10-5410-003 Submission Instructions - 27-0627E4-037.pdf
PDF 123 KB Posted
- Attached to
- NON-INSTRUCTIONAL SOFTWARE
- Solicitation number
- 27-0627E4-037
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for Buffalo Public Schools' procurement of non-instructional software, specifically Adobe Creative Cloud, Beyond Trust, and Blue Voyant on a five-year term basis. Suppliers must submit their responses through the Bonfire procurement portal by May 26, 2026 at 12:00 AM EDT. An Intent to Bid declaration is required by the same date to prepare a submission. The question period runs from May 12, 2026 at 3:00 PM EDT through May 15, 2026 at 2:00 PM EDT. No bidders' meetings or site visits are mentioned in these instructions.
Suppliers must submit required documents including an Offering Questionnaire (Q-25HT), an Untitled BidTable (BT-14HT), a Signed Non-Collusive Bidding Certification, an Insurance Certificate, a Completed Equal Opportunity Form, and References, all through Excel templates or PDF formats available on the Bonfire portal. Optional submissions include voluntary questionnaires, debarment narratives, MWBE certifications, Policy 5414 compliance narratives, subcontractor documentation, anti-lobbying narratives, and W-9 forms. The maximum upload file size is 1000 MB per submission, and embedded documents will not be accessible for evaluation. Technical support is available through Euna Procurement Solutions at support.procurement@eunasolutions.com. Submissions must be finalized at least one day before the closing deadline to allow adequate upload time.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering
Questionnaire
(Q-25HT)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Untitled
BidTable (BT-
14HT)
BidTable: Excel
(.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this BidTable.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Voluntary Questionnaire: 1 Optional You will need to
Surveys (Q-
09JY)
Excel (.xlsx) fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Signed Non-
Collusive
Bidding
Certification
File Type: PDF
(.pdf) Multiple Required
Insurance
Certificate
File Type: PDF
(.pdf) Multiple Required
Completed
Equal
Opportunity
Form
File Type: Any
(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF
(.pdf) Multiple Required
Disclosure
Narrative
File Type: PDF
(.pdf) Multiple Optional
Debarment
Narrative
File Type: PDF
(.pdf) Multiple Optional
Certifications
(MWBE, etc..)
File Type: PDF
(.pdf) Multiple Optional
Policy 5414
(MWBE)
Compliance
Narrative
File Type: PDF
(.pdf) Multiple Optional
Subcontractor
Documentation
File Type: PDF
(.pdf) Multiple Optional
Anti-Lobbying
Narrative
File Type: PDF
(.pdf) Multiple Optional
Other Vendor
Information (as needed)
File Type: PDF
(.pdf) Multiple Optional
W-9 File Type: PDF
(.pdf) Multiple Optional
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/236064.
https://buffaloschools.bonfirehub.com/opportunities/236064
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/236064.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by
May 26, 2026 12:00 AM EDT.
The Question period for this opportunity starts May 12, 2026 3:00 PM EDT. The Question period for this opportunity ends May 15, 2026 2:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of
May 26, 2026 12:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us
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