9-Prebid Meeting - BN25-00027970 - Butterfly Valves Actuators Repair - Attendance report 7-29-25.csv

This document is a prebid meeting attendance report for the City of Dallas's solicitation BN25-00027970 for Butterfly Valves & Actuators Repair. The prebid meeting was held on 7/29/25 from 2:54 PM to 3:12 PM, lasting 18 minutes and 6 seconds, with 22 participants attending. The meeting was related to an Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for purchasing butterfly valves, parts, and actuators, with a planned 36-month contract term. Participants included various city representatives such as Jared Williams, Jeffrey Hadaway, Dennis Walker, and others from Dallas city departments, all of whom joined as presenters.

The contract opportunity is specifically for the City of Dallas to establish a master agreement for purchasing butterfly valves, parts, and actuators on an as-needed basis. The ID/IQ format allows for flexible ordering when exact quantities and delivery schedules cannot be predetermined. Most meeting participants were from dallas.gov email domains and spent between 9 to 17 minutes in the meeting, with an average attendance time of 13 minutes and 24 seconds. The brief meeting suggests a straightforward procurement process for essential municipal infrastructure components, with city staff coordinating the solicitation and potential vendor engagement.