9-5410-002 Bid 27-0627E4-037 NON-INSTRUCTIONAL SOFTWARE.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID 27-0627E4-037 NON-INSTRUCTIONAL SOFTWARE

Offering Summary SUMMARY: Buffalo Public Schools Information Technology Department is requesting 5 year term pricing on the following non instructional software, Adobe Creative Cloud, Beyond Trust, and Blue Voyant.

DESIGNATED CONTACTS:

Owner (Primary): Julianna Sciolino, CTO Buyer (Copy To): John Palamara, Assistant Director Of Purchase

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 5/12/2026 8:00 AM Advertise Dates:

Questions Due*: 5/15/2026 4:00 PM - Website/BONFIRE 5/12/2026 Answers Posted: 5/18/2026 4:00 PM - Buffalo News 5/14/2026 Offering Closed: 5/26/2026 4:00 PM - Contract Reporter 5/13/2026 Presentations: N/A - Rocket 5/21/2026 Tentative Award: 6/17/2026 - Criterion 5/23/2026

Public Opening Time and Location:

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition:

BPS Commodity Code: 032 Non-Instructional Software Prior Offering: N/A Prior Awardee: N/A Prior Award Period: 1 Current Year Estimated Award: N/A

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 07/01/2026 to 06/30/2027 Extensions: 4 Maximum Term End: 6/30/2031

OTHER OFFERING PARAMETERS:

Type of Offering: BID Basis of Award: Lowest price Award may be split among respondents: Yes Award may be consolidated: No Subcontractors may be used: No https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

Offering Summary Insurance is required: Yes NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: Yes Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

THIS PAGE RESERVED FOR OFFERING

SUMMARY

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

Offering Specification

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

3 minimum [Enter any definitions specific to this offering.

Any term or acronym that is not commonly understood should be defined.

Remember that our audience is not only the prospective vendors that should already be familiar with their industry but the general public/taxpayer too.]

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current Certificate of Liability Insurance.

3. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

4. Signed “Non-Collusive Bidding Certification”; form provided.

5. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

6. Cost proposal in the requested format.

7. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Disclosure Narrative”, any format.

b. “Debarment Narrative”, any format.

c. “Certifications” such as MBE/WBE/SDVOB

d. “Policy 5414 Compliance Narrative”, any format.

e. “Subcontractor Documentation”, any format.

Offering Specification

f. “Anti-Lobbying Narrative”, any format.

8. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

Quantities can be found on the bid table of the project.

Adobe Creative Cloud for Enterprise - All Apps - Enterprise Licensing Subscription Renewal (monthly) - 1 named user - academic - Value Incentive Plan - level 4 (100+)

- Win, Mac - Multi North American Language Adobe - Part#: 65291811BB04A12

RSU-CLOUD Remote Support Concurrent User Cloud

Microsoft Defender for Servers Deployment from BlueVoyant BLUEVOYANT LLC - Part#: MSS-MS-DEPLOYMENT-DFC-SMC-MSS

CIS Maturity Based Security Workshop BlueVoyant's CIS-Based Security Maturity Workshop BLUEVOYANT LLC - Part#: PSO-Maturity-Workshop BlueVoyant XDR Sentinel Deployment Service BLUEVOYANT LLC - Part#: MSS-MS-DEPLOYMENT-XDR-SMC-MSS

Managed Azure Sentinel and Managed M365 Security Subscription, using Client supplied Azure Sentinel subscription BLUEVOYANT LLC - Part#: MSS-SIEM-SERVICE-XDR-SENTINEL