9-Attachment A.docx
DOCX document 32 KB Posted
- Solicitation number
- RFP 27009BDC
- Issued by
- Clark County, Fish Springs CDP, Nevada
About this file
This is a Data Sharing Agreement Schedule document for the Clark County School District in Nevada, establishing data collection and privacy requirements for RFP 27009BDC, which seeks a comprehensive family engagement, student progress, and school-to-home communication platform. The document outlines the categories of student, parent/guardian, and district data that may be collected, used, or stored by the awarded supplier's application. Data categories included in the agreement span application technology metadata, assessment data, attendance records, communications, conduct information, demographics, enrollment details, parent/guardian contact information, student identifiers, student performance metrics, program memberships, survey responses, student work samples, transcript data, and transportation information. The supplier must certify that all data elements indicated in the schedule represent the complete complement of data required to support the agreement and that no additional student or district data will be solicited from other sources without a formal amendment issued by the District's Purchasing Department.
As noted in Amendment 1 (updated July 17, 2025), the awarded supplier's authorized representative must sign and warrant the accuracy of the data designation. The document includes a provision allowing suppliers to indicate if no student data will be collected at the time of submission, with the requirement that the provider immediately notify the District should this designation change. The supplier must provide signature, printed name and title, date, email address, and phone number as part of the authorization and attestation process, ensuring accountability and compliance with the District's data governance requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 12-RFP 27009BDC Family Engagement, Student Progress, School to Home Communication.doc | DOC document | |
| 1-Customer Reference Form.docx | DOCX document | |
| 7-Public Disclosure Form.docx | DOCX document | |
| 6-Supplier Federal 2 CFR 200 Certification Form.docx | DOCX document | |
| 10-Appendix B - System Matrix.xlsx | XLSX spreadsheet | |
| 11-Appendix A - Pricing Sheet.docx | DOCX document | |
| 8-Attachment B.docx | DOCX document | |
| 5-Supplier Contact List Designation Form.doc | DOC document | |
| 4-Supplier Application Update Form.doc | DOC document | |
| 2-W-9.pdf | ||
| 13-Amendment 1 Data Sharing Amendment.docx | DOCX document | |
| 3-Proposal Submittal Form.doc | DOC document |
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Text version
Awarded Supplier’s name will go here, Data Sharing Agreement RFP 27009BDC Attachment A – Schedule of Data
| Category of Data |
| Elements |
| Check if Data is Required |
| Application Technology Meta Data |
| IP Addresses of users, Use of cookies, etc. |
Other application technology meta data-Please specify:
| Application Use Statistics |
| Meta data on user interaction with application |
| Assessment |
| Standardized test scores |
Observation data
Other assessment data-Please specify:
| Attendance |
| Student school (daily) attendance data |
Student class attendance data
| Communications |
| Online communications captured (emails, blog entries) |
| Conduct |
| Conduct or behavioral data |
| Demographics |
| Date of Birth |
Place of Birth
Gender
Ethnicity or race
Language information (native, or primary language spoken by student)
Other demographic information-Please specify:
| Enrollment |
| Student school of enrollment |
Student grade level
Homeroom
Guidance counselor name
Specific curriculum programs
Year of graduation
Other enrollment information-Please specify:
| Parent/Guardian Contact Information |
| Address |
Phone
AMENDMENT 1
Awarded Supplier’s name will go here, Data Sharing Agreement RFP 27009BDC Attachment A – Schedule of Data
Page 1 of 3 (updated 7-17-2025)
| Category of Data |
| Elements |
| Check if Data is Required |
| Parent/Guardian ID |
| Parent ID number (created to link parents to students) |
| Parent/Guardian Name |
| First and/or Last |
| Schedule |
| Student scheduled courses |
Teacher names
| Special Indicator |
| English language learner information |
Medical alerts/ health data
Student disability information
Specialized education services (IEP or 504)
Living situations (homeless/foster care)
Other indicator information-Please specify:
| Student Contact Information |
| Address |
Phone
| Student Identifiers |
| Local (School district) ID number |
State ID number
Provider/App assigned student ID number
Student app username
Student app passwords
| Student Name |
| First and/or Last |
| Student In App Performance |
| Program/application performance (e.g., typing program- student types 60 wpm, reading program- student reads below grade level) |
Student Program Membership Academic or extracurricular activities a student may belong to or participate in
| Student Survey Responses |
| Student responses to surveys or questionnaires |
| Student work |
| Student generated content such as writing, pictures, etc. |
Other student work data -Please specify:
| Transcript |
| Student course grades |
Student course data
Student course grades/ performance scores
| Category of Data |
| Elements |
| Check if Data is Required |
Other transcript data - Please specify:
| Transportation |
| Student bus assignment |
Student pick up and/or drop off location
Student bus card ID number
Other transportation data – Please specify:
Other
Please list each additional data element used, stored, or collected by your application:
| None |
| No Student Data collected at this time. Provider will immediately notify the District if this designation is no longer applicable. |
I the undersigned serving in the capacity as an authorized representative of the Supplier do hereby represent and warrant that the data indicated herein is the full complement of data required to support the Agreement. It is further stipulated that no additional Student and/or District Data will be solicited from other sources (i.e. students, guardians, schools) to support the effort unless such request is supported by an Amendment issued by the District’s Purchasing Department.
Supplier:
Signature Authorized Representative:
Print Name and Title:
Date:
Email Address & Phone Number:
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