9-RFP 26010VEF Temporary Employment Staffing Services Invitation Template 1-8-25.doc

Clark County School District

Las Vegas, Nevada Temporary Employment Staffing Services

RFP 26010VEF

This RFP consists of 23 pages

Revision Date June 26, 2025 RFP due date: August 7, 2025 at 1:00 p.m.

Questions due by: July 10, 2025

Table of Contents

RFP 26010VEF

Part 1 Overview of the Project

Part 2 Interpretation

Part 3 Schedule and Submittal Instructions

Part 4 Proposal Presentation and Response Part 5 Scope of Work and Technical Requirements Part 6 Proposal Evaluation and Award Part 7 Special Conditions Part 8 General Conditions Part 9 Definitions and Acronyms Part 10 Agreement Part 11 Submittal Forms – Provided as separate documents at:

https://ccsd.bonfirehub.com Proposal Submittal Form

Public Disclosure Form

Customer Reference Form

Supplier Federal 2 CFR 200 Certifications Form

Supplier Application/Update Form

W-9

Supplier Contact List Designation Form

Attachment A – Price Sheet Part 1: Overview of Project The Clark County School District, herein referred to as District, is accepting proposals for temporary services to support staffing requirements for job classifications such as; clerical, construction trades, food service, and technical trades.

Part 2: Interpretation

All questions about this Request for Proposal must be submitted electronically in Bonfire at https://ccsd.bonfirehub.com on or before the required due date. Answers to the questions will be provided to all Plan Holders of the RFP in Bonfire in accordance with the RFP schedule of events.

Any deviation from this policy or attempt to directly contact or influence any Clark County School District employees or his/her representatives may result in disqualification of the Respondent. Any oral communications will be considered unofficial and non-binding on the District.

Part 3: Schedule and Submittal Instructions Schedule of Events:

3.1 Cancellation: The District reserves the right to cancel this RFP, in whole or in part, at any time during the solicitation process and prior to the RFP due date. This solicitation of proposals does not obligate the District to award a contract, nor does any liability attach to the District for the issuance of this document.

3.2 Collusion: Any evidence of agreement or collusion among Respondents and prospective Respondents acting to restrain freedom of competition by agreement to bid a fixed price or otherwise, shall render the proposals of such Respondents void.

3.3 Cooling Off Period: Per District Regulation 4371, the District may not enter into any contract, agreement, or consulting arrangement directly or indirectly, with any employee or former employee for a period of one year from the date of termination of employment other than as a member of a bargaining unit, or as a substitute employee, unless (1) there is full disclosure of the nature and extent of the employee’s or former employee’s interest in the matter, and (2) the contract is noticed and acted upon in an open session before the Board of School Trustees and approved by a majority of the Board of School Trustees.

The Respondent is hereby put on notice, by this condition, that it is his/her responsibility to disclose any relationship or affinity with a Board of School Trustee or an authorizing official in writing to the Director of Purchasing and Warehousing. Failure to properly disclose a relationship shall result in termination of the purchase contract and may jeopardize the Respondent’s future business dealings with the District.

3.4 Cost to Prepare and Submit Responses: All costs incurred in the preparation and submission of responses to the RFP shall be the responsibility of the Respondent.

3.5 Disclosure: Advance disclosures of any information to any particular Respondent, which gives that particular Respondent any advantage over any other interested Respondent in advance of the opening of the bids, made or permitted by a member of the District or an employee or representative thereof, shall void all proposals of that particular bid solicitation or request.

3.6 Interpretations, Corrections and/or Changes: Any interpretation(s), correction(s), or change(s) to this RFP will be made by Addenda. Interpretations, corrections or changes to this RFP made in any other manner will not be binding and Respondent(s) shall not rely upon such interpretations, corrections or changes. Addenda will be available in Bonfire at https://ccsd.bonfirehub.com. It is the responsibility of the Respondent, prior to submitting a response to the RFP, to determine whether all addenda have been received and are included in the RFP response.

3.7 Issues/Complaints Regarding Requirements and Specifications: Any Plan Holder may submit complaints to the Buyer I prior to responding to the RFP if the Plan Holder believes the RFP unduly constrains competition or contains criteria that are inadequate or improper. The complaint must be on or prior to the deadline for submission of questions as indicated in the Schedule of Events. The District reserves the right to modify requirements, support specifications, or both. Should the Plan Holder complaint identify a justifiable change(s), an addendum detailing the modifications shall be released. Issues/complaints shall be submitted in writing and addressed to the appropriate Buyer I as defined on the front page of this document.

3.8 Late Proposals: Proposals received after the due date and time will not be considered and will be returned unopened to the sender. Regardless of the method used for delivery, Respondents shall be wholly responsible for the timely delivery of submitted proposals.

3.9 Preparation: Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capacities to satisfy the requirements of the RFP. Expensive bindings, color displays, promotional materials, etc., are not necessary or desired. Emphasis should concentrate on conformance to the RFP instructions, responsiveness to RFP requirements, and on completeness and clarity of content. All proposals and accompanying documents become the property of the District.

3.10 Prompt Payment Discount: Prompt payment discount shall be defined as the amount of discount offered by the Respondent to the District if payment is made within a specified time frame. Terms of payment or cash discounts that require payment in less than 15 calendar days shall not be considered in the proposal evaluation.

3.11 Proposal Modification/Open Offer: Proposals may be modified or withdrawn prior to the established opening date by delivering written notice to the Director of Purchasing. Proposals which are not withdrawn before opening shall be considered firm for a minimum of 120 calendar days after the date of proposal opening in order to allow the District to evaluate and consider award. Respondents may submit proposals any time prior to opening date and time. Proposals must be received in their entirety by the deadline for submission and the opening date noted above.

Should a Respondent recommended for award withdraw their proposal, or if an awarded Respondent should breach the contract, that Respondent may be deemed non-responsible for a period of up to two (2) years.

3.12 Proposal Opening: Proposal information shall not become public record until after an award recommendation has been made and posted publicly on Bonfire at https://ccsd.bonfirehub.com prior to the Board of School Trustees voting on the recommendation.

3.13 Proprietary Information: The District is a public entity as defined by state law and as such, it is subject to the Nevada Public Records Law (Chapter 239 of the Nevada Revised Statutes). Under that law, all of the District’s records are public records (unless otherwise declared by law to be confidential), and are subject to inspection and copying by any person. Respondents are advised that after an award recommendation has been made by the Director of Purchasing, the complete content of all proposals will become a public record and nothing contained in the proposal will be deemed to be confidential. Respondents should not include any information in its proposal that is proprietary in nature or that they would not want to be released to the public. Proposals should contain sufficient information to be evaluated without reference to any proprietary information.

3.14 Proposal Delivery Instructions: The District strongly prefers electronic proposal submission via Bonfire at https://ccsd.bonfirehub.com. Proposals will be evaluated using Bonfire. Any hard copy (including flash drives) proposals received will be uploaded into Bonfire. The District accepts no responsibility or liability for either the Respondent’s errors and/or omissions in its proposal or errors committed by District staff in uploading submissions to Bonfire.

For hard copy proposals, submit proposals and mark boxes/envelopes plainly as indicated below:

4212 Eucalyptus Avenue, Bldg. #7

Las Vegas, NV 89121 For: Temporary Employment Staffing Services

3.15 Respondent’s Representation: Respondent is certifying that by submitting a proposal it has read and understands the proposal documents and that the proposal is made in accordance with all applicable laws.

3.16 Responsibility for Improper Identification or Submission: No responsibility will attach to the District, or any official or employee thereof, for the pre-opening of, post-opening of, or the failure to open a hard copy proposal not properly addressed and identified. Proposal delivery by facsimile and/or e-mail, IS NOT ALLOWED.

Part 4: Proposal Presentation and Response

4.0 General:

a. Faxed or emailed Responses are not acceptable.

b. Submitting a Response via Bonfire: The District strongly prefers electronic proposal submission via Bonfire. Respondent’s may register with Bonfire and access this RFP at https://ccsd.bonfirehub.com. Proposals will be evaluated using Bonfire. Any hard copy (including flash drives) proposals received will be uploaded into Bonfire by District staff. The District accepts no responsibility or liability for either the Respondent’s errors and/or omissions in its proposal or errors committed by District staff in uploading submissions to Bonfire.

c. Submitting a Hard Copy Response: If a Respondent chooses not to submit a Response via Bonfire, the Response must be mailed or delivered in a sealed envelope with the RFP number clearly displayed on the outside of the envelope.

1. Respondent must submit one original proposal response with cost information and a copy of the original response without cost information. Clearly label each response accordingly as “original” and “copy”. Label and index binders with appropriate section and sub-section numbers as referred to herein. Number each page individually and provide a table of contents.

and

2. Electronic Media Submission Requirements: Submit one flash drive complete with proposal response and cost information. Submit a second complete electronic version without cost information. Both electronic versions are to be submitted in either Microsoft Word or Adobe PDF. Submit as a single file as opposed to multiple files copied to the flash drive. Please affix a label to the flash drive which clearly identifies the name of the responding firm.

4.1 General Submittal Information: Respondent shall complete the following forms and submit the completed forms as part of its proposal. Forms are available as individual attachments in Bonfire.

a. Submittal Form

b. Disclosure Form

c. Customer References

d. Supplier Federal 2 CFR 200 Certifications Form

e. Supplier Application/Update Form

f. W-9

g. Supplier Contact List Designation Form

4.2 Respondent Experience and Personnel: The Respondent must include in the proposal a description of its company, including the organization’s experience and history with providing services to similar organizations. The Respondent shall provide the following information:

a. Historical background on individual or firm making proposal.

b. Description of the division of Respondent’s firm that provides these services.

c. List of individuals who will manage this project and his/her professional qualifications including resumes.

4.3 Contractor and Subcontractor Listing: Submit the names, addresses, phone numbers, and applicable licenses of all firms that will provide services in conjunction with the performance of this agreement.

4.4 Loss of Agreement and/or Inability to Fulfill Requirements: If the Respondent has had an agreement terminated, or has a pending termination, or a settlement to avoid litigation or termination for default during the past five years, all such incidents must be described. Termination for default is defined as notice to stop performance due to the Respondent’s non-performance or poor performance, and the issue was either: (a) not litigated; or (b) litigated and such litigation determined the Respondent to be in default.

a. The Respondent shall submit full details of all terminations for default, settlements, or pending terminations experienced in the past five years including the other party's name, address, and telephone number. The Respondent shall also present its position on the matter. The District shall evaluate the facts and, at its sole discretion, may reject the Respondent’s response if the facts discovered indicate that completion of an agreement resulting from this RFP may be jeopardized by selection of the Respondent.

b. If the Respondent has experienced no such settlement or terminations for default in the past five years, and it has no pending terminations, it must affirmatively declare so.

4.5 Scope of Work and Technical Response: Describe the approach to be taken including, but not limited to, how the project will be organized, number and types of staff involved.

4.6 Scheduling: Provide a schedule of events that clearly indicates the time sequence for tasks that are required to perform major components of the Work. Express these tasks in daily durations, example: survey activity five working days, etc.

4.7 Cost Appendix: Provide the following cost information on Attachment A – Price Sheet, signed and dated.

4.8 Verbal Presentation/Oral Interviews: The District reserves the right to require any or all Respondent(s) to either make a presentation that illustrates its abilities relative to this effort and/or attend an interview session to gauge its suitability to provide services for this project. If so requested, the Respondent(s) shall make its personnel available within ten calendar days of request. No cost allowance shall be permitted for this requirement.

4.9 Additional Information: Respondent(s) may provide additional information that is relevant to this proposal for consideration. Additional information response shall be limited to two pages or less.

Part 5: Scope of Work and Technical Requirements The Clark County School District, herein referred to as District, is accepting proposals for temporary services to support staffing requirements for job classifications such as; clerical, construction trades, food service, and technical trades.

5.1 General: This request is for annual requirements to provide personnel to perform temporary employment services as requested by the District. Currently the District is expending approximately $400,000.00 per month for temporary workers. The amount fluctuates and is contingent upon programs undertaken and grants received, etc.

The Supplier shall provide management, labor support functions, and employees necessary to provide qualified personnel with technical and non-technical skills to perform temporary employment services for the District on an “as needed” basis. Specific identified job qualifications for potential requirements are defined by position descriptions and can be viewed on the District’s website at www.ccsd.net. Additional requirements may emerge for non-identified positions. The Supplier may be tasked to fulfill non-identified positions that are related to the job classifications/job families that they are awarded as a result of this solicitation.

5.2 Demonstration of Qualifications and Abilities: Respondent shall demonstrate and/or describe the qualifications and/or methods listed below for the provision of services. Please label these replies to these questions in the manner presented and place responses in Part 5 of the proposal response.

a. How will security and/or background checks be accomplished?

b. Will the Respondent pay the District fingerprinting fee or will that be the responsibility of the referred candidates (currently $60.00)?

c. How will employees’ performance be monitored?

d. How will applicants be screened to insure that they are suitable for employment with the District?

e. What steps will the Respondent take to familiarize itself with the needs of individual departments that require large amounts of temporary employees?

f. Describe Respondent’s experience in establishing long-term relationships with large-scale users of temporary employees.

g. What is the approximate annual dollar amount of services provided by Respondent’s local office?

5.3 Dispatch: After the issuance of a purchase order, upon written request transmitted via E-mail, the Supplier shall dispatch qualified personnel to the District’s chosen location at the identified time. Prior to being dispatched referrals shall be screened by the Supplier to ensure they have sufficient skills/abilities to accomplish the work requested. If requested, the Supplier shall provide resumes of potential employees for the District’s consideration. The District reserves the right to conduct interviews of referrals before placement of temporary employees to determine suitability. Security clearances, including fingerprinting by the District, shall be accomplished prior to the employee reporting to work.

5.4 Work Days and Hours: Supplier’s employees assigned to provide services shall comply with the applicable schedule respective of time and days. Night work, weekends, and combinations thereof may be required to meet the District’s needs. No monetary allowance will be made for the aforementioned scheduling requirements.

5.5 Management Reports: Supplier shall provide monthly reports and an aggregated annual report to each using department and to the Purchasing Department. Monthly reports shall be contained within an unprotected Excel workbook with each tab representing individual months culminating with a consolidated year-end report in the last tab. Reports will be submitted via electronic format, in Excel, as requested. Request must include the following:

a. Name of employee(s) and social security number(s).

b. Hours and days worked.

c. Hourly rate and extended amount.

d. Department where services were performed.

e. Employee(s) supervisor.

f. Applicable purchase order number.

g. Others as requested.

5.6 Screening Requirements: All referrals must be screened, interviewed, and have a background investigation completed before being dispatched to the District. The minimum requirements shall be:

a. Supplier shall conduct an in-person interview to determine the applicant’s character, suitability, and ability to provide service to the District.

b. Supplier shall contact two of the applicant’s former Supervisors to verify the employee’s work performance.

c. Supplier shall conduct a background investigation that assures that the applicant has:

1. No felony convictions as defined in NRS 179C.010.

2. No convictions for a sex or drug related charge as defined in NRS 179A.280, NRS 179C.010. or NRS 179D.620.

3. No convictions on charges related to a crime against a child as defined by NRS 179D.210.

4. No conviction for offenses that pose a threat to the safety or well being of other as defined in NRS 179D.060.

5. No charges or criminal cases pending in the courts as of the date the worker is referred to the District to begin his/her temporary assignment.

d. Fingerprints: Prior to services being provided, each referred employee shall have cleared the District’s fingerprinting and background check process. The Supplier, or the individual employee, shall pay the fingerprinting fee (currently $60.00), to the District at the time of fingerprinting.

5.7 The Supplier shall:

a. Instruct the referrals that adherence to the following minimum standards is required: report to work on time, follow the instructions of the District’s Supervisor or Lead Person, be polite and courteous, dress appropriately, conduct themselves in a professional manner and to follow and observe all policies and procedures of the District including but not limited to safety, security, driving, wearing District uniforms, smoking, and drug/alcohol use. The District’s policies can be viewed on the District’s website at www.ccsd.net.

b. Provide the social security number for each referral prior to placement for identification and tracking purposes.

c. Provide drug-free and felony-free referrals/temporary employees. Failure to do so may be grounds for termination of the contract.

d. Provide employees that are proficient in reading and speaking English.

5.8 Supplier Staff Suitability: The District reserves the right to reject the services of any temporary worker referred by the Supplier at any time and for any reason, with or without cause. If this rejection occurs within the first four hours of placement the District shall not incur any expense. Payment shall be made for placements exceeding four hours for the actual amount of hours worked. The Supplier shall have two workdays to provide a replacement temporary employee for fingerprinting and background check that is acceptable to the District.

a. If the District rejects the second referral, it may at it option elect to use a different Supplier to provide suitable temporary employees to fill the required position(s).

b. In the event that the District is forced to repeatedly reject referrals from the Supplier, the District may terminate the entire agreement or any portion thereof. Excess repeated rejections are defined as a rejection rate that exceeds 3% of the temporary workers provided.

5.9 Referrals: The District may refer personnel to the Supplier for placement in a specified position at an hourly rate determined by the District. All personnel referred to the Supplier shall have a background investigation completed prior to the start of work and be covered by Supplier’s insurance per requirements listed herein.

5.10 Time Tickets: At the conclusion of each workweek the employee shall present its District Supervisor/Lead Person a time sheet which designates: employees name, using department and hours and days worked. The time ticket shall be submitted with the invoice in accordance with provision 10.4 of this agreement.

5.11 Pricing Sheet: Respondents shall reveal the direct labor rate (DLR) paid to each category of employee. The DLR shall be expressed as an hourly rate and will reflect only actual wages paid by the Supplier to the employee(s). The DLR shall not include payroll additives, overhead charges, Supplier fees or any compensation that is outside the terms and conditions of the contract. These additives shall be expressed as a percentage (burden rate) on the pricing sheet.

Respondent shall:

a. List the hourly wage for the position description identified in the proposal, cost shall indicate the DLR and the burden amount separately.

b. For positions not listed in the pricing sheet Respondents are instructed to indicate the percentage that shall be added to the DLR. Factor in all expenses including but not limited to, overhead, profit, benefits, applicable taxes, insurance, etc.

c. If the Respondent, not the employee, will pay for District fingerprinting, please indicate the applicable fully burdened billing rate inclusive of fingerprinting surcharge.

d. Respondent shall also indicate the percentage that shall be added to the hourly rate determined by the District personnel that are referred to the Supplier by the District.

Part 6: Proposal Evaluation and Award

6.1 Proposal Evaluation: To determine its accuracy, the District may investigate the information supplied by Respondents. By supplying a reference or customer list, the Respondent gives the District permission to contact any or all firms listed for information about the Respondent and understands that such information may be used in the evaluation.

An evaluation committee will review the proposals and determine the best proposal based on evaluation criteria such as:

a. Respondent’s experience and success in conducting similar Work.

b. Adequacy of resources, including personnel, facilities, equipment, financial stability, and other related factors.

c. Technical approach and the Respondent’s grasp of the project as shown by the depth, breadth, and clarity of the proposal.

d. Management and planning: The quality of procedures and organizational structures proposed for completion of the Work.

e. Timeliness of services.

f. Cost.

g. Other as permitted by NRS 332.065.

6.2 Rejection of Proposals: The District reserves the right to reject any and all proposals received, or any part thereof. Proposals may be rejected for any of, but not limited to, the following causes:

a. Proposal lacks signature by an authorized representative of the Respondent.

b. Failure to submit the proposal response prior to the specified opening date and time.

c. Failure to submit bonding, or surety as required by the proposal document.

d. Evidence of collusion among Respondents.

e. Failure to meet the terms and conditions as specified in the Request for Proposal document.

f. The evidence submitted by the Respondent leads the District to believe that the Respondent will be unable to carry out the obligations of the Agreement and complete the Work described.

g. The District's investigation determines that the Respondent is not qualified to meet obligations of the Agreement and complete the Work described.

h. Cost of services exceeds budgetary constraints.

6.3 Proposal Negotiations: Respondents are directed to submit its best and final cost offer in its response. The District may, at its sole option, open negotiations with responsive Respondents after submission of proposals and prior to award. The District specifically reserves the right to award without negotiations based upon written proposals only.

6.4 Method of Award: The District reserves the right to waive any minor informalities or irregularities in proposals and/or Agreements in the District's best interests. The District reserves the right to award an Agreement on the basis of individual Scope of Work elements, or groups of elements, or all elements to a single Supplier. Taking into consideration the specified evaluation criteria, the District will select the Respondents whose proposal is most advantageous to the District. Contractual commitments are contingent upon the availability of funds as evidenced by the issuance of a purchase order. All Agreements are subject to the approval of the District's legal counsel and the Board of Trustees prior to execution. Once awarded, the Agreement will be the final expression of the Agreement between the parties and may not be altered, changed, or amended except by mutual Agreement, in writing.

6.5 Protests: Any Respondent who is allegedly aggrieved in connection with the solicitation or the award recommendation may protest. The protest must be submitted in writing to the Director of Purchasing and Warehousing, within seven calendar days after the recommendation has been made to the public by posting the recommendation on Bonfire. The following criteria must be observed.

a. Protest letter(s) shall be addressed to the Office of the Director of Purchasing and Warehousing and must be sent via Certified U.S. Mail, FedEx, or other means directly to 4212 Eucalyptus Avenue, Bldg. #7, Las Vegas, NV 89121. The protest letter shall also be sent via facsimile to (702) 799-5018.

b. All criteria for the protest must be in writing and disclosed in the protest letter.

c. An impartial Purchasing Administrator will issue a written response which will be sent to the Protestor prior to any additional action taking place on the award recommendation.

d. If the Protestor wishes to appeal the decision rendered by the impartial Purchasing Administrator it may do so by submitting a letter to the Director of Purchasing and Warehousing (following the initial criteria), which succinctly states why it believes the initial decision was erroneous. The appeal must be submitted at least three full calendar days prior to the scheduled Board meeting.

e. The Director of Purchasing and Warehousing shall examine the merits of the protest and may either schedule a meeting with the Protestor and/or issue a written response declaring whether or not the protest will be upheld, or if the recommendation shall be presented to the Board of School Trustees for its consideration. If this response cannot be sent prior to the scheduled Board meeting, the Director shall postpone presenting the recommendation to the Board.

The decision of the Board shall be final. The Board need not consider protests unless this procedure is followed. A protest lodged after award by the Board of Trustees shall not be considered.

Part 7: Special Conditions

7.1 Bid Security: This paragraph left blank intentionally.

7.2 Performance Bond: This paragraph left blank intentionally.

7.3 Expenses: This paragraph left blank intentionally.

7.4 Insurance: The Supplier shall be responsible for maintaining insurance coverage in force for the life of the Agreement. The insurance company(ies) must have an A.M. Best rating of A- VI or better and be licensed to write such insurance in the State of Nevada. Prior to commencement of services, provide the District adequate insurance documents confirming coverage. The insurance carrier shall give the District a thirty day written advance notice of any termination, expiration, or any and all changes in coverage. Deductibles and self-insurance retentions shall be declared in the Insurance documents. All deductibles and retentions are the sole responsibility of the Supplier to pay.

Insurance documents shall verify the following coverages:

a. Statutory Workers Compensation, and Employers Liability, with limits no less than $1 million, and providing Clark County School District with a waiver of subrogation.

b. Commercial General Liability Insurance, including contractual liability, and coverage for sexual abuse, molestation and corporal punishment, in accordance with the indemnification requirements in paragraph 8.15, and including bodily injury, personal injury, and property damage, with limits of at least $1,000,000 per occurrence. Coverage shall be Primary and Non-contributory. The general liability insurance shall name the Clark County School District as an additional insured and extend to Products/Completed Operations in addition to Ongoing work.

c. Professional Liability (Errors and Omissions) with minimum limits of at least $1,000,000 per occurrence. The insurance required above may be provided under primary policies or by a combination of primary and excess policies.

Reference your insurance documents to the Clark County School District, Attention: Purchasing Department, 4212 Eucalyptus Avenue, Bldg. #7, Las Vegas, NV 89121, and indicate the project name and RFP number.

7.5 Penalties for Untimely Performance: This paragraph left blank intentionally.

7.6 Price Changes: Prices shall be fixed for the first and second contract years. Thereafter, commencing on the anniversary date of the third contract year, the District may adjust the rates by using the Bureau of Labor Statistics Consumer Price Index – Urban Wage Earners and Clerical Workers for the west urban area, all items (Based period 1982-84=100) for the previous year, providing the Supplier has complied with the terms and conditions of the contract and has brought forth a proper written request.

7.7 Term of Agreement: The initial term of this agreement shall be for one year. Thereafter the District reserves the right to continue the life of the contract period by up to six one-year periods if the contract is performed to the District’s satisfaction.

7.8 Vested Interest: This paragraph left blank intentionally.

7.9 Warranty: This paragraph left blank intentionally.

7.10 Billing Rate: Straight time applies to the first 40 hours of work performed in any work week. The District will compensate the Supplier for authorized overtime in excess of 40 hours in any work week performed by the Supplier’s employee at the rate of 1.5 times the straight time billing rate. Suppler shall not compensate its employees for overtime for an amount that is less than prescribed by applicable law and/or less than the overtime rates covering the District’s compensation to the Supplier under the terms and conditions of this contract.

a. Supplier’s billing rates are determined by the addition of the applicable DLR, plus a percentage of the DLR, the Burden amount, to cover all payroll and overhead additives and fees. Payroll additives shall cover payroll taxes and insurance, paid absences, retirement and other benefits paid to or on behalf of the Supplier’s employee. Overhead and fees are intended to cover general administrative expenses and employee benefits, in excess of those covered by payroll additives and profit. For example, if an employee is paid a DLR of $10.00 per hour, and the Supplier has a burden rate of 25%, the billing rate/invoice amount would be $12.50 per hour ($10.00 DLR plus 25% of the DLR).

b. Identified Positions/Requirements: Supplier’s bill rates shall be equal to the billing rates expressed in the Pricing Sheet unless modified through the issuance of a contract amendment.

c. Unidentified Positions: Supplier’s bill rates shall be comprised of the addition of an individually negotiated DLR and the identified burden rate expressed in the Pricing Sheet.

d. Positions For Personnel Referred to the Supplier by the District: Supplier’s bill rates shall be comprised of the addition of the hourly rate determined by the District and the identified burden rate expressed in the Pricing Sheet.

e. Additional Incentive Pay: The District may elect to authorize a higher rate of pay to individuals that display exemplary job performance and or have job skills/qualifications that exceed normal standards.

7.11 Change in Employee Status: The Supplier shall report to the District within 24 hours, any situation such as a change in a temporary employee’s status other matters, which would necessitate a prompt response by the Supplier and immediate interest of the District.

7.12 Contract Document: The signed proposal, and executed contract, will be construed as the entire contract document. The District will not sign any additional contracts provided by the Supplier.

7.13 Contract Utilization: The District intends to utilize this contract to the maximum practicable extent. However, the District is not obligated to utilize the contract, nor are any guarantees made relating to its usage. The District may elect to forego contracting for temporary employment services, thereby utilizing its own temporary employment recruitment capability, in those cases where the District deems it appropriate. Additionally, the District reserves the right to continue to utilize existing contracts for specialty and technical requirements and/or let additional contracts as deemed necessary to support its requirements.

7.14 Department of Motor Vehicles (DMV) Record Checks: The District may request DMV record checks for referrals required to possess a driver’s license. Referrals with a serious violation (e.g. reckless Driving, DUI) or more than two (2) moving violations in the past three (3) years will not be acceptable for dispatch to the District.

7.15 Drug and Alcohol Testing Policy: The District reserves the right, at any time and for any reason during a temporary assignment, to request that the Supplier’s referral submit to a urinalysis drug screening or alcohol test within two hours of request. Both the expense of the drug and alcohol testing and the referral’s hourly salary shall be paid by the District in the event that the referral’s test results do not show evidence of illegal drug and alcohol use.

Any referral(s) who either refuse to submit to testing or fail to pass the drug or alcohol test shall have their work assignments terminated immediately, and the Supplier shall be liable for the cost of any “failed testing”. Supplier shall ensure the District’s drug and alcohol testing policy is communicated to all potential referrals and ensures that they will comply, if so requested.

7.16 District’s Property: The District’s property (e.g. identification badges, keys, safety equipment, etc.) must be returned upon completion or termination of the temporary work assignment. The value of the property shall be deemed to be $500.00. Failure to return the District’s property may result in $500.00 (or such lesser amount as determined by the District) being withheld from any payment(s) due the Supplier.

7.17 District’s Rights: The District may request referrals for positions not listed in the Pricing Sheet. The District shall provide the permissible hourly rate for these additional positions consistent with the Supplier’s negotiated DLR pricing agreement. The District will allow the Supplier five business workdays to fill the position. If the position is not filled within the approved time the District may select an alternate Supplier to fill the required position.

7.18 Existing Temporary Employees: Any existing temporary employees that are already in the employ of the District may be retained from their respective temporary employment agency (Supplier) at the existing hourly rate for a period of not more than six (6) months after award of this contract. The following conditions may incite retaining existing temporary employees:

A. An existing Supplier is again awarded a temporary employment service contract.

B. The temporary employment assignment is not complete at the time of the award of this proposal.

C. Changing the work force would compromise the District’s operational efficiency and or cause hardship.

7.19 General:

A. In the interest of attraction and maintaining a pool of skilled, qualified, professional, and quality oriented temporary employees, the District supports payment of competitive wages that are commensurate with experience, qualifications, etc.

B. The Supplier will not be paid or reimbursed by the District for expenses incurred in connection with pay for holidays when the individual assigned to the District does not work holidays. The District reserves the right to change holiday observances.

C. No separate charges for drug testing, background investigation checks and/or skill qualifications test are permitted. The hourly rate must include all of the Supplier’s business expenses.

7.20 Holidays: The District observes the following holidays for the 2025 -2026 school year.

Independence Day July 4, 2025

New Year’s Day

January 1, 2026

Labor Day

September 1, 2025

Martin Luther King Jr. Day January 19, 2026

Nevada Day

October 31, 2025

Presidents’ Day

February 16, 2026

Veterans Day

November 11, 2025

Spring Break

March 20, 2026

Thanksgiving Break November 27-28, 2025 Memorial Day

May 25, 2026

Winter Break

December 24-25, 2025 Juneteenth

June 19, 2026

Exact dates of Spring and Winter breaks may be found on the District’s calendar at www.ccsd.net.

7.21 Job Injuries: When the Supplier’s employee is injured while on duty, the Supplier will immediately assume responsibility for the injured employee and will provide the District with procedures on handling these situations.

7.22 Multiple Awards: The District may make multiple awards. Work may be assigned to multiple firms as deemed necessary by the District to provide qualified personnel.

7.23 Permits, Licenses and Laws: The Supplier shall obtain any and all federal, state and local permits and licenses required to execute the project as described in the Scope of Work. Supplier further agrees to abide by all applicable federal, state and local codes, regulations, statutes, ordinances and laws including but not limited to Equal Employment Opportunity, Anti-Discrimination, Immigration, Wage and Salary, Drug Free Workplace and Disability.

Part 8: General Conditions

8.0 Applicable Law, Jurisdiction and Venue: Any agreement resulting from this proposal shall be construed and interpreted according to the laws of the State of Nevada. The venue of any action brought hereunder shall be Clark County, Nevada.

8.1 Assignment of Contractual Rights: The Supplier shall not assign, transfer, convey, or otherwise dispose of the contract or its right, title, or interest in, or to the same, or any part thereof, without previous written consent of the District and any sureties.

8.2 Attorneys’ Fees: The parties agree that in the event of a dispute, each party will bear its own costs of litigation and attorneys’ fees.

8.3 Compliance with FERPA: In the event that the District shares education records with the Supplier, the following provision shall apply. Supplier is a contractor or outside service provider with whom the District has outsourced institutional services or functions that it would otherwise use employees to perform. For purposes of the Family Educational Rights and Privacy Act (FERPA), Supplier constitutes a school official with a legitimate educational interest in obtaining access to education records, and will only have access to those particular education records in which they have a legitimate educational interest. Supplier shall be under the direct control of the District with respect to the maintenance and use of personally identifiable information from education records provided under this Agreement. Supplier is subject to the same conditions on the use and re-disclosure of personally identifiable information from education records that govern other school officials, including 34 C.F.R. § 99.33 and the requirements established by the District.

8.4 Compliance with Applicable Laws: Supplier shall comply with OSHA, EPA, HIPAA, and all other applicable Federal, State, local statutes, laws, ordinances codes, order rules, regulations, proclamations, and other governmental requirements relative to conducting business with the District; all the aforementioned provisions are incorporated by reference. The laws of the State of Nevada shall govern as to the interpretation, validity, and effect of this proposal, its award, and the execution of this contract.

8.4.1 Compliance with District Regulations: Supplier shall comply with all District policies and regulations; these requirements are incorporated by reference.

8.5 Confidential Treatment of Information: In the event the Supplier is furnished with or otherwise has access to confidential District information, while fulfilling its responsibilities under the terms of this agreement, the Supplier shall agree to hold such information in strict confidence and shall take all reasonable precautions to maintain the confidentiality of the information. The Supplier shall exercise the same degree of care and protection that would be exercised with respect to its own confidential information. The Supplier shall only use and access confidential information as necessary to fulfill its obligations under this contract. The Supplier shall not directly or indirectly disclose, sell, copy, distribute, reproduce, transfer, display, modify, create derivative works from, demonstrate, or allow any third party to have access to any of the District’s confidential information which may include, but not be limited to: student academic records, student medical records, student photographs, budgetary information, etc.

8.6 Conflict Of Interest/Nepotism: Pursuant to District Regulation 3312, the District shall not enter into a purchase transaction for any amount with any person related within the third degree of consanguinity or affinity to a member of the Board of School Trustees, or to a person acting as the authorizing official for the District, except as fully disclosed and authorized in advance. Authorizing official is being defined for this purpose as the person who has final authority to administer budgets, or his/her designee.

The Supplier must disclose any relationship or affinity with a member of the Board of School Trustees or an authorizing official in writing to an Administrator of the Purchasing Department prior to executing this contract. Failure to properly disclose a relationship will result in termination of the contract and may jeopardize the Supplier’s future business dealings/opportunities with the District.

8.7 Contract Extension: The District reserves the right to extend this contract for up to 90 calendar days from its expiration date for any reason.

8.8 Covenant: The Respondent covenants that it presently has no interest and that it will not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. Further, the Respondent covenants, to its knowledge and ability, that in performance of said services no person having any such interest shall be employed.

8.9 Dispute Resolution:

Mediation: In the event of a dispute the District’s Purchasing Department will schedule a meeting with the Supplier to attempt to mediate and resolve any outstanding claims or disputes prior to initiating a request for arbitration (or commencing litigation). If through good faith efforts the matter is not resolved within fourteen (14) working days after the scheduled meeting, the parties may agree to continue mediation or may decide to proceed with the formal resolution process set forth herein.

Formal Dispute: In the event that mediation is unsuccessful, the controversy or claim arising out of or related to the Agreement, or the breach thereof, shall be settled by arbitration, unless the District, at its sole option, rejects arbitration by so notifying the Supplier. If the District rejects arbitration, the Supplier shall have thirty (30) days from the date of receipt of the notice of rejection to commence litigation(s) by the service of a summons and complaint upon the District. Failure to effect service upon the District within said time period shall act as a bar to litigation of the claim, which was the subject of the request for arbitration. If the matter is arbitrated, the rules of the American Arbitration Association shall apply. Judgment on such awards may be entered by Nevada courts. The parties agree that no attorneys’ fees may be awarded by any arbitrator to any party or sub-tier party that arise out of or relate to any and all claims and other disputes pertaining to the Agreement (in any case).

8.10 Federal Funding: In the event federal funds are used for payment of all or part of this agreement:

Supplier certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, in receipt of a notice of proposed debarment, or voluntarily excluded from participation in this transaction by any federal department or agency. This certification is made pursuant to the regulations implementing Executive Order 12549, Debarment and Suspension, 28 C.F.R. pt. 67,§ 67.510, as published at pt. VII of the May 26, 1988, Federal Register (pp. 19160-19211), and any relevant program-specific regulations. This provision shall be required of every subcontractor receiving any payment in whole or in part from federal funds. Supplier agrees to provide immediate notice to the District’s Purchasing Department in the event of being suspended, debarred, or declared ineligible by any Federal department or agency, or upon receipt of a notice of proposed debarment during the term of this contract.

8.11 Force Majeure: Neither party shall be liable for failure or delay in performance under any Agreement anticipated by this order due in whole or in part to an act of God, strike, lockout or other labor dispute, civil commotion, sabotage, fire, flood, explosion, pandemic, epidemic, acts of any government, unforeseen shortages or unavailability of fuel, power, transportation, raw materials or supplies, inability to obtain or delay in obtaining governmental approvals, permits, licenses or allocations, and any other causes which are not within such party’s reasonable control, whether or not the kind specifically enumerated above. During any period of Supplier’s inability to perform, the District may acquire from others, without incurring liability to Supplier, said goods or services.

8.12 Gratuities: In accordance with District Policy 3316, District employees are prohibited from accepting any gratuity (including food or beverages) from Suppliers or prospective Suppliers.

8.13 Headings: Paragraph/section headings, numbers, and alphabetical designations have been inserted for convenience of reference only. If there is any conflict between any such designations and the text of this agreement, the text shall take precedence.

8.14 Inconsistencies in Conditions: In the event there are inconsistencies between the specifications, Scope of Work, and the boilerplate proposal terms or conditions, (excepting Special Conditions) contained herein, the proposal terms and conditions will take precedence.

8.15 Indemnification: The Supplier agrees to protect, defend, indemnify, and hold harmless the District, and its officers and its employees, from and against any and all liability, claims, demands, and expenses, including court costs and attorney fees, which arise out of or are attributable to the work to be performed under this Agreement.

a. Subject to NRS Chapter 41, and other…