9-5410-002 26-0627-061 PACKAGING MATERIALS 2026-2027.pdf
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- Solicitation number
- 26-0627-061
- Issued by
- Erie County, New York
About this file
This is a competitive bid solicitation issued by the Buffalo Public School District for packaging materials to support the Child Nutrition Program during the 2026 Summer Program and the 2026-2027 school year. The district seeks bids for multiple packaging items including heat-sealing film for containerized meals (approximately 70 units), plastic box lunch trays (approximately 170,000 units), various cardboard boxes for shipping and meal containerization (ranging from 10,000 to 40,000 units monthly), expanded polystyrene insulation sets (approximately 12,000 sets), BOPP ovenable film rolls (approximately 100-150 rolls), paper-based compostable trays (ranging from 400,000 to 800,000 units), and heat-seal lidding film (approximately 1,205 rolls total). The bid was released on February 16, 2026, with questions due by March 2, 2026, answers posted by March 6, 2026, and the offering closing on March 13, 2026 at 11:00 AM. Presentations are to be scheduled, with a tentative award date of April 15, 2026. The initial contract term runs from July 1, 2026 through June 30, 2027, with no extension options. All deliveries are to be made to the Child Nutrition facility at 1055 East Delavan Avenue, Buffalo, New York.
The bid is structured as a lowest-cost competitive award with the ability to split awards among multiple respondents and consolidate responses. No bid bond or performance bond is required, though insurance is mandatory. Prior awardees under the previous contract (BID 25-0626-083) include Buckeye Corrugated, Inc., Oliver Packaging & Equip., Plastic Connections, and Preferred Packaging. All pricing must be F.O.B. destination with lead times specified by bidders. Samples of each item are required to be submitted with bids. For certain tray items, the district requests dual pricing: one for the tray only and one including the tray, lidding machine, machine delivery, and one year of machine maintenance. Respondents may submit via mail (two printed copies and one electronic copy) or electronically through the BPS Bonfire portal. Subcontractors are permitted, and the district notes that all quoted quantities are estimates and not guaranteed.
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BID 26-0627-061
PACKAGING MATERIALS FOR SUMMER PROGRAM AND
THE 2026-2027 SCHOOL YEAR
Offering Summary
SUMMARY:
The Buffalo Public School (BPS) district is seeking competitive bids for packaging materials for all schools serviced by the Buffalo Public School Child Nutrition Program for the 2026 Summer Program and throughout the 2026-2027 school year.
DESIGNATED CONTACTS:
Owner (Primary): Ruth Conner, Director of Food Service Buyer (Copy To): Scott Keller, slkeller@buffaloschools.org
The dates specified on the timeline of this offering are subject to change via addendum
TIMELINE:
Release Date: 02/16/2026 8:00 AM Advertise Dates:
Questions Due*: 03/02/2026 4:00 PM - Website/Bonfire: 02/16/2026 Answers Posted: 03/06/2026 4:00 PM - Buffalo News: 02/15/2026 Offering Closed: 03/13/2026 11:00 AM - Contract Reporter: 02/16/2026 Presentations: TBD - Rocket: 02/19/2026 Tentative Award: 04/15/2026 - Criterion: 02/21/2026
*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
PROCUREMENT DATA:
Requisition: TBD BPS Commodity Code: 046 – Food Service Paper Products Prior Offering: BID 25-0626-083 Prior Awardees: Buckeye Corrugated, Inc., Oliver Packaging & Equip., Plastic Connections, Preferred Packaging Prior Award Period: 7/01/2025 - 6/30/2026
OFFERING DATA:
Dates are approximate and dependent upon the award date.
Initial Award & Contract Term: 7/01/2026 - 6/30/2027 Extensions: N/A Maximum Term End: 6/30/2027 mailto:slkeller@buffaloschools.org
Offering Summary
OTHER OFFERING PARAMETERS:
Type of Offering: Bid Basis of Award: Lowest cost
Award may be split among respondents: Yes Award may be consolidated: Yes Subcontractors may be used: Yes Insurance is required: Yes NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals valid for: 90 days past closing minimum
SUBMITTAL OPTIONS:
Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.
Submittals may be mailed OR submitted electronically per the instructions below:
Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.
Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:
https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.
Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on the previous page.
Offering Specification
Part 1 Packaging Materials for Summer Program
All quantities are estimates not guarantees.
ITEM #1 SPECIFICATIONS: Heat Sealing Film for containerized pre- assembled meals. The film is specific for an individual heat-sealing machine. The heat-sealing model number is specific to meet the requirements of the machinery. The heat-sealing machine is manufactured by Oliver Company of Walker MI. The model number of the machine is Trayveyor-MX6 1-Up W/perf (item 54-0500-030).
Heat Sealing Film Gauge: 50 gauge Width 6.75 inches Core Size 3 inches Temperature Range Minus 40 degrees to 400 degrees F Case Size 1 roll per case 4500 feet per roll QUANTITY: Approximately 70 units
DELIVERY REQUIRMENTS:
Drop Ship to one location.
Palletized loads – shrink wrapped Delivery Week of June 23, 2026 Delivery Notification – 48 hours prior to delivery (716) 816-3319
- Call prior to delivery to arrange & confirm final dock time.
Delivery location- Child Nutrition, 1055 East Delavan Ave, Buffalo, NY 14215
Item # 2 SPECIFICATIONS: Plastic Box Lunch Trays to containerize pre-assembled meals. The Containers are specific for an individual heat- sealing machine. The plastic tray model number is specific to meet the requirements of the machine. The heat-sealing machine is manufactured by The Form Plastics Company of St. Charles, Illinois. The model number of the machine is HCA 600 2470 Single Compartment Box Lunch Tray – plastic (with lugs to be used with a de-nester) Tray Dimensions: 6.56 x 9.87 x 2. 675H.inches Material is clear plastic, meals are cold.
QUANTITY: Approximately 170,000 units (340 cases at 500 per case)
Drop ship one location Palletized loads – shrink wrapped Deliver the week of June 23, 2026 Delivery Notification – 48 hours prior to delivery (716) 816-3319
- Call prior to delivery to arrange & confirm final dock time.
Delivery location- Child Nutrition, 1055 East Delavan Ave., Buffalo NY 14215
ITEM # 3 SPECIFICATIONS: Cardboard boxes for shipping breakfast and snack meals per specifications.
Box Dimensions: 20.5" x 14.5" x 6.25" Model or Industry Size--RSC 32 C QUANTITY: Approximately 10000 units
DELIVERY REQUIREMENTS:
Palletized loads Delivery notification-48 hours prior to delivery Call prior to delivery to arrange & confirm final dock time (716)-816-3319 Delivery Location-BBOE Child Nutrition 1055 East Delavan Ave, Buffalo, NY 14215 (subject to change) First delivery of 6500 boxes week of June 23, 2026, and second delivery of 3500 boxes the week of July 14, 2026. Please indicate (below) how commodity shall be shipped. (e.g. Units per bundle, bundles per pallet etc.)
ITEM #4 SPECIFICATIONS: Cardboard boxes for containerized pre-assembled meals. The size of the box is specific to meet the requirements of the containers that will be placed inside.
Box Dimensions: 25 1/2" x 17 1/2" x 11 5/8" Model or Industry Size-200 C Kraft w/ 36 med Manu. Joint: Glue Outside 1 ½ Liner Combo: 42-36-42 (See Diagram Attached) QUANTITY: Approximately 20,000 units Delivery Requirements: Two shipments as follows, First shipment of 11000 boxes to arrive the week of June 23, 2026 Second shipment of 9000 boxes to arrive the week of July 14, 2026 Palletized loads - DO NOT DOUBLE STACK PALLETS.
Delivery notification-48 hours prior to delivery Call prior to delivery to arrange & confirm final dock time. (716) 816-3319 Delivery Location: BBOE-Child Nutrition 1055 East Delavan Ave, Buffalo, NY 14215
ITEM #5 SPECIFICATIONS: Cardboard dividers for meal boxes.
Divider Dimensions: 16.375"wide X 24.68751" long without scores 150 E plain, 29 ECT grade QUANTITY: Approximately 2000 units Delivery Requirements: Palletized loads/Shrink-Wrapped Delivery notification-48 hours prior to deliver
Call prior to delivery to arrange & confirm final dock time. (716) 816-3319 Delivery Location-BBOE Child Nutrition 1055 East Delavan Ave, Buffalo, NY 14215 (subject to change) Delivered week of June 23, 2026 Please indicate (below) how commodity shall be shipped. (e.g. Units per bundle, bundles per pallet etc.)
ITEM #6 Expanded Polystyrene to insulate cardboard meal boxes. SPECIFICATIONS:
Material: 1pcf EPS (expanded polystyrene) 6 pc set of .50 inch thick EPS consisting of 2 pc each- Top/bottom 25.5”L x 17.5”W x ½”H 2 pc each- Sides 25.5”L x 9.75”W x ½”H 2 pc each- Ends 16.375”L x 9.75”W x ½”H Quantity: Approximately: 12000 sets
Will order as needed Palletized loads – Shrink-wrapped Delivery Notification – 48 hours prior to delivery 716-816-3319 Call prior to delivery to arrange & confirm final dock time. Deliver week of June 23, 2026.
Delivery Location BBOE-Child Nutrition 1055 East Delavan Ave., Buffalo, NY 14215
Item #7 SPECIFICATIONS:
Core Size: 3 inch inside diameter Maximum Outside Diameter: 16 inches Sealant inside only Gauge:
90 gauge Material: BOPP Ovenable to a maximum of 400 degrees Web Size: 11.5 inches Weight of Roll Maximum 22lbs QUANTITY: Approximately 50 rolls
Item #8 SPECIFICATIONS:
Core Size: 3 inch inside diameter Maximum Outside Diameter: 16 inches Sealant inside only Gauge:
90 gauge Material: BOPP Ovenable to a maximum of 400 degrees Web Size: 13.5 inches Weight of Roll Maximum 22lbs QUANTITY: Approximately 50 rolls
Part 2 Packaging Materials for School Year DOBOY FILM
Item #1
SPECIFICATIONS: Core Size: 3 inch inside diameter Maximum Outside Diameter: 16 inches Sealant inside only Gauge: 90 gauge Material: BOPP Ovenable to a maximum of 400 degrees Web Size:
11.5 inches Weight of Roll Maximum 22lbs QUANTITY: Approximately 75 rolls
Item #2
SPECIFICATIONS: Core Size: 3 inch inside diameter Maximum Outside Diameter: 16 inches Sealant inside only Gauge: 90 gauge Material: BOPP Oven-able to a maximum of 400 degrees Web Size:
13.5 inches Weight of Roll Maximum 22lbs QUANTITY: Approximately 75 rolls DELIVERY REQUIRMENTS: Delivery Notification 48 hours prior to delivery 716-816-3324 Call prior to delivery to arrange & confirm final dock time. Delivery location BBOE Child Nutrition, 1055 East Delavan, Buffalo, NY 14215 Will order when required.
Tray usage estimation for Buffalo Board Of Education Commissary. Quantities are approximate not a guarantee for the 2026-2027 School Year.
The film will be awarded to the Bidder who is awarded the trays.
1. All trays must be oven-able up to 400˚and freezable to - 40˚ Please indicate lead time and minimum shipment required.
2. All trays and film listed above must be as specified or equal for consideration.
3. Tray #3, #4 & #5 the District is asking for two prices:
A.) Please provide bid pricing for the tray only B.) Please provide bid pricing to include the tray, a lidding machine, delivery of machine and maintenance of machine. Which the district may use for one year.
4. Samples are required with the bid. (Please send a sample of each item you are bidding) Send samples to:
Buffalo Board of Education
1055 East Delavan Ave Buffalo, NY 14215 Attn: Scott Leslie
CARDBOARD BOXES FOR MEAL UNITS
The Buffalo Board of Education Food Service Department is seeking bids for cardboard boxes to containerize pre-assembled meals. The size of the box is specific to meet the requirements of the containers that will be placed inside.
Specifications:
Box Dimensions: 25 ½” x 17 ½” x 11 5/8 Model or Industry Size—200 C Kraft w/36 med Manu. Joint— Glue outside 1 ½ Liner Combo—42-36-42
SEE ATTACHED BOX DIAGRAM
Quantity: approximately 32000 units quantities are estimates and not guaranteed.
Delivery Requirements:
Palletized loads Delivery notification 48 hours prior to delivery 716-816-3324 Call prior to delivery to arrange and confirm final dock time.
Delivery location BBOE Child Nutrition 1055 East Delavan Ave Buffalo NY 14215 (subject to change) Boxes will be ordered as required.
Pricing must be F.O.B. destination and pricing must be available for the entire school year from July 1, 2026 to June 30, 2027. Please indicate lead time required to order.
CARDBOARD BOXES FOR BREAD, FRUIT AND VEGGIES
The Buffalo Board of Education Food Service Department is seeking bids for cardboard boxes.
Specifications: Box Dimensions—24 ¼” x 19 ¼” x 6 ¼” auto bottom Quantity—Approximately 40,000 units will be ordered monthly for 10 months. Quantities are estimates not Guarantees.
Delivery Requirements:
Delivery notification 48 hours prior to delivery 716-816-3324 Call prior to delivery to arrange and confirm final dock time.
Delivery location BBOE Child Nutrition 1055 East Delavan Ave Buffalo NY 14215 (subject to change) Boxes will be ordered as required Pricing must be F.O.B. destination and pricing must be available for the entire school year from July 1, 2026 to June 30, 2027. Please indicate the lead time required to order.
CARDBOARD BOXES FOR BREAD
Specifications:
Box Dimensions 20.5” x 14.5” x 6.25” Model or Industry Size- RSC 32 C Quantity-approximately 10,000 units Will be ordered monthly for 10 months. Quantities are estimates not guarantees.
Delivery Requirements
Delivery notification 48 hours prior to delivery 716-816-3324 Call prior to delivery to arrange and confirm final dock time.
Delivery location BBOE Child Nutrition 1055 East Delavan Ave Buffalo NY 14215 (subject to change) First delivery of 3000 boxes week of August 20, 2026.
Pricing must be F.O.B. destination and pricing must be available the entire school year from July 1, 2026 to June 30, 2027. Please indicate lead time required to order.
Specification: 150 E plain 29 Ect Grade Flue: E Size 16 3/8” wide x 24 1/8” long without scores Estimated Quantity 190,000 Quantities are estimates only not guaranteed.
Delivery Requirements
Delivery notification 48 hours prior to delivery 716-816-3324 Call prior to delivery to arrange and confirm final dock time.
Delivery location BBOE Child Nutrition 1055 East Delavan Ave Buffalo NY 14215 (subject to change) Dividers will be ordered as required.
Pricing must be F.O.B. destination and pricing must be available the entire school year from July 1, 2026 to June 30, 2027. Please indicate lead time required to order.
Paper based Compostable Trays 100% pre-consumer recycled fiber.
Dimensions Approximate Number trays for School Year 2026-2027
Oven safe to 400 degrees F and Freezable to -40 degrees F Must have barrier liner and be chlorine free
1 Comp Meal Tray (Deep) 6.5"x5"x1.8" 21oz. 680,000
2 Comp Meal Tray (Shallow) W8.625"x L6.5" x Dl.5" 18 oz./9.5 oz.
700,000
2 Comp Tray (Deep) W8.625"x L 6.5" x Dl.875" 22 oz./11 oz.
700,000
3 Comp Tray (Deep) W8.625" x L 6.5"x Dl.875" 18 oz./7oz./7 oz.
400,000
1 Comp Tray (Shallow) 6.5"x 5"x 1.5" 16 oz. 400,000
1 Comp Tray 4.75" X 4.75" x 1.25" 10 oz. 800,000
Heat Seal Lidding Film. Oven Safe up to 400 degrees F and Freezable to - 40 degrees F.
Mylar RL-43 Polyester Film by Dupont, 50 gauge, seal coating wound inside. Film must be compatible with existing equipment and must adhere to above trays throughout the process.
For 2 (two) Comp Tray's (8.625" x 6.5" tray)
W 8 7/8, 3" core, Approx. 5100 length, Seal Coating wound inside.
100 rolls
For 1 (one) Comp Tray (6.5" x 5" tray for dual machine)
W 10 1/8", 3 inch core Approx. 5100 length, Seal Coating wound inside.
Laser Perforated, to be put 2 ½" from each end of the film
255 rolls
For 1 (one) Comp Tray (6.5" X 5" tray for single machine)
W 5 ¼", 3 inch core, Approx. 3250 length, Seal
200 Rolls
For l(one) Comp Tray (4.75" X 4.75")
W 5", 3 inch core, Approx. 6600" length, Seal
650 Rolls
| Offering Summary |
| SUMMARY: |
| DESIGNATED CONTACTS: |
| The dates specified on the timeline of this offering are subject to change via addendum |
| PROCUREMENT DATA: |
| BPS Commodity Code: 046 – Food Service Paper Products |
OFFERING DATA:
| Offering Summary |
| OTHER OFFERING PARAMETERS: |
| SUBMITTAL OPTIONS: |
| Part 1 Packaging Materials for Summer Program |
| DELIVERY REQUIRMENTS: |
| DELIVERY REQUIRMENTS: |
| ITEM # 3 SPECIFICATIONS: Cardboard boxes for shipping breakfast and snack meals per specifications. |
| ITEM #6 Expanded Polystyrene to insulate cardboard meal boxes. SPECIFICATIONS: |
| Item #7 SPECIFICATIONS: |
| Item #8 SPECIFICATIONS: |
| Part 2 Packaging Materials for School Year DOBOY FILM |
| CARDBOARD BOXES FOR MEAL UNITS |
| CARDBOARD BOXES FOR BREAD, FRUIT AND VEGGIES |
| CARDBOARD BOXES FOR BREAD |
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