9-SHE130282 Specifications.pdf
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- Solicitation number
- SLCo SHE130282 Bio-Hazardous Medical Sharps and Animal Carcass Waste
- Issued by
- Salt Lake County, Utah
About this file
This is a specifications document for a biohazard waste collection and disposal contract solicitation issued by Salt Lake County on behalf of the Sheriff's Office, Animal Services, and Health Department. The contract requires the selected contractor to provide collection and disposal services for medical biohazard waste, sharps waste, and animal carcasses through incineration at OSHA-qualified facilities. Services include regularly scheduled pick-ups at multiple locations according to an attached schedule, with the contractor responsible for providing 44-gallon containers, bags, ties, and labels for all divisions. The Sheriff's Office and Health Department require numbered containers for tracking and advance notification of pick-up times, while Animal Services requires weekly collection of animal carcasses and medical waste from freezer units, with the contractor assuming full responsibility for loading and unloading operations. The contractor must maintain all necessary licenses, registrations, and certifications for operations in Utah and Salt Lake County, be permitted as a Waste Hauler through the Salt Lake County Health Department, and provide Certificates of Disposal for each pick-up.
Pricing must be all-inclusive with delivery charges shipped FOB Destination, Freight Pre-Paid, and the contractor shall not charge fuel surcharges, hazmat fees, container fees, overweight charges, or any ancillary fees. Stop charges are waived when visit costs exceed the minimum pick-up fee, and no-waste fees apply only when facilities are closed or waste collection is unsuccessful. Pricing evaluation is based on the bidder's grand total from the pricing schedule. Bidders must demonstrate three years of successful experience providing related services and supply three references. The contractor must provide unlimited access to training materials on proper handling and container use at no charge and be prepared to respond to emergency on-call requests within 24 hours. Containers may exceed 75 pounds, and overweight fees are not permitted.
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Text version
SHE130291
SPECIFICATIONS
Requirements
Meets Spec
YES NO
1 Contractor shall maintain all necessary licenses, registrations, and certifications for doing business in the State of Utah, Salt Lake County, and any applicable local government(s) where the vendor’s facilities are located. This must include all necessary licenses, registrations, and certifications necessary to perform the service of collection and disposal of biohazard waste.
2 Contractor shall maintain and be appropriately permitted as a Waste Hauler through the Salt Lake County Health Department.
3 Contractor must comply with all Federal, State, local laws, and environmental best practices for the disposal of biohazard waste.
Contractor shall provide a Certificate of Disposal from an OSHA qualified incineration facility for each pick-up.
4 Regularly scheduled pick-ups for each location shall occur based on the attached schedule (see the Pick-up Schedule found in the Supporting Documentation area of Bonfire).
5 Bidder acknowledges each division may add or remove locations throughout the term of the contract. Each division may increase or decrease scheduled services during the term of the contract to meet the needs of that location.
6 Contractor shall provide County staff, free of charge, with unlimited access to training materials and other information on the proper handling, use of the containers and biohazard waste substances.
(Training not required to be provided in-person and may be delivered via virtual (email, webinars, pre-recorded training videos, etc.), written materials given to each pick-up location or available upon request.
7 The bid pricing being offered must include delivery charges and be shipped FOB Destination, Freight Pre-Paid. Contractor shall not charge fuel service charges; hazmat fees; fees for containers, bags, ties, labels; overweight fees, or any other fees associated with this service/contract.
8 The bidder’s “Stop Charge” as shown in bidder’s pricing schedule will be waived where the total cost of a visit exceeds the bidder’s Minimum Pick-up Fee.
9. The bidder’s “No Waste” feel is to be applied only in instances where a facility/location is closed at the time of the visit or the visit does not result in the successful collection of waste.
10 Bidder acknowledges pricing evaluation will be based upon respective bidders’ Grand Total as shown in the Pricing Schedule.
11 Bidder agrees to the Billing and Invoicing section of the General Requirements document found in the Supporting Documentation area of the bid portal.
12 Bidder has completed the References/Experience documentation showing:
a. 3 (three) successful years of providing services related to this solicitation.
b. 3 references where these types of services has been provided.
13 Contractor shall be prepared to provide on-call pick-up services within twenty-four (24) hours of request, in case of emergency.
Emergency Contact:
14 Bidder acknowledges each division may add or remove locations throughout the term of the contract. Each division may increase or decrease scheduled services during the term of the contract to meet the needs of that location.
Sheriff’s Office Requirements
Meets Specs
Yes No 1 Awarded Contractor will provide containers (44-gallon), bags (sized to fit the 44-gallon container), ties, and labels.
2 Containers must be numbered for documentation and tracking purposes.
3 Contractor must pick up the full 44-gallon containers from each Jail’s warehouse and leave sufficient clean, empty 44-gallon containers for the Jail to use until the next pick-up.
4 Contractor to provide advanced knowledge when the pick-ups will occur to ensure the containers are prepared for pick-up when the contractor arrives.
Health Department Requirements
Specs
Yes No 1 Awarded Contractor will provide containers (44-gallon), bags (sized to fit the 44-gallon container), ties, and labels.
2 Containers must be numbered for documentation and tracking purposes.
3 Contractor must pick up the full 44-gallon containers from each location and leave sufficient clean, empty 44-gallon containers for the Jail to use until the next pick-up.
4 Contractor to provide advanced knowledge when the pick-ups will occur to ensure the containers are prepared for pick-up when the contractor arrives.
Animal Services Requirements
Specs
Yes No 1 As part of each pick-up, Contractor shall provide an amount of appropriate 44-gallon containers, liners, and ties for the animal carcasses, as needed. Replacement containers must be clean, sanitized, and include a lid which seals the container.
2 Bidder acknowledges containers may exceed 75-pounds.
3 Contractor shall remove all animal carcasses, medical waste and sharps, and all full containers from the collection freezer, and all full containers once per week.
4 Contractor shall be solely responsible to load the full barrels from the freezer to the Contractor's vehicle and unload replacement containers and lids in the garage.
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