12-5410-003 26-0627-061 SUBMISSION INSTRUCTIONS.pdf

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Attached to
PACKAGING MATERIALS FOR SUMMER PROGRAM AND THE 2026-2027 SCHOOL YEAR
Solicitation number
26-0627-061
Issued by
Erie County, New York

About this file

Written by GovTribe AI ·

This is a submission instructions document for a competitive bid issued by the Buffalo Public Schools (BPS) district in New York for packaging materials to support the Child Nutrition Program during the 2026 Summer Program and the 2026-2027 school year. Suppliers must submit their responses through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/221923, with an Intent to Bid deadline of March 13, 2026 at 11:00 AM EDT. The question period runs from February 16, 2026 at 12:00 AM EST through March 2, 2026 at 4:00 PM EST. All submission materials must be uploaded, submitted, and finalized by the closing time of March 13, 2026 at 11:00 AM EDT. Bidders are strongly advised to allow at least one day before the closing time to complete the uploading and finalization process.

Suppliers must submit two required bid tables—the 26/27 School Year BidTable (BT-18BX) and the Summer Program BidTable (BT-01HM)—along with the required Offering Questionnaire (Q-47IX), all in Excel format. Additional required documents include a signed Non-Collusive Bidding Certification, insurance certificates, a completed Equal Opportunity Form, references, and other supporting documentation in specified file formats. Optional submissions include voluntary surveys, disclosure narratives, debarment narratives, MWBE certifications and compliance narratives, subcontractor documentation, anti-lobbying narratives, and W-9 forms. The maximum upload file size is 1000 MB per file, and embedded documents will not be accessible or evaluated. Technical support is available through Euna Procurement Solutions at support.bonfire@eunasolutions.com. Submissions must be made through Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Offering Questionnaire

(Q-47IX)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Voluntary Surveys (Q-

14JS)

Questionnaire:

Excel (.xlsx) 1 Optional

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Signed Non- Collusive Bidding Certification

File Type: PDF (.pdf) Multiple Required

Insurance Certificate

File Type: PDF (.pdf) Multiple Required

Completed Equal Opportunity Form

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

References File Type: PDF (.pdf) Multiple Required

Disclosure Narrative

File Type: PDF (.pdf) Multiple Optional

Debarment Narrative

File Type: PDF (.pdf) Multiple Optional

Certifications (MWBE, etc..)

File Type: PDF (.pdf) Multiple Optional

Policy 5414

(MWBE)

Compliance Narrative

File Type: PDF (.pdf) Multiple Optional

Subcontractor File Type: PDF Multiple Optional

Documentation (.pdf)

Anti-Lobbying Narrative

File Type: PDF (.pdf) Multiple Optional

Other Vendor Information (as needed)

File Type: PDF (.pdf) Multiple Optional

W-9 File Type: PDF (.pdf) Multiple Optional

26/27 School Year BidTable

(BT-18BX)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Summer Program BidTable (BT-

01HM)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/221923.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/221923.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://buffaloschools.bonfirehub.com/opportunities/221923

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Mar 13, 2026 11:00 AM EDT.

The Question period for this opportunity starts Feb 16, 2026 12:00 AM EST. The Question period for this opportunity ends Mar 02, 2026 4:00 PM EST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 13, 2026 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and https://buffaloschools.bonfirehub.com/opportunities/221923 at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support

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