9-DM Scanning - Vendor Certification License Requirements.pdf

This is a Vendor Certification License Requirements document issued by the Broward County Board of County Commissioners, Finance and Administrative Services Department, Records, Taxes, and Treasury Division in Fort Lauderdale, Florida, pertaining to the Document and Media Scanning Services contract opportunity. The solicitation seeks a qualified contractor to provide comprehensive scanning services including pickup, transportation, preparation, scanning, indexing, conversion, and related services for the Records, Taxes and Treasury Division and various other Broward County agencies. This is an open-end/indefinite quantity contract with an initial term of three years and two optional annual renewals. The County will issue purchase orders as needed and may procure services from alternate sources if the contractor cannot meet specified delivery timelines or requirements.

The primary requirement for contractor qualification is obtaining a Service Organization Control (SOC) 2 or SOC 3 certification, with either a Type I or Type II report being acceptable. Contractors must provide proof of certification with their bid submission, or if not included initially, must furnish proof within three business days of request by the Purchasing Agent. Failure to timely provide the required certification documentation will result in the contractor being deemed non-responsive to the solicitation. No additional pricing terms, set-asides, or funding information is specified in this requirements document.