9-5410-003 Submission Instructions - 27-0632-034.pdf

PDF 131 KB Posted May 11, 2026

Attached to: GENERAL ART (VISUAL) TEXTBOOK ADOPTION GR K-4
Solicitation number: 27-0632-034
Issued by: Erie County, New York

About this file

Written by GovTribe AI · May 12, 2026

Summary

This is a submission instructions document for Buffalo Public Schools' General Art (Visual) Textbook Adoption for grades K-4, a state and local contract opportunity in New York. The school district is soliciting proposals for high-quality, inclusive, and culturally responsive visual arts textbooks that align with New York State Arts Standards and the district's curriculum for elementary grades. The requested materials must reinforce visual arts concepts progressively across grade levels, integrate creating, presenting, responding, and connecting, and provide differentiated support for English language learners and students with special needs. Suppliers must submit an Intent to Bid by June 5, 2026 at 4:00 PM EDT to be eligible. The question period runs from May 11, 2026 at 8:00 AM EDT through May 25, 2026 at 4:00 PM EDT. All submissions must be uploaded, submitted, and finalized by the closing time of June 5, 2026 at 4:00 PM EDT through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/234628.

Suppliers must submit required documents including the Offering Questionnaire (Q-01NS), Signed Non-Collusive Bidding Certification, Insurance Certificate, current W-9, Completed Equal Opportunity Form, References, Narrative Response to Scope of Work, and Cost Proposal Narrative. Optional submissions include Voluntary Surveys (Q-36WY), Disclosure Narrative, Debarment Narrative, Certifications, Policy 5414 (MWBE) Compliance Narrative, Subcontractor Documentation, Anti-Lobbying Narrative, and other vendor information as needed. The contract encompasses commodity codes for educational textbooks and textbook publishing services (UNSPSC 55101509 and 82121801). Proposals must include an inclusive annual cost for Year 1. All documentation should be submitted through the portal, with maximum individual file sizes of 1000 MB and text field character limits of 2000 characters. Technical support is available through Euna Procurement at support.procurement@eunasolutions.com.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Inclusive Annual

Cost Year 1

Data Type:

Number N/A Required

Offering

Questionnaire

(Q-01NS)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided

Response

Template for this

Questionnaire.

The Response

Template can be downloaded from the project listing on the

Bonfire portal.

Voluntary

Surveys (Q-

36WY)

Questionnaire:

Excel (.xlsx) 1 Optional

You will need to fill out the provided

Response

Template for this

Questionnaire.

The Response

Template can be downloaded from the project listing on the

Bonfire portal.

Signed Non-

Collusive

Bidding

Certification

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Insurance

Certificate

File Type: Any

Multiple Required

Current W-9

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, Multiple Required

.mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Completed

Equal

Opportunity

Form

File Type: Any

Multiple Required

References

File Type: Any

Multiple Required

Disclosure

Narrative

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, Multiple Optional

.dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Debarment

Narrative

File Type: Any

Multiple Optional

Certifications

File Type: Any

Multiple Optional

Policy 5414

(MWBE)

Compliance

Narrative

File Type: Any

Subcontractor

Documentation

File Type: Any

Multiple Optional

Anti-Lobbying

Narrative

File Type: Any

Multiple Optional

Other Vendor

Information (as needed)

File Type: Any

Narrative

Response To

Scope of Work

File Type: Any

Multiple Required

Cost Proposal

Narrative

File Type: Any

Multiple Required

Commodity Codes

Commodity Set Commodity Code Title Description

UNSPSC 55101509

Educational or vocational textbooks

UNSPSC 82121801

Textbook or research publishing

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about

Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/234628.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot https://buffaloschools.bonfirehub.com/opportunities/234628

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by

Jun 05, 2026 4:00 PM EDT.

The Question period for this opportunity starts May 11, 2026 8:00 AM EDT. The Question period for this opportunity ends May 25, 2026 4:00 PM EDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun

05, 2026 4:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us

File details come from the government source that posted it. Updated May 12, 2026.