9-Section 01000 Technical Contract No. 25-09 FINAL.pdf

FURNISH AND DELIVER JENBACHER/INNIO SERVICE AND PARTS BCUA Contract No. 25-09

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SECTION 01000

SCOPE OF WORK

1.0 SCOPE OF WORK

The intent of this bid is to secure a contractor who will provide technical service, maintenance and repairs, on an “as needed” basis, various new and unused Original Equipment Manufacturers (OEM) replacement parts and components for the Authority’s Engines #1, #2, and #3 (Jenbacher/INNIO electric generator set).

Contractor must be a fully authorized vendor of Jenbacher/INNIO (“Engine Manufacturer”) and able to supply all parts as listed in the Engine Manufacturer parts books of the equipment listed below. Contractor also must be fully certified by the Engine Manufacturer to provide service on the equipment listed below on an “as needed” basis. All work performed on Authority equipment or component parts shall be guaranteed as customary and usual for the services provided.

2.0 EQUIPMENT

Jenbacher/INNIO Electric Generator Set

Engine #: 1

Model: JMS 420 GS-B/ N.L

Serial #: 1264785

Engine #: 2

Model: JMS 420 GS-B/N.L

Serial #: 1264787

Engine #: 3

Model: JMS 420 GS-B/N.L

Serial #: 1124315

3.0 PARTS

A. QUALITY

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All parts—including oil and coolants, as recommended for use on Engines #1, #2, and #3 by the Engine Manufacturer—must be OEM replacement parts or approved equivalent. Equivalent means parts that are equal or superior in every aspect including, but not limited to, criteria of performance, reliability, serviceability and interchangeability.

All parts shall carry a minimum of thirty (30) day warranty for defects in materials and workmanship. Any standard Manufacturer’s warranty, if longer than thirty (30) days, shall apply.

In the case of rebuilt or reconditioned component OEM parts that may customarily carry a longer term of guarantee for workmanship or materials, the usual terms and conditions shall apply.

Bidders shall be responsible for obtaining the parts price listing for the corresponding Jenbacher/GE Model gensets engine parts catalog for the purpose of preparing their bid.

B. BILLING AND DELIVERY TIME

Unless an ordered part has been previously determined to be not readily available, and approved as such by the Authority, all parts must be delivered within ten (10) calendar days of issuance of an Authority approved Purchase Order. Required readily available parts that are delivered within the specified ten (10) calendar day delivery period is to be billed at the per price listings, multiplied by the Discount Factor, as supplied for the pieces of equipment herein listed. However, readily available parts that are delivered beyond the ten (10) calendar day delivery period shall be reduced in price an amount of two percent (2%) for each and every calendar day beyond the ten (10) calendar delivery period that the delivery is late. That is:

• For deliveries made within the specified ten (10) calendar day period:

BP = LP X DF

• For deliveries made beyond the specified ten (10) calendar day period:

BP = (LP X DF) – (LP X DF X 0.02 X DL)

Where:

BP = Billing price LP = List Price

DF = Discount Factor DL = Calendar days that delivery is late beyond the specified ten (10) calendar day delivery period.

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For parts that are approved by the Authority as being “not readily available” deliveries must be made within thirty (30) calendar days. The same billing price formulas given above will still apply, except that billing price reductions shall begin thirty (30) calendar days after ordering, as opposed to the ten (10) calendar days given above.

C. FREIGHT COSTS

All parts shipments must be F.O.B. destination, freight prepaid and charged back. The contractor must utilize standard shipping methods and all charges shall be in accordance with the area’s customary freight charges. Overnight, air freight, or next day shipment must be specifically authorized by the Authority.

Freight costs shall be considered a direct expense to the contractor that will be reimbursed to the contractor with no mark up. Freight costs must be substantiated with written freight invoices and will be charged against the freight allowance given in the Proposal. The Authority will only pay what is listed on the supplied freight invoice. The amount of the freight allowance given in the proposal is neither a maximum nor a minimum of what may be charged for freight costs. It is an arbitrary allowance that was assigned for the purpose of obtaining consistency in the bids received.

4.0 SERVICE TECHNICIANS

A. QUALIFICATIONS

Repair and service technicians performing requested work shall have documented training on the types and kind of equipment listed, and the training shall be certified by the Engine Manufacturer. Proof of such documented training shall be provided to the Authority upon request. The contractor shall provide all necessary tools, equipment, parts and materials incidental to the performance of the required work.

In addition to the training requirements outlined above, technicians shall also have at least five (5) years of experience in performing repair and service on Jenbacher/INNIO gensets similar to Engines #1, #2, and #3.

B. REGULAR HOURLY RATE

The contractor shall provide a fixed per man-hour labor rate for the duration of this contract for such technical service, maintenance or repair work that may be requested beyond that covered by the unit warranty at the Authority’s facility

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The regular hourly rate shall be the cost of a single technician working onsite Monday through Friday, excluding Authority holidays, between the hours of 7:00 AM and 5:00 PM or up to eight (8) hours daily and shall include all costs for performing the requested work along with all associated costs for tool usage and/or rental costs, travel time to and from site, mileage, and environmental or casual charges that may result from the performance of the requested task. Payment will be made only for the number of hours onsite working at the bid amount. No separate payment will be made for associated costs such as travel time, vehicle mileage costs, tolls, tool usage and/or rental costs etc. If overtime is required and authorized by an Authority representative, then the hourly rate paid will be 1.5 times the hourly rate bid.

Any and all invoices submitted for requested work shall include time of arrival and time of egress, with work order signed by Authority representative.

C. BILLING AND SERVICE RESPONSE TIME

The contractor’s qualified technician must arrive onsite within two (2) work days (calendar days excepting Saturdays, Sundays, and Authority holidays) of e-mail notification of the Authority’s service request. Service work that is initiated within two (2) work days of notification is to be billed at the hourly rate bid. Service that is initiated beyond the two (2) work day response time shall be provided at a unit rate reduced by an amount of five percent (5%) for each and every work day beyond the two (2) work day response time that service work begins. This is:

• For service work that is started within the specified two (2) work day response time:

BR = HR

• For service work that is started beyond the specified two (2) work day response time:

BR = HR – (HR X 0.05 X DW)

Where:

BR = Billing Rate HR = Hourly Rate DW = Work days that the start of service work is late beyond the specified two (2) work day response time.

Note also that it is the intention of this contract that, once begun, service work is to be provided, until completed, on consecutive work days. After starting

01000-5 work, should the responding technician vacate the site for more than two (2) consecutive work days, the technician’s return shall be treated, for billing purposes, as a separate service request subject to the billing reduction given below.

BR = HR – (HR X 0.05 X DA)

Where:

BR = Billing Rate HR = Hourly Rate

DA = Work days that the contractor’s technician is absent from the site once work had been started, beyond two (2) consecutive work days.

Performance of Work – To be limited to that included in service request.

D. EMERGENCY RESPONSE

The contractor shall initiate work within twenty-four hours after notification from Authority staff of the emergent event. The cost is based on hourly rate for repairs/maintenance outside of normal business hours (including weekends and holidays) and outside of the regular hourly rate.

The emergency hourly rate shall be the cost of a single technician working onsite and shall include all costs for performing the requested work along with all associated costs for tool usage and/or rental costs, travel time to and from site, mileage, and environmental or casual charges that may result from the performance of the requested task. Payment will be made only for the number of hours performed onsite working at the emergency hourly bid amount. No separate payment will be made for associated costs such as travel time, vehicle mileage costs, tolls, tool usage and/or rental costs etc. The contractor shall also provide the Authority with a 24-hour emergency telephone number that will serve as the notification and dispatch center for service calls from the Authority.

E. WORK RECORDS

The contractor shall maintain a job tracking system that, at a minimum, records:

i. The date and time a request was received by the contractor;

ii. The date and time the contractor’s crew was dispatched to the site;

iii. The date and time the contractor’s crew arrived at the site;

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iv. A description of the problem and corrective work required;

v. The amount of time spent on the site by the contractor’s crew;

vi. The materials and spare parts used by the contractor’s crew; and

vii. The date and time the work or repair was accepted by the

Authority. The contractor shall provide the Authority with a report (“Service Report”) that summarizes all such activity on a daily basis or prior to any payment being made. No payments can be made without said Service Report signed as verified by an Authority representative.

5.0 BID QUANTITIES

This contract does not guarantee that a specific number of parts will be ordered, or that a specific number of labor hours will be requested, or that a specific total dollar amount will automatically be expended. The parts value and labor hours listed on the Bid Form will be used in the evaluation of the bids.

All parts, quantities, and labor will be ordered on an “as needed” basis only.

Payment will only be made for the parts that are ordered and received and for hours actually worked onsite to complete the requested service.

6.0 SUBMITTALS (WITH BID)

A. CONTACT INFORMATION

The contractor shall provide the name, telephone number and e-mail address of the person(s) responsible for satisfying parts and service requests. Parts delivery and service response times shall be marked as beginning once the Authority makes contact with the given person(s). Should the submitted contact information change, the Authority must be immediately provided with the updated information.

7.0 PAYMENT

Payment shall only be made after the submittal of properly executed Purchase Order, Voucher, and the corresponding Service Reports by the contractor.

8.0 DELIVERY

Products shall be delivered to the Authority after the contractor’s receipt of a Purchase Order to:

Bergen County Utilities Authority

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Foot of Empire Boulevard Moonachie, NJ 07074

Delivery shall be between the hours of 6:30 AM and 2:00 PM, Monday through Friday, except Authority holidays.

9.0 SAFETY

The contractor shall provide the Authority with their Health and Safety Plan.

Contractor must submit the Health and Safety Plan to the Authority’s Safety Director. The contractor is responsible for safety and security precautions during any work performed at the Authority.

END OF SECTION