10-Vendor Questionnaire and COI Requirements.pdf

This is a Vendor Questionnaire and Certificate of Insurance (COI) Requirements document for Broward County, Florida, in support of a Document and Media Scanning Services contract opportunity. The Records, Taxes and Treasury Division is soliciting a qualified contractor to provide comprehensive document and media scanning services, including pickup, transportation, preparation, scanning, indexing, and conversion services for RTT and various other Broward County agencies. This is an open-end/indefinite quantity contract with an initial term of three years and two optional annual renewals. The County will issue purchase orders as needed and may procure services from alternative sources if the contractor cannot meet delivery timelines at the contracted price.

Vendors must submit a signed Vendor Questionnaire completed by a company officer with binding authority, or provide alternative documentation on company letterhead establishing signatory authority that is also signed by an officer. The Certificate of Insurance must designate Broward County, 115 Andrews Ave, Fort Lauderdale, FL 33301 as the Certificate Holder and must include provisions for 30 days advance notice of cancellation and 10 days notice for cancellation due to non-payment to be provided to the certificate holder. These requirements establish baseline compliance and risk management standards for potential contractors bidding on the scanning services contract.