11-Prebid Presentation - BN25-00027970 - Butterfly Valves, Parts Actuators Repair.pptx
PPTX presentation 4 MB Posted
- Attached to
- Butterfly Valves, Parts & Actuators Repair
- Solicitation number
- BN25-00027970
- Issued by
- Dallas County, Dallas City, Texas
About this file
This document is a pre-proposal meeting presentation for a Request for Bids (RFB) issued by the City of Dallas Office of Procurement Services for Butterfly Valves, Parts & Actuators Repair, solicitation number BN25-00027970. The City is seeking to establish a 36-month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for purchasing butterfly valves, parts, and actuators on an as-needed basis. The pre-proposal meeting was held on July 29, 2025, with key questions due by 5:00 PM CST on August 1, 2025, and bid submissions due by 1:00 PM CST on August 22, 2025. Bidders are required to submit all proposals and communications through the Bonfire online solicitation portal.
The solicitation includes a local preference program that may allow local Dallas firms to be considered for award if their bid is within 3% of the lowest bid for contracts over $500,000 or 5% for contracts under $500,000. The procurement process involves reviews by the Office of Risk Management and MWBE office, with an estimated timeline of approximately 3-6 months from solicitation to contract execution. A living wage of $22.05 is specified, and bidders must complete various forms including a Team Make-Up and Local Workforce Form. The City will evaluate bids based on the lowest responsive and responsible bidder, with final award subject to City Council approval.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PRE-PROPOSAL MEETING
July 29, 2025 Solicitation No. BN25-00027970
Butterfly Valves & Actuators Repair
Request for Bids (RFB)
Please provide your contact information in the Chat.
INTRODUCTIONS
Office of Procurement Services Toni Milsap, Senior Procurement Specialist
Business Enterprise Hub Kevin Crampton, Business Compliance Officer
Dallas Water Utilities Department Devassy Varghese, Manager-Warehouse
Pre-PROPOSAL meeting
This is your opportunity to review the solicitation process and ask the Department questions.
During this meeting, please write down any questions you ask and submit through Bonfire.
Following this meeting, all communications will be with the Procurement Specialist only through Bonfire.
Procurement methods
| RFB | RFCSP | RFQ/RFP | RFP only | ||
| Timeline (approx.) | 3 months | 6 months | 6-9 months | 6-9 months | |
| When to use | Straightforward goods | ||||
| (i.e. power tools, janitorial supplies, etc.) | Insurance, technology, general services | Certain professional services (architects, bond counsel) | Revenue contracts; contracts that do not require a competitive process | ||
| Evaluation | Lowest Responsive & Responsible Bidder | Most Advantageous Proposer | Most Qualified Proposer | Most Advantageous Proposer | |
| Negotiations | Not Allowed | Allowed | Allowed | Allowed |
Procurement process
Buyer review, including insurance by Office of Risk Management (ORM) and MWBE (OBD) review 1-3 weeks
Solicitation advertisement (pre-proposal meeting; written questions and answers) 4-6 weeks
Evaluation, including supplier presentations 2-4 weeks
Negotiations and formal contract preparation (CAO); Supplier shall sign contract before it is presented to Council 4-6 weeks
Council Agenda Process (Agenda Office) & Approval; OBD discusses minority participation goals with recommended Suppliers 4-8 weeks
Fully execute contract with stamped resolution from City Secretary’s Office (CSO) and enter information into City’s financial system 1-3 weeks
ONLINE SOLICITATION PORTAL
The City migrated to Euna formerly known as Bonfire as of March 1, 2019. Please submit all proposals, questions, and correspondence through the online solicitation portal.
Please check Bonfire often.
Please ensure your Bonfire profile contact information is up-to-date.
Supplier names should be consistent with State registration.
https://dallascityhall.bonfirehub.com/projects/193901/details
SOLICITATIONS & QUESTIONS
QUESTIONS DUE DATE
5:00 PM CST on August 1, 2025
SOLICITATION SUBMISSION DUE DATE
1:00 PM CST on August 22, 2025
Submissions may be updated, until the submission due date and time.
Please review and complete all required forms in Bonfire.
Other forms may be requested by City staff.
Start submission early and please submit before the due date.
PROJECT CONSIDERATIONS & REQUIREMENTS
Updated General Terms & Conditions
Team Make-Up and Local Workforce Form (OPS-FRM-640)
Living Wage: $22.05
Local Preference
Insurance Requirements
Local preference program
The City’s Local Preference Program values the participation of companies who have their principal place of business in the City of Dallas and who hire City of Dallas residents.
Request for Bids A local firm whose bid is within the following percentages may be considered for award over the lowest bidder (City Council ultimately decides):
3% of the lowest bid for a contract valued at greater than $500,000 for goods.
5% of the lowest bid for a contract valued at less than $500,000 for goods or services.
5% of the lowest bid for a contract valued at less than $100,000 for construction services.
QUESTIONS
image2.png image3.png image4.jpg image5.jpeg image6.png image7.jpeg image8.png image9.png image10.jpg image11.png image12.jpeg image13.png image1.jpg
File details come from the government source that posted it. Updated .