet provided by the Government at Attachment 3

c. Price Supporting Documentation for sub-areas – Breakout of all pricing via a separate excel spreadsheet.

d. Pricing Assumptions

The vendor shall fully support all proposed prices. A vendor’s submission is presumed to represent the offeror’s best efforts in response to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price, shall be explained in the proposal.

The offeror shall submit all proposed prices using Microsoft Excel software utilizing the formats without cells locked and including all formulas per the Government’s pricing sheet (Attachment 3).

a. PRICE SUPPORTING DOCUMENTATION

The price supporting documentation is required to enable the Government to perform realistic price analysis. The offeror shall provide the following price supporting documentation:

1. Summary schedule (Section B-Supplies or Services and Price/Costs) which provides the total firm-fixed-price (FFP) or not-to-exceed (NTE) amount for each CLIN and the total FFP or NTE price offered.

2. Full back-up documentation for the CLINs for the period of performance and each task area using the offeror’s own Excel spreadsheet or workbook. The back-up documentation shall detail the labor categories to be used, labor hours proposed by category back-up detail for each category.

3. Price Assumptions The offeror must submit all (if any) assumptions upon which the Price Proposal is based.

h. VOLUME V – CONTRACT DOCUMENTATION

1. The vendor’s submission shall include a signed copy of the solicitation and any amendments issued.

2. Small Business Set-Aside Requirements

This acquisition is a Total Small Business Set-Aside

Vendors shall comply with FAR 52.219-14, Limitations on Subcontracting, and all applicable Small Business Administration (SBA) regulations governing contract performance by small business concerns.

As part of their submission, vendors shall provide a brief narrative describing their intended approach to contract performance, including the anticipated use of subcontractors, teaming partners, and similarly situated entities, if any.

The narrative shall identify:

(a) The prime contractor’s role in contract performance;

(b) Any anticipated subcontractors, teaming partners, or similarly situated entities;

(c) The general scope of work anticipated to be performed by each participant; and

(d) The vendor’s acknowledgement that contract performance will comply with FAR 52.219-14 and applicable SBA regulations.

The information provided under this section is for purposes of understanding the vendor’s proposed performance approach and does not constitute a separate evaluation factor.

i. SUBMISSION OF QUESTIONS:

Vendors are requested to submit questions grouped by solicitation Section and refer to the Section/Sub-section or Page number.

Questions/comments on the solicitation are due no later than the date indicated below. Questions submitted after the deadline may not be answered. Questions/comments will only be considered and responded to if received via email to the contracting officer and contract specialist listed in the solicitation.

Questions relating to this acquisition shall be submitted using the following table format:

EXAMPLE: QUESTION FORMAT – TABLE 2

# Question* Solicitation Section #

Solicitation Page #

*NOTE: One question per row

Questions must be received before the date/time of July 28, 2026, at 2:00PM Eastern Standard Time. All questions shall be received via email and sent to the Contracting Officer, Georgette Hendricksen (georgette.hendricksen@sss.gov) and Contracting Specialist, Cane Toussaint (ctoussaint@sss.gov ) with SUBJECT LINE: “SSS Readiness Simulation (RS)-Questions-Contractor Name”

Questions or requests for extension submitted after the indicated question cut-off date will not be considered. Any information given to a prospective offeror concerning this solicitation will be furnished promptly to other prospective offerors as an amendment to the solicitation.

j. DELIVERY INSTRUCTION

The vendor shall submit their technical narrative quotations in accordance with the instructions identified in the Cover Page of the SF-1449. Vendor submissions not received by or before the submission stated date noted in Box 8 on the first page of the SF-1449. (August 14, 2026 @ 2:00PM Eastern Time (ET) will not be considered.

k. SUBMISSION OF PROPOSALS

Vendor submissions shall be sent electronically via email only to the Contracting Officer, Georgette Hendricksen (georgette.hendricksen@sss.gov) and Contract Specialist, ( with the SUBJECT LINE:

“SSS -CONTRACTOR NAME.”

E-mail submissions cannot exceed 35MB.

It is the Vendor’s responsibility to follow up with the Contracting Officer and named Contract Specialist after submitting questions and narrative quotations to ensure receipt.

*NOTE: The Selective Service System (SSS) has a size limitation of 35MB for each e-mail to an SSS e-mail address. Electronic files shall be clearly labeled and compatible with Windows 11, Microsoft Office 365, and Adobe Acrobat.

52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Evaluation: See FAR 52.212-2 Addendum below.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 ADDENDUM-EVALUATION-COMMERCIAL ITEMS (DEC 2006)

Paragraph (a), Evaluation:

I. BASIS FOR AWARD:

1. The Government intends to award one firm-fixed price contract resulting from this solicitation to the responsible vendor whose quotation represents the best value to the Government.

2. Award will be based on a comparative assessment of quotations using the evaluation factors identified below. The Government may award to other than the lowest-priced vendor when the perceived benefits of a higher-rated quotation justify any associated price premium.

3. The Government intends to evaluate quotations and make award without unnecessary exchanges. However, the Government reserves the right to conduct clarifications or exchanges if determined to be in the Government’s best interest.

(b) Evaluation Factors:

The Government will evaluate quotations using the following factors:

1. Technical Capability and Demonstration

2. Past Performance

3. Price

Technical Capability and Demonstration, when combined with Past Performance, are significantly more important than Price. As quotations become more equal in technical merit and performance risk, Price will become increasingly important in the award decision.

Factor 1 – Technical Capability and Demonstration

The Government will evaluate the Offeror's demonstrated understanding of the requirement and its ability to successfully provide the commercial readiness simulation solution described in the Performance Work Statement (PWS).

The evaluation will consider the information submitted in the Technical Quotation together with the results of the Government-conducted demonstrations.

Areas of evaluation include, but are not limited to:

Demonstrated understanding of the requirement.

Compliance with the PWS.

Functional capabilities of the proposed commercial solution.

Ease of use and user interface.

System configuration and administration.

Reporting and analytical capabilities.

Security features and data protection.

Implementation approach and project schedule.

Training and knowledge transfer.

Overall technical merit and performance risk.

Demonstration Evaluation

The Government may invite Vendors whose written quotations are determined to be among the most highly rated to participate in a two-stage demonstration.

Stage 1 – Capability Demonstration

Vendors will demonstrate the capabilities and functionality of their proposed commercial solution using Government-provided demonstration guidance.

Stage 2 – Operational Scenario Evaluation

Vendors may be invited to demonstrate how their proposed solution performs Government-developed operational scenarios representative of the agency's mission requirements.

The demonstrations will be evaluated as part of the Technical Approach/Capability factor and will validate the capabilities represented in the written quotation.

Failure to participate in a requested demonstration, or failure to demonstrate the capabilities represented in the quotation, may adversely affect the Government's evaluation.

Factor 2 – Past Performance

The Government will evaluate the relevance and quality of the Vendor's recent past performance on contracts of similar size, scope, and complexity.

The Government may use information obtained from:

References submitted by the Vendor.

Contractor Performance Assessment Reporting System (CPARS), if available.

Other sources deemed relevant by the Government.

A Vendor without a record of relevant past performance will receive a neutral assessment and will not be evaluated either favorably or unfavorably.

Factor 3 – Price

The Government will evaluate proposed prices for reasonableness, completeness, and balance.

The Government may compare prices among Vendors, to the Independent Government Cost Estimate (IGCE), historical pricing, market research, or other methods authorized by FAR Part 13 to determine whether proposed prices are fair and reasonable.

(c) Comparative Assessment

The Government will perform an integrated assessment of all evaluation factors in determining the quotation representing the best value.

Selection may be made to a Vendor whose quotation is not the lowest-priced if the Government determines that the additional technical merit, demonstrated capability, or reduced performance risk warrants the additional cost.

(d) Award

The Government reserves the right to:

Award without conducting exchanges;

Conduct clarifications or exchanges if determined to be in the Government's best interest;

Invite Vendors to participate in the Government-conducted demonstrations;

Reject any or all quotations if such action is determined to be in the Government's best interest.

The Contracting Officer's award decision will be documented in the contract file and will represent the quotation determined to provide the best overall value to the Government.

(e) ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

The Vendor will be evaluated to assess whether an actual or potential OCI exists as defined by FAR Part 9.5. If an actual or potential OCI is identified that cannot be mitigated, avoided, or resolved in accordance with FAR Part 9.5, that Vendor may be ineligible for award.

(f) RESPONSIBILITY DETERMINATION

Prior to award, the Government may consider all information available concerning the Vendor’s responsibility, including financial capability, integrity, performance record, and ability to successfully perform the contract.