9 - Exhibit E Meeting Room Modifications.pdf

EXHIBIT E

Exhibit E Solicitation No 438168-CC-24 Modifications to Meeting Room Subcontract No. TBD 07/09/2024

MISSION SUPPORT and TEST SERVICES LLC

FIRM-FIXED-PRICE CONSTRUCTION SUBCONTRACT

ENVIRONMENTAL, SAFETY, & HEALTH REQUIREMENTS

TABLE OF CONTENTS

E-1 GENERAL REQUIREMENTS

E-2 SUBCONTRACTOR AND SUB-TIER SUBCONTRACTORS

E-3 SUBCONTRACTOR COMMITMENTS, EXPECTATIONS, & INTEGRATED SAFETY MANAGEMENT

SYSTEM

E-4 SUBCONTRACTOR’S ENVIRONMENTAL, SAFETY & HEALTH PLAN

E-5 SITE ORIENTATION/PRE- AND POST-JOB BRIEFINGS

E-6 SAFETY INSPECTIONS

E-7 WORK CONTROL

E-8 RESPONSIBILITIES OF ONSITE SAFETY REPRESENTATIVE

E-9 INCIDENT REPORTING REQUIREMENTS

E-10 OCCUPATIONAL MEDICINE REQUIREMENTS

E-11 EMPLOYEE TRAINING/ORIENTATIONS

E-12 EMERGENCY PREPAREDNESS REQUIREMENTS

E-13 RADIOLOGICAL REQUIREMENTS

E-14 ENVIRONMENTAL REQUIREMENTS

E-15 INFECTIOUS DISEASES & BLOODBORNE PATHOGENS

E-16 HEAT AND COLD STRESS PREVENTION; INCLEMENT WEATHER

E-17 PERSONAL PROTECTIVE EQUIPMENT

E-18 HOUSEKEEPING, FIRE PREVENTION AND PROTECTION

E-19 TOOLS AND EQUIPMENT

E-20 DEMOLITION

E-21 WELDING, CUTTING, BRAZING, AND GRINDING

E-22 BARRICADES AND TRAFFIC CONTROL PLANS

E-23 EXCAVATIONS, TRENCHING, AND SURFACE PENETRATIONS

E-24 LOCKOUT/TAGOUT PROCEDURES

E-25 ELECTRICAL SAFETY PROGRAM/PROCEDURES

E-26 PORTABLE LADDERS

E-27 CRANES AND MATERIAL HANDLING EQUIPMENT

E-28 VEHICLE OPERATIONS

CONSTRUCTION SUBCONTRACT

ENVIRONMENTAL, SAFETY, & HEALTH REQUIREMENTS

E-1 GENERAL REQUIREMENTS

1.1 For the purpose of this Exhibit, the term Safety encompasses Environmental, Safety, and Health

(ES&H) protection, including radiological protection, pollution prevention, and waste minimization.

1.2 SUBCONTRACTOR shall have sole responsibility for implementing its safety program. Although CONTRACTOR will provide oversight, neither the CONTRACTOR nor U.S. Department of Energy (DOE), National Nuclear Security Administration Nevada Field Office (NNSA/NFO) shall be responsible for supervising the implementation of SUBCONTRACTOR’s safety program.

1.3 When performing work at sites controlled/managed by CONTRACTOR or NNSA/NFO, the SUBCONTRACTOR shall comply with all applicable Federal, State, and Local laws and regulations, including those protecting workers, air, water, soil, and those governing land use, waste disposal, and chemical and pesticide usage. All recognized safety and health standards identified within this Exhibit apply to SUBCONTRACTOR. SUBCONTRACTOR shall also comply with NNSA/NFO or DOE documents identified in this Exhibit.

1.4 SUBCONTRACTOR and SUB-TIER SUBCONTRACTOR shall comply with the following requirements while SUBCONTRACTOR employees and/or SUB-TIER SUBCONTRACTOR employees are physically located on work sites controlled/managed by CONTRACTOR or NNSA/NFO. SUBCONTRACTOR and SUB-TIER SUBCONTRACTOR must be aware of, and comply with, the requirements of these regulations and understand their enforceability and potential penalties that may occur to SUBCONTRACTOR and SUB-TIER SUBCONTRACOTR for noncompliance with these requirements. After award, SUBCONTRACTOR understands that they have read the following requirements and that work on this subcontract performed by the SUBCONTRACTOR and SUB-TIER SUBCONTRACTOR will comply with the following requirements and the CONTRACTOR approved programs for these requirements (i.e., Worker Safety and Health, Radiological Control, etc.):

1.4.1 Title 10 CFR 835, Occupational Radiation Protection

1.4.2 Title 10 CFR 850, Chronic Beryllium Disease Program

1.4.3 Title 10 CFR 851, Worker Safety and Health Program

1.4.4 Title 29 CFR 1904, Recording and Reporting Occupational Injuries and Illnesses

1.4.5 Title 29 CFR 1910, Occupational Safety and Health Standards for General Industry

1.4.6 Title 29 CFR 1926, Occupational Safety and Health Standards for the Construction Industry

1.4.7 Title 36 CFR (various), Parks, Forests, and Public Property

1.4.8 Title 40 CFR (various), Environmental Protection Agency Regulations

1.4.9 Title 49 CFR (various), Department of Transportation Regulations

1.4.10 Title 50 CFR (various), Wildlife and Fisheries

1.4.11 American Conference of Governmental Industrial Hygienists (ACGIH) “Threshold Limit

Values for Chemical Substances and Physical Agents and Biological Exposure Indices (Current Edition)”

1.5 CONTRACTOR reserves the right to perform both announced and unannounced inspections and assessments of SUBCONTRACTOR’s operations and equipment to verify compliance with the requirements of this subcontract. SUBCONTRACTOR shall cooperate and accommodate oversight assessments, audits, and inspections performed by the CONTRACTOR. The CONTRACTOR may invoke Stop Work at any time for violations of applicable laws and regulations.

1.6 The CONTRACTOR shall conduct a post-award review with the SUBCONTRACTOR addressing the execution and implementation of ES&H requirements related to this subcontract. The post-award review and submission of required documents shall be completed before authorization of onsite work.

E-2 SUBCONTRACTOR AND SUB-TIER SUBCONTRACTORS

2.1 SUBCONTRACTOR shall ensure that sub-tier subcontractors that perform elements of the subcontracted Scope of Work adhere to SUBCONTRACTOR’s ES&H Plan. SUBCONTRACTOR is responsible for ensuring that its sub-tier subcontractors are included in the SUBCONTRACTOR’s work-specific ES&H Plan and that they work within the requirements of this Subcontract.

2.2 If, after award, SUBCONTRACTOR proposes to use any sub-tier subcontractors, SUBCONTRACTOR shall notify CONTRACTOR at least ten (10) business days before the proposed start date of the new sub-tier subcontractor, and submit the sub-tier’s Exhibit A, “Safety and Health History,” form and other required documents for ES&H evaluation and acceptance.

Sub-tier subcontractors shall not perform any work prior to CONTRACTOR’s approval.

2.3 For the purpose of this Exhibit, SUBCONTRACTOR includes the general subcontractor and sub-tier subcontractors.

E-3 SUBCONTRACTOR COMMITMENTS, EXPECTATIONS, & INTEGRATED SAFETY

MANAGEMENT SYSTEM

3.1 CONTRACTOR is committed to implementing an Integrated Safety Management System (ISMS) that promotes the company’s core values and the principles set forth by the DOE. The objective of ISMS is to systematically integrate ES&H protection into management and work practices at all levels so that workers, the public, and the environment are protected while assigned projects are accomplished.

3.2 SUBCONTRACTOR employees shall have the right and obligation to report unsafe conditions, at-risk behaviors, interrupt or cease work without fear of reprisal, request a potential hazard to be evaluated, or request additional training. No SUBCONTRACTOR employee shall be asked to complete a task that the employee reasonably believes is unsafe or that will endanger the environment.

3.3 In performing work under this subcontract, the SUBCONTRACTOR shall perform work safely, in a manner that ensures adequate protection for employees, the public, and the environment, and shall be accountable for the safe performance of work. The SUBCONTRACTOR shall exercise a degree of care commensurate with the work and the associated hazards. The SUBCONTRACTOR shall ensure that management of ES&H functions and activities becomes an integral but visible part of the SUBCONTRACTOR's work planning and execution processes. The SUBCONTRACTOR shall, in the performance of work, ensure that:

3.3.1 Line management is responsible for the protection of employees, the public, and the environment. Line management includes those SUBCONTRACTOR employees managing or supervising employees performing work.

3.3.2 Clear and unambiguous lines of authority and responsibility for ensuring ES&H functions are established and maintained at all organizational levels.

3.3.3 Personnel possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities.

3.3.4 Resources are effectively allocated to address ES&H programmatic and operational considerations. Protecting employees, the public, and the environment is a priority whenever activities are planned and performed.

3.3.5 Before work is performed, the associated hazards are evaluated and an agreed upon set of ES&H standards and requirements are established which, if properly implemented, provide adequate assurance that employees, the public, and the environment are protected from adverse consequences.

3.3.6 Engineering and administrative controls to prevent and mitigate hazards are tailored to the work being performed and associated hazards. Emphasis should be on designing the work and/or controls to reduce or eliminate the hazards and to prevent accidents and unplanned releases and exposures.

3.3.7 The conditions and requirements to be satisfied prior to operations starting are established and agreed- upon by the CONTRACTOR and SUBCONTRACTOR. These agreed upon conditions and requirements are binding requirements upon the SUBCONTRACTOR. The extent of documentation and level of authority for agreement shall be tailored to the complexity and hazards associated with the work.

3.4 The SUBCONTRACTOR shall manage and perform work in accordance with a documented Safety Management Program that fulfills all conditions of this clause including ISMS requirements listed in 3.4.1 through 3.4.5 of this section. Documentation of the Program shall describe how the SUBCONTRACTOR will:

3.4.1 Define the scope of work

3.4.2 Identify and analyze hazards associated with the work

3.4.3 Develop and implement hazard controls

3.4.4 Perform work within controls

3.4.5 Provide feedback on adequacy of controls and continue to improve safety management

3.5 The SUBCONTRACTOR shall cooperate with Federal and nonfederal agencies having jurisdiction over ES&H matters under this subcontract.

3.6 The SUBCONTRACTOR shall promptly evaluate and resolve any noncompliance with applicable ES&H requirements and the System. If the SUBCONTRACTOR fails to provide resolution or if, at any time, the SUBCONTRACTOR's acts or failure to act causes substantial harm or an imminent danger to the environment or health and safety of employees or the public, the CONTRACTOR may issue an order stopping work in whole or in part. Any Stop Work Order issued by the CONTRACTOR under this clause (or issued by the SUBCONTRACTOR to a lower-tier SUBCONTRACTOR) shall be without prejudice to any other legal or contractual rights of the Government. In the event that the CONTRACTOR issues a Stop Work Order, an order authorizing the resumption of the work may be issued at the discretion of the CONTRACTOR.

The SUBCONTRACTOR shall not be entitled to an extension of time or additional fee or damages by reason of, or in connection with, any work stoppage ordered in accordance with this clause.

E-4 SUBCONTRACTOR’S ENVIRONMENTAL, SAFETY & HEALTH PLAN

4.1 SUBCONTRACTOR’s ES&H Plan shall specify how ES&H requirements will flow down to employees and sub-tier subcontractors including Section E-3, ISMS requirements.

4.1.1 A written company safety and health policy, which includes the Safety Management Program referenced in Section E-3

4.1.2 Assignment of program roles and responsibilities for all employees

4.1.3 Procedure for workers to report incidents and hazards without reprisal

4.1.4 Procedure to permit workers to stop work if they believe task poses an imminent risk

4.1.5 Procedures for hazard identification, hazard prevention, and abatement

4.1.6 Programs for employee training and safety communications

4.1.7 Procedures for accident investigation, reporting, and recording.

4.1.8 COVID-19 Mitigation Measures for Worker Protection.

4.2 The Plan shall describe the SUBCONTRACTOR’s method on how to analyze and mitigate recognized hazards relative to each definable work activity. The plan shall also describe how feedback and lessons learned will occur.

4.3 Subcontractors Site Specific Plan due ten (10) business days after award, and must be approved by the CONTRACTOR prior to start of on-site activities.

4.3.1 SUBCONTRACTOR shall develop and conduct its services in accordance with the requirements of their written work-specific ES&H Plan, which will include the following applicable requirements of Code of Federal Regulations 10 CFR 851:

4.3.2 The Plan shall include the procedures used for onsite employees with respect to protection against hazardous site conditions, potentially hazardous work processes, and compliance with contractual ES&H requirements, including those in the following sections of this Exhibit. For Hazardous Material (HAZWOPER) sites, the Plan must meet 29 CFR

1910.120 requirements.

4.3.3 The ES&H Plan shall be submitted to the CONTRACTOR for review and acceptance prior to the start of work. Any changes to the work-specific ES&H Plan by the SUBCONTRACTOR must be agreed upon by the CONTRACTOR.

4.3.4 The Plan shall be communicated to each employee, signed by each employee including sub-tiers, and implemented by the SUBCONTRACTOR’s management team.

E-5 SITE ORIENTATION/PRE- AND POST-JOB BRIEFINGS

5.1 Prior to commencement of work, all SUBCONTRACTOR personnel, either initially or as they are introduced to the site, will attend site orientation briefings conducted by CONTRACTOR’s Subcontract Technical Representative (STR).

5.2 SUBCONTRACTOR will provide a Daily Pre-task Hazard Review/Job Hazard Analysis briefing for their personnel that specifically address the hazards and mitigating controls for work to be performed that day. Daily post- job briefings shall be conducted.

5.3 SUBCONTRACTOR shall document and maintain records of attendance and topics covered at the site orientation, Daily Pre-task Hazard Review/Job Hazard Analysis briefings. This documentation shall be maintained on the job site or in the work package for the duration of the subcontract.

E-6 SAFETY INSPECTIONS

6.1 SUBCONTRACTOR shall conduct and record daily inspections of the work areas and equipment to monitor compliance with safety standards.

6.2 SUBCONTRACTOR shall promptly initiate action to track and correct all identified hazards or deficiencies that SUBCONTRACTOR is responsible for. The original inspection document shall be maintained on the jobsite. Copies of the inspections with documented corrective actions will be forwarded to the STR each day.

6.3 SUBCONTRACTOR shall report all identified hazards or deficiencies not under the control of the SUBCONTRACTOR to the CONTRACTOR.

6.4 SUBCONTRACTOR shall take steps to ensure the safety of employees, the public, and the environment until the hazards are corrected.

E-7 WORK CONTROL

7.1 The SUBCONTRACTOR is responsible for the development of a work package (WP) to perform the activity-level work (ALW) within their subcontract scope of work. The M&O Contractor is available to provide assistance in the development of a WP. The SUBCONTRACTOR must have an approved WP to perform ALW within their designated work area and within the limits of the subcontract that is approved by the M&O contractor.

7.2 The following contents must be included/provided in the SUBONCTRACTOR WP:

7.2.1 Work Instructions to include scope of work, work steps (in sequential order), equipment to be used, and pre-cautions/limitations/hold points.

7.2.2 Job Hazard Analysis (JHA) (or equivalent) to include applicable activities, hazards, and controls.

7.2.3 Permits & Checklists to include permits and checklists required to perform the work (e.g.

LOTO, excavation, etc.) in accordance with the subcontractor’s environmental health and safety plan and/or procedures. SUBCONTRACTOR can use their own permit process, with exception of the following, where the SUBCONTRACTOR must use the following M&O contractor permits:

7.2.3.1 FRM-0084, Excavation – Trenching Permit

7.2.3.2 FRM-2896, Penetration Permit

7.2.4 WP Reviews and Approvals

7.2.4.1 Subcontractor JS/F (or equivalent)

7.2.4.2 Subcontractor line manager/project manager

7.2.4.3 M&O Contractor Assigned Planner or Planning Supervisor

7.2.4.4 M&O Contractor Safety Professional

7.2.4.5 M&O Contractor Radiological Control Manager

7.2.4.6 M&O Contractor Industrial Hygiene

7.2.4.7 M&O Contractor Subcontractor Technical Representative (STR)

7.2.4.8 M&O Contractor Other Subject Matter Experts (SMEs) (As Applicable) which may include the facility manager (FM), responsible engineer, security representative, or other SME as required

7.3 SUBCONTRACTOR WP review and approvals will use FRM-2163S, Subcontractor WP

Approvals form for both subcontractor and M&O approvals.

7.4 Subcontractor WP must demonstrate that they have met the following minimum quality requirements (which will be reviewed by the M&O contractor representatives during the WP review and approval process):

7.4.1 Walkdown/tabletop completed

7.4.2 Scope of work is well-defined

7.4.3 Work instructions are at the appropriate level of detail

7.4.4 Pre-cautions, limitations, hold points identified

7.4.5 Hazard analysis (or equivalent document) is completed and provided

7.4.6 Permits and checklists included with WP

7.4.7 Relevant lessons learned included

7.4.8 Training requirements identified

7.5 SUBCONTRACTOR must allow 2 calendar weeks (up to 10 business days) for the M&O contractor WP review and approval to be performed and completed. STR will coordinate with the assigned M&O contractor planner/planning supervisor to facilitate the M&O review and approval process on behalf of the SUBCONTRACTOR.

7.6 STR will coordinate and obtain work authorization and release including authorized work execution dates and document on FRM-2163S with the M&O contractor Real Estate Operations Permit (REOP) Holder/Facility Manager (FM) approval in accordance with CD-1200.007, ALW

Authorization and Release. SUBCONTRACTOR will not perform ALW without the authorization from the STR.

7.7 If the SUBONCTRACTOR requests/needs an additional walkdown during WP development, then the STR will coordinate the walkdown.

7.8 A Derivative Classification Review Office (DCRO) and Unresolved Safety Question (USQ) review of the SUBCONTRACTOR WP must be completed during the WP review and approval process prior to the SUBCONTRACTOR performing ALW in the WP. The STR will coordinate these reviews through the assigned M&O contractor planner/planning supervisor. When the USQ review is complete, the USQ number will be recorded on the FRM-2163S. When the DCRO review is completed, the DCRO review date will be recorded on the FRM-2163S.

7.9 The SUBCONTRACTOR WP must be maintained at the work location when ALW is being performed. SUBCONTRACTOR must maintain positive control and ownership of the SUBONCTRACTOR WP while ALW activities are in progress.

7.10 The SUBCONTRACTOR will complete pre-job briefings and post-job debriefings daily and provide to the STR in accordance with section E-5, Site Orientation/Pre- and Post-Job Briefings

7.11 Revisions, changes, and updates to the SUBCONTRACTOR WP must be coordinated through the STR who will facilitate and coordinate with project manager, procurement, and the subcontractor on any changes/updates to the subcontractor WP.

7.12 Any revisions, changes, or updates to the SUBCONTRACTOR WP must be coordinated and vetted through the STR to identify any changes that may impact the subcontract. STR will coordinate with the M&O contractor WP reviewers and approvers for any additional reviews and approvals that are required due to WP changes/updates.

7.13 During the execution of ALW, if there is a consequential change to the ALW work, then the

SUBCONTRACTOR WP must be revised/updated and have the changes/updates reviewed by the above-listed M&O contract reviewers and approvers. Consequential change determination must be concurred upon by the assigned M&O contractor planning supervisor prior to changing the WP. Consequential changes include the following:

7.13.1 Require an engineering design change

7.13.2 Introduce a new hazard (that is not already covered/addressed in an HA or ES&H Plan)

7.13.3 Change an existing scope boundary

7.13.4 Adds scope (not included in the current WP and/or contract)

7.13.5 Impacts a safety significant (SS) or Safety Class (SC) system

7.13.6 Modifies hold points, inspections, verifications, and witness signoffs

7.13.7 Changes in the work step sequence that changes hazards and controls

7.14 If the WP changes are inconsequential (i.e. do not affect the technical content or are administrative/minor in nature [spelling changes, topographical errors), labelling, notes, etc.]) and do not meet the definition of consequential changes, then the SUBCONTRACTOR changes/updates the subcontract WP according to their company processes, but must be concurred by the M&O Contractor STR and planning supervisor and ensure that the inconsequential changes are captured in the WP and documented in the final WP.

7.15 Upon completion of the work, The SUBCONTRACTOR must provide the M&O contractor a legible copy (of a quality that can be scanned) of the completed SUBCONTRACTOR WP and all other associated documentation required to be maintained for records management to the STR and the M&O contractor assigned planning supervisor. The M&O Contractor STR will maintain a copy of all provided documentation in the subcontract project files and provide a copy to the M&O contractor assigned planning supervisor.

7.16 The SUBCONTRACTOR will notify the STR of any preventative maintenance requirements and the STR will coordinate the turnover/acceptance to the appropriate M&O contractor design authority (DA), building authority (BA), or Maintenance Engineer (ME).

7.17 All SUBCONTRACTOR resources that perform ALW on the jobsite must complete 1G00W552, Integrated Work Control Process training (Web-based training [WBT]) prior to performing ALW on the job site, in accordance with E-11 Employee Training/Orientations.

7.18 SUBCTONRACTORS must complete facility-specific access requirements prior to entering a facility to perform work.

7.19 If the SUBCONTRACTOR needs to return to perform warranty work, then the SUBCONTRACTOR will develop a SUBCONTRACTOR warranty work WP following the same WP process as outlined above.

7.20 The M&O contractor will provide the SUBCONTRACTOR with templates for the following documents which will assist SUBCONTRACTORS in meeting the content and quality requirements for the WP contents:

7.20.1 Activity-Level Work Control Document Template

7.20.2 Job Hazard Analysis (JHA)

7.20.3 Pre-Job Briefing / Post-Job Debriefing

7.20.4 Work Package Writing Guide

7.20.5 Subcontractor ALWCD Approval

E-8 RESPONSIBILITIES OF ONSITE SAFETY REPRESENTATIVE

8.1 The SUBCONTRACTOR shall have a qualified (experienced in safety and health requirements) lead or supervisory employee carry out the duties of a Safety Representative. A trained and qualified safety and health professional, accepted by the CONTRACTOR, must be onsite when, hoisting and rigging critical lifts, excavation and trenching, confined space entry, when fall protection is required, and working around or with hazardous or toxic materials.

8.2 The SUBCONTRACTOR’s Safety Representative will perform the following minimum activities:

8.2.1 Submit a “Daily Safety Field Report” to the CONTRACTOR’s safety representative.

8.2.2 Cease work, remove SUBCONTRACTOR’s personnel from the hazardous area if the safety or health of SUBCONTRACTOR’s personnel, other site personnel, or third parties is jeopardized by SUBCONTRACTOR’s work activities, and notify CONTRACTOR’s STR.

8.2.3 Conduct or participate in daily pre/post job briefings and monthly (minimum) safety meetings for SUBCONTRACTOR’s employees.

8.2.4 Provide work-specific training for new employees and orientations for visitors.

8.2.5 Ensure compliance with CONTRACTOR’s work control process, as agreed.

8.2.6 Ensure compliance with CONTRACTOR’s warning systems (including evacuation alarms, accountability rosters, assembly points, etc.).

8.2.7 Ensure that proper chemical and safety postings are in place, are legible, and are removed when the project is complete.

8.2.8 Ensure all operations are conducted so as to mitigate adverse environmental impacts (e.g., spill containment, erosion control).

8.2.9 Establish and maintain the hazard communication program (e.g. Safety Data Sheets (SDS), training).

8.2.10 Continuously evaluate the site for any hazards not identified in the hazard assessment process(es) and initiate safety measures required to protect personnel, the public and the environment. Revise applicable documents, accordingly.

8.2.11 Ensure that all wastes generated are managed in compliance with applicable State, Federal, or Local laws and Subcontract requirements.

8.2.12 Maintain first aid and Occupational Safety and Health Administration (OSHA) 300 logs, if required.

8.2.13 Report accidents and injuries to the STR, and conduct accident/incident investigations, as required, including the completion and submission of appropriate forms to the STR.

8.2.14 Ensure that the Site map, if required, includes safety information such as locations of fire extinguishers and eye wash stations, and ensure that the first-aid kits are kept current as appropriate.

8.2.15 Coordinate with CONTRACTOR’s medical services, or local emergency responder organizations if off site, to establish provided services and verify that phone numbers, addresses, and contacts are current and accurate.

8.2.16 Interface with CONTRACTOR’s safety and health personnel and the STR to resolve safety issues and conduct periodic inspections and program review.

8.2.17 Ensure safety requirements and goals have been set and communicated to workers.

8.2.18 Represent SUBCONTRACTOR in incident investigations and/or critiques as requested by

CONTRACTOR.

8.3 If accepted by the CONTRACTOR, the SUBCONTRACTOR’s assigned Safety Representative may have other duties as long as they will not interfere with or prevent the employee from performing the above-stated responsibilities.

E-9 INCIDENT REPORTING REQUIREMENTS

9.1 SUBCONTRACTOR must immediately notify CONTRACTOR’s STR verbally, and then in writing, of an event or condition that adversely affects, or may adversely affect NNSA/NFO, or its mission, CONTRACTOR’s or SUBCONTRACTOR’s personnel, the public, property, or the environment.

An event or condition could include: employee injury/illness and any accident, incident, near-miss (potential bodily injury/illness or damage to equipment and facilities), potential Price Anderson Amendment Act (PAAA) or 10 CFR 851 noncompliance, environmental release, or any other unplanned event that may be a violation of a regulatory requirement or that may be viewed negatively by the public, CONTRACTOR, or NNSA/NFO.

9.2 In situations where any of the conditions mentioned above occur, the scene shall not be disturbed without CONTRACTOR concurrence unless it is to mitigate an imminent hazard or stop a spill in progress. SUBCONTRACTOR and CONTRACTOR personnel may jointly investigate each injury/illness, accident, incident, near miss, or environmental noncompliance.

9.3 SUBCONTRACTOR shall provide a complete written accident/incident investigation report of any incident, outlining the causes, corrective actions, and measures taken to prevent recurrence of similar incidents to the CONTRACTOR’s STR within two working days of its occurrence. If SUBCONTRACTOR’s scope of work will not last beyond two days, the incident report shall be submitted to STR prior to leaving the worksite. SUBCONTRACTOR accident/incident investigation reports shall be submitted on CONTRACTOR’s Form FRM-0018, “Injury/Illness/Incident Report. The report forms will be provided to the SUBCONTRACTOR during the pre-performance conference or pre-job briefing/orientation.

9.4 SUBCONTRACTOR must immediately notify CONTRACTOR’s STR verbally of all first aid cases and submit a documented report before the end of the shift.

9.5 SUBCONTRACTOR will assist CONTRACTOR in the preparation of all reports (including occurrences and offsite notifications) related to its operations. As part of assisting in the preparation of these reports, SUBCONTRACTOR will be responsible for, and is required to complete, the proposed corrective actions identified in the reports per the established due dates, unless otherwise agreed upon with CONTRACTOR.

9.6 Property damage to government equipment, facilities, and motor vehicles shall be reported to CONTRACTOR’s STR using CONTRACTOR’s Form FRM-0018, “Injury/Illness/Incident Report.”

9.7 Subcontractor Hours (FRM-1253): SUBCONTRACTOR shall submit copies of the Form FRM- 1253, “Subcontractor Hours,” to the CONTRACTOR’s STR on or before the 28th of each month.

The report will pertain to the onsite activities for the period from the 26th of the preceding month through the 25th of the current month as outlined on the form, and will be required throughout the duration of the subcontract, including periods of no work activity. If the duration of the onsite work does not exceed one month, the “Subcontractor Safety & Personnel Report” shall be submitted upon completion of the work, prior to leaving the worksite. SUBCONTRACTOR will include sub-tier subcontractors on the forms. The report forms will be provided to the SUBCONTRACTOR during the pre-performance conference or pre-job briefing/orientation.

9.8 Injury/Illness Medical Reports: The SUBCONTRACTOR is required to report all job-related injuries and illnesses, regardless of severity, immediately to CONTRACTOR’s STR.

SUBCONTRACTOR’s employees must report to CONTRACTOR’s Occupational Medicine Department after a work-related injury/illness, which requires medical attention, hospitalization, or an absence due to any injury/illness lasting five (5) or more consecutive workdays (or an equivalent time period for those individuals on an alternative work schedule) for a return-to-work evaluation focusing on the employee’s physical and psychological capacity to perform their work and return to duty. Copies of the attending physician’s report releasing the employee to full or limited duty and appropriate medical treatment forms (medical provider’s diagnosis, restrictions, and treatment plan) shall be submitted to CONTRACTOR’s Occupational Medicine Department during the return-to-work evaluation. SUBCONTRACTOR is required to submit the same required information for its sub-tier subcontractors. Subcontractor must comply with all work restrictions made by CONTRACTOR’s Occupational Medicine Department.

9.9 SUBCONTRACTOR shall maintain reports and documentation required by Federal, State, and Local regulations and those required by its work-specific ES&H Plan. These reports and documentation shall be submitted to CONTRACTOR upon request or at completion of the work.

E-10 OCCUPATIONAL MEDICINE REQUIREMENTS

10.1 SUBCONTRACTOR and SUBCONTRACTORS sub-tier subcontractors must have a comprehensive medical program for their employees engaged in work activities at a CONTRACTOR-managed site when:

10.1.1 On site for more than 30 days in a 12-month period.

10.1.2 Are required to be enrolled in a medical surveillance/qualification program or exposure monitoring program.

10.2 Medical surveillance requirements apply to work involving exposure to asbestos, beryllium, biological hazards, chromium (VI), formaldehyde, hazardous materials, hazardous waste, hazardous noise, lasers, lead, mercury, OSHA toxic substances, PCBs (polychlorinated biphenyl), respirator wear, silica, crane operation, radiological work, and driving vehicles requiring commercial driver’s license (CDL)/commercial motor vehicle (CMV) licenses.

10.3 Medical qualification requirements apply to safety sensitive activities such as tower climbing, explosive handling, confined space entry, respirator use, hazardous waste remediation, or other activities identified by the CONTRACTOR.

10.4 When medical surveillance/qualification is required for the work to be performed, the STR/TPOC shall identify the applicable exposures or tasks for personnel conducting these work activities and coordinate the required monitoring with the CONTRACTORS’ Occupational Medical Department.

10.5 SUBCONTRACTOR must notify the CONTRACTOR of any sub-tier or SUBCONTRACTOR employee’s absence of five (5) consecutive workdays due to injury or illness and have the employee clear through NNSS Occupational Medicine before returning to work on site.

E-11 EMPLOYEE TRAINING/ORIENTATIONS

11.1 SUBCONTRACTOR shall ensure that employees are properly trained and qualified in accordance with regulatory requirements to safely perform all assigned tasks.

11.2 SUBCONTRACTOR shall conduct training and maintain records of other specific training identified in the SUBCONTRACTOR’s ES&H Plan. Training records will be retained onsite for the duration of the contract and made available to the CONTRACTOR, upon request.

11.2.1 CONTRACTOR will provide the necessary training/orientations as they pertain to the work to be performed by the SUBCONTRACTOR. The training/orientations identified will be completed prior to start of work. SUBCONTRACTOR shall allow for four (4) hours to complete the training and orientations identified here and in the badging process defined in Exhibit F.

11.2.2 Training:

11.2.2.1 Integrated Work Control Process (WBT) 1G00W552 (1.0 Hr.)

11.2.3 Orientations:

11.2.3.1 RSL Facility Safety Briefing

11.2.3.2 Initial Security Briefing. DOE O 470.4B, Safeguards and Security Program

11.2.3.3 Work Location Emergency Response Plan, Including Evacuation Alarms and Accountability

11.2.3.4 CONTRACTOR’s Lockout/Tagout/Tagging Authority Process (1E00W448)

11.2.4 CONTRACTORS Excavation Penetration Process (Briefing 1E00W752)

E-12 EMERGENCY PREPAREDNESS REQUIREMENTS

12.1 SUBCONTRACTOR must comply with CONTRACTOR’s Emergency Response Procedures.

CONTRACTOR’s STR will be responsible for the initial indoctrination to the SUBCONTRACTOR’s employees during the general worksite orientation. As a minimum, this indoctrination will include the following information:

12.1.1 Protective actions (WBT 1REMPAW1)

12.1.2 General Site Orientation/Emergency Reporting

12.1.3 Shelter-in-place

12.1.4 Evacuation of personnel

12.1.5 Notifications

12.1.6 Emergency signals

12.1.7 Evacuation routes

12.1.8 Assembly areas

12.1.9 Personnel accountability

12.2 Indoctrination of subsequent SUBCONTRACTOR’s employees must be performed by the SUBCONTRACTOR and formally documented. This documentation must be available for review by CONTRACTOR representatives.

E-13 RADIOLOGICAL REQUIREMENTS

13.1 SUBCONTRACTOR shall abide by the CONTRACTOR’s radiological postings and be under the escort of a qualified individual.

E-14 ENVIRONMENTAL REQUIREMENTS

14.1 Waste Management

14.1.1 Unless identified elsewhere in this subcontract, disposal arrangements and disposal costs of wastes and excess materials are the responsibility of the SUBCONTRACTOR and in accordance with the following protocol:

14.1.1.1 Construction and general office waste is considered municipal solid waste and must be disposed of in an approved solid waste landfill.

14.1.1.2 Waste that can be reasonably recycled should be separated from the waste stream destined for disposal.

14.1.2 SUBCONTRACTOR shall immediately notify the STR when hydrocarbon waste is generated or may be generated.

14.1.3 Hazardous waste, polychlorinated biphenyl (PCB) waste, items determined to be Universal Waste, and radioactive waste must be disposed of through the CONTRACTOR’s Waste Management Section. SUBCONTRACTOR shall immediately notify the STR when these waste types are generated or may be generated.

14.2 Industrial Chemical Use and Control

14.2.1 The SUBCONTRACTOR must notify the CONTRACTOR immediately of all spills of chemicals (including fuel, lubricants and hydraulic fluid) and wastes (including waste water) to the environment, regardless of quantity spilled.

14.2.2 The SUBCONTRACTOR shall not apply or release any chemical substance including fuel to the air, ground, or any drain unless that is the intended and approved use of the chemical substance.

14.2.3 The SUBCONTRACTOR will bear the cost of any clean-up caused by actions/inactions or mishaps.

14.3 Biological Resource Protection

14.3.1 SUBCONTRACTOR operations shall be evaluated prior to the start of operations by the CONTRACTOR for the potential to not impact sensitive and protected/regulated species.

CONTRACTOR will inform SUBCONTRACTOR personnel prior to the start of operations of the presence of sensitive and protected/regulated species in the vicinity of operation and required mitigation.

14.3.2 SUBCONTRACTOR shall immediately notify the STR of any impacts to sensitive and protected/regulated species.

14.3.3 SUBCONTRACTOR shall immediately report to the STR any sightings in or affected by the project activities of bird nests and bird electrocutions.

14.3.4 SUBCONTRACTOR shall coordinate with CONTRACTOR during the planning stage and prior to any surface disturbance, e.g., access roads (permanent and temporary), staging areas, to ensure protection of sensitive and protected/regulated species.

14.3.5 The SUBCONTRACTOR shall follow the NNSS’s in-place Avian Protection Plan, which includes specifications on avian friendly poles and reporting of nests and bird electrocutions.

Power poles shall support the most current Avian Power Line Interaction Committee standards. These standards state there shall be a maintained avian-safe horizontal separation of 60 inches and vertical separation of 40 inches between energized conductors and ground hardware on all poles.

14.3.6 SUBCONTRACTOR shall request approval from CONTRACTOR prior to any alterations made to existing drainages. CONTRACTOR biologists or their designee will approve, survey and monitor drainage alterations prior to and during construction.

14.3.7 SUBCONTRACTOR shall remain within the areas surveyed and approved for surface disturbance and shall request authorization from the STR if additional surface disturbance is necessary.

14.4 Cultural Resource Protection

14.4.1 SUBCONTRACTOR operations shall ensure that cultural resources are not impacted.

CONTRACTOR will inform SUBCONTRACTOR personnel prior to the start of operations of the presence of protected cultural resources in the vicinity of operation.

14.4.2 SUBCONTRACTOR shall immediately notify the STR of any impacts or discoveries of cultural resources.

14.4.3 SUBCONTRACTOR shall remain within the areas surveyed and approved for surface disturbance and shall request authorization from the STR if additional surface disturbance is necessary.

14.5 Pollution Prevention/Waste Minimization – The SUBCONTRACTOR shall practice pollution prevention and waste minimization techniques, including proper storage of chemicals, recycling, controlling air emissions, use of less hazardous substitutes in place of hazardous chemical, water conservation, and energy conservation.

E-15 INFECTIOUS DISEASES & BLOODBORNE PATHOGENS

15.1 SUBCONTRACTOR employees who may be exposed to infectious diseases and/or bloodborne pathogens shall be properly trained regarding their responsibilities, required control measures, and personal safety. Appropriate personal protective equipment shall be used when exposure hazards exist. Each SUBCONTRACTOR employee whose job duties puts them at risk of exposure (e.g., medic, nurse, first aid person) shall be offered vaccinations and documentation of the vaccination or declination shall be maintained and made available to CONTRACTOR.

15.2 SUBCONTRACTOR shall classify which jobs are considered high, medium and low hazard and their mitigation methods for each classification.

15.3 SUBCONTRACTOR shall provide all its employees with a general overview on the hazards associated with COVID-19 and/or bloodborne pathogens, possible means of exposure, and proper control methods.

15.4 Provisions shall be made for proper disposal of hazardous medical wastes and a sign posted in the treatment area warning of biohazards. A "sharps" container acceptable to CONTRACTOR shall be maintained in the first aid area for the secure disposal of used needles and similar medical waste.

E-16 HEAT AND COLD STRESS PREVENTION; INCLEMENT WEATHER

16.1 SUBCONTRACTOR shall have operating and emergency procedures for heat and/or cold stress.

16.2 SUBCONTRACTOR shall ensure that all field employees, especially front line supervisors, are trained on the warning signs/symptoms of early heat or cold related disorders, and instructed on the clothing and work methods best suited to avoid heat and/or cold stress. Stay/work times shall be developed to reduce the possibility of heat or cold related disorders, if necessary. Such times shall be communicated to the workers.

16.3 SUBCONTRACTOR shall provide an immediately accessible, adequate, and potable water supply during all periods of the day.

16.4 SUBCONTRACTOR shall initiate protective actions when a lightning threat is within 10 miles of the work activity. Actions may include work stoppage and sheltering, if deemed necessary.

CONTRACTOR’s STR will provide lightning activity information to SUBCONTRACTOR unless other communication measures have been provided.

E-17 PERSONAL PROTECTIVE EQUIPMENT

17.1 SUBCONTRACTOR shall require employees to wear eye protection equipped with hard side shields (safety glasses) manufactured to ANSI Z87. This applies to prescription eyewear as well.

SUBCONTRACTOR shall monitor the eye protection worn by its employees and take immediate corrective actions when non-compliance is noted. Employees performing grinding and buffing operations shall wear face shields and safety glasses or mono goggles.

17.2 Welders shall wear hardhat/welding hood combinations manufactured to the recognized ANSI Z87 standard and safety glasses while welding.

17.3 SUBCONTRACTOR employees shall wear safety toed shoes or boots manufactured to the ASTM 2413-05 standard when required by the work being performed.

17.4 SUBCONTRACTOR employees who handle chemicals or harmful substances shall be trained and shall wear appropriate personal protective equipment per the chemical manufacturer’s recommendations.

17.5 Hardhats manufactured to the recognized ANSI Z89 standard shall be worn with the brim forward at all times when required by the work being performed.

17.6 Qualified Electrical Workers performing lockout activities shall wear electrical protective gloves and other required arc-flash protection meeting the requirements of National Fire Protection Association (NFPA) 70E while verifying absence of energy or when exposed to electrical energy.

17.7 Appropriate gloves shall be worn when the work being performed presents potential for hand and finger injuries.

17.8 SUBCONTRACTOR shall require all employees to wear long pants and a suitable shirt, with no less than 4-inch sleeves, as the minimum work clothing to be worn at the worksite.

17.9 SUBCONTRACTOR shall provide and require the use of hearing protection whenever a hearing hazard exists.

17.10 SUBCONTRACTOR shall ensure employees wear personal protective equipment (PPE) specified by OSHA, CDC, and the work-specific ES&H Plan. All required PPE (hardhats, safety glasses with side-shields, safety-toed boots or shoes, harnesses, lanyards, gloves, etc.) shall be provided by the SUBCONTRACTOR.

E-18 HOUSEKEEPING, FIRE PREVENTION AND PROTECTION

18.1 All eating and sanitary facilities (either shared or SUBCONTRACTOR-controlled) shall be maintained in a clean and sanitary condition at all times. SUBCONTRACTOR must provide the necessary resources to accomplish this, including adequate washing facilities with soap and disposable towels and whatever labor is required to clean and maintain a high level of sanitation.

18.2 Unless specified elsewhere in the subcontract, SUBCONTRACTOR shall provide clean, potable drinking water for its employees in a safe, hygienic manner at all worksites. Single use cups shall be provided in a sanitary dispenser. These cups shall be replenished as needed during the day and trashcans provided for their disposal. "Community" or common use cups shall not be used.

18.3 Unless specified elsewhere in the subcontract, SUBCONTRACTOR shall provide and maintain its own sanitary toilet facilities for its employees. The daily facilities cleaning, maintenance, and location of waste disposal shall be to a high standard acceptable to CONTRACTOR.

18.4 If work activities will present the possibility of a fire, SUBCONTRACTOR shall develop and submit to CONTRACTOR for review and acceptance, a Fire Protection and Prevention Plan specific to the work under this subcontract prior to starting any work. The plan shall be submitted as part of the work-specific ES&H Plan.

18.5 SUBCONTRACTOR shall provide all fire protection and prevention equipment necessary for its operations, including, but not limited to fire hose, nozzles, extinguishers, etc.

SUBCONTRACTOR shall provide an adequate number of fire extinguishers of the correct size and type for its work activities. Extinguishers shall be maintained per manufacturers’ recommendations, inspected monthly, and tested annually. SUBCONTRACTOR shall train employees in the proper use of fire extinguishers.

18.6 When required, SUBCONTRACTOR shall include in its Fire Protection and Prevention Plan a plan to ensure that fire protection equipment is placed and maintained as work progresses.

18.7 When working in or around facilities, SUBCONTRACTOR shall monitor work areas to ensure that all doors, stairwells, aisles, and means of egress are kept clear and unobstructed at all times.

18.8 If SUBCONTRACTOR furnishes portable field offices, SUBCONTRACTOR shall ensure they have appropriate separations, are secured, all exits are clearly marked and adequately lighted, and that all emergency lights remain functional.

18.9 If large quantities of flammables or combustibles will be brought to the worksite, SUBCONTRACTOR shall develop a specific written Flammable and Combustible Material Storage Procedure setting out the requirements for the handling, storage, and use of flammable and combustible liquids. SUBCONTRACTOR shall ensure they are stored properly, dispensed in safety cans manufactured to a recognized standard acceptable to CONTRACTOR, and areas designated for these activities are maintained in an orderly fashion. All storage areas containing hazardous materials shall be posted with appropriate signs and access shall be controlled.

18.10 SUBCONTRACTOR shall instruct its employees that smoking or other open flame producing articles can only be done in designed areas.

18.11 SUBCONTRACTOR office areas shall be monitored to reduce and control storage and loading of combustible materials. Material shall be well arranged, and aisles shall be maintained open and clear of obstructions. Stored material shall be kept away from heaters, lamps, hot pipes, equipment, and machinery and the use of extension cords minimized.

18.12 When SUBCONTRACTOR’s work tasks are in the vicinity of fire cabinets and equipment, fire hydrants, and fire lanes, SUBCONTRACTOR shall ensure they are kept clear and unobstructed.

18.13 SUBCONTRACTOR shall maintain a minimum of 18-inches of free space below sprinkler heads when working in facilities having sprinkler systems.

18.14 SUBCONTRACTOR shall ensure that combustible waste containers at the worksite, including oily rag containers, are kept covered and emptied regularly.

18.15 SUBCONTRACTOR shall not allow use of open flame equipment on the jobsite outside of designated areas covered by a Hot Work Permit.

E-19 TOOLS AND EQUIPMENT

19.1 SUBCONTRACTOR shall provide all tools and ensure they are used by employees properly trained in their use in accordance with the manufacturers' recommendations, have required guards in place, and are maintained in good working order.

19.2 SUBCONTRACTOR will ensure that excess flow valves are installed on air manifolds and compressors supplying air to >1/2-inch inside diameter hoses.

19.3 SUBCONTRACTOR will not use job-made tools of any kind at the jobsite (e.g., tools made of rebar, rigging equipment). All tools and equipment shall be used and maintained in accordance with manufacturers’ recommendations. If exceptions to this rule are needed (i.e., spreader beams), they must be brought to CONTRACTOR’s attention for review and acceptance prior to use.

19.4 SUBCONTRACTOR shall only permit properly trained and certified employees to use powder-actuated tools. Certifications of employees’ training will be maintained onsite for immediate availability to the CONTRACTOR. Control shall be kept of the powder-actuated charges. Each cartridge shall be accounted for and kept in a secured storage cabinet/box. No live or spent cartridges shall be left on the ground or disposed of in trashcans or other unauthorized on or offsite container.

19.5 SUBCONTRACTOR shall ensure that work is performed only in areas and at times where adequate illumination exists. SUBCONTRACTOR shall provide lighting required to safely perform work. Artificial lighting equipment shall be manufactured to a recognized standard acceptable to CONTRACTOR.

19.6 SUBCONTRACTOR shall ensure that all major equipment and tools, including hand tools, are inspected, operated, and maintained by qualified personnel.

19.7 Equipment inspection certifications will be available at the job site for the duration of work and made available to CONTRACTOR, upon request. Equipment requiring certifications includes, but is not limited to, cranes and slings.

19.8 SUBCONTRACTOR shall ensure that equipment brought onsite is free of suspect/counterfeit parts.

E-20 DEMOLITION

20.1 The SUBCONTRACTOR shall submit to the CONTRACTOR a demolition plan included with its

Site Specific Safety and Health Plan. Reference CFR 1926.Subpart T and Subpart U.

20.2 Prior to starting demolition operations, SUBCONTRACTOR shall perform an engineering survey, by a competent person, of the structure to determine the condition of the framing, floors, and walls, and possibility of unplanned collapse of any portion of the structure. Any adjacent structure where employees may be exposed shall also be similarly checked. The employer shall have in documentation that such a survey has been performed. Reference CFR 1926.850 Preparatory Operations.

E-21 WELDING, CUTTING, BRAZING, AND GRINDING

21.1 SUBCONTRACTOR shall protect its employees against welding, cutting, brazing, and grinding hazards. SUBCONTRACTOR shall develop a written Cutting, Welding, Grinding and Brazing Procedure, which contains the applicable…